MINUTES OF THE ANNUAL MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
13TH MAY 2009 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. L. Allwood, Mr. I. Butterfield, Mr. S. Featherstone, Mr. G. Payne, Mrs. S. Platts,
·
Mr.
1. Election of Chairperson – Mr. Featherstone proposed Mrs. Worthington to serve as Chairperson.
Mrs. Allwood seconded the proposal, and Mrs. Worthington was duly elected.
2. Election of Vice Chairperson – Mr. Featherstone proposed Mr. Butterfield to serve as Vice
Chairperson. Mrs. Allwood seconded the proposal, and Mr. Butterfield was duly elected.
3. Public Participation – None.
4. To Receive Apologies – Received from Mr. Cockett.
5. Declarations of Personal and Prejudicial Interests
Mr. Warrender declared a personal interest in Item No. 17 (Re. blocked drains) and No. 22 (f)
(Planning application to extend supermarket)
Mrs. Worthington declared a personal interest in Item No. 22 (b) (Planning application for
Mrs. Caygill declared a personal interest in Item No. 22 (a) (Planning application for No. 19
6. To Approve Minutes of the Previous Meeting Held on 8th April 2009
The minutes were accepted and signed as a true record.
7. To Make Appointments to Committees
It was agreed that the following persons would serve on the various committees:
Airport Consultative Sub-Committee Mr. Swainston
Parish
Councils’ Airport Liaison Group Mr. Cockett Mrs.
Parish Councils’ Joint Consultative Committee Mrs. J. Worthington
Parish Centre Trustees Mrs. Caygill, Mr. Cockett
Standards Committee (Parish Councils’ Mrs. Allwood was nominated by Council
Sub-Committee) Nomination to be sent to YLCA
8. Matters Arising from the Previous Meeting
a) Bid For Funding to Provide
Play Equipment – Mr. Hawley reports that ‘Sport for
published their application forms for the rural communities and unfortunately Council does not fit
the criteria for a rural community grant. He will contact them to see if there are any other funds
they manage, and search the lottery site again.
b)
Narrow Entrance to Public
Footpath No. 2 – DMBC’s Footpaths Officer advises
that the public
footpath’s defined width of 3 feet is
available along its length, apart from at its junction with
RESOLVED – It was agreed to write again and ask how the narrow entrance fits in with the Disability Discrimination Act.
c)
d) Speed Camera – A cheque in the sum of £332 has been sent as Council’s contribution.
e)
Unlit Street Lamp,
f) Molehills on The Green – DMBC advises that this issue is dealt with across the Borough by skimming the soil mounds and only undertaking professional treatment in sports areas. Treatment does not guarantee success nor do the chemicals or methods used be seen as environmentally friendly. RESOLVED – The Clerk to ask whether DMBC is going to take action and, if not, would Council be permitted to fund the services of a mole catcher to deal with this problem.
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8. Matters Arising (continued)
g) Trees In Need of Trimming – It was agreed to write and ask Community First if maintenance staff
could trim untidy lower branches of trees situated on The Green and Spey Drive Play Area.
h)
Potholes on Highway – Council was informed that holes at
now been repaired. Community First Officer is still pursuing
maintenance of the unmade path between
i) Traffic Lights at Airport Entrance and Hurst/Hayfield Junction – A reminder to be sent to
DMBC Highways.
j)
Work to Improve Access to
has constructed a dropped kerb in order to create a vehicular access onto the field where horse
jumping takes place during the Show. The two bollards have been delivered ready to be placed in
situ. The contractor has also levelled off the entrance to the football field and laid down gravel.
k) Liner Paint for Football Pitch – Council agreed to purchase 3 containers of liner paint from
Pitchcare at a cost of £162.15 (including carriage and VAT)
l)
Unauthorised Trading,
would show that the requirements of the Enforcement Notice have been complied with and that no
further action is required by the Directorate. Whilst there are a number of vehicles on the land, all
are the private vehicles of the occupier and at the time of the visit none were being offered for
sale. The Officer would advise that the occasional sale of a motor vehicle from a residential
property would not by itself amount to a material change of use of the land that would require a
separate planning permission. In such instances there would not be a breach of planning control.
However, the situation will be monitored at periodic intervals to ensure a continued compliance.
m) BT Telephone Kiosk – The Headteacher of Auckley School replies that she considers it a brilliant idea to ask the children for ideas regarding the use of the telephone kiosk – often they are far more imaginative than adults. The children will be asked to draw and write about their designs.
RESOLVED – It was agreed to also write to the Headteacher of
the
n) Encroachment of Garden Onto Recreation Ground – Council’s solicitor has supplied a copy of the
Particulars of Claim that the barrister has drafted. The Chairperson and Clerk are to meet with their legal representative in the near future to discuss this matter.
RESOLVED – Council approved the Particulars of Claim.
o) Roads Outside Quarries – Pending.
Missing Bus Timetables – Pending.
9. Community Police Report
No Police Officer was available to attend.
Council was advised on the forthcoming
PACT Meeting to be held at the
Council was informed that the following incidents have occurred since the last meeting:
Two burglaries
Three men assaulted at
A car theft on the Hayfield Estate
Expensive plant containers stolen from a garden
10. District Councillor’s Report
Mrs. P. Schofield was unable to attend the meeting and sent her apologies.
11. To Approve Accounts for Financial Year 2008/2009 and Quarterly Internal Audit
The Clerk reported that cash in the bank and on the Treasury Reserve at 31st March was £42,222.72
Income for 2008/2009 was £27,454.36 and expenditure was £ 23,499.69.
RESOLVED – The accounts were approved by Council and the Annual Return Audit form was signed by the Chair and Clerk. The quarterly internal audit has been checked and signed as correct by the two designated Council Members. Council approved the quarterly internal audit.
12. Review of Council’s Risk Assessment and Financial Regulations
RESOLVED – Council approved the Financial Regulations without amendment.
The Risk Assessment was approved – apart from the contingency plan to provide cover in the event of
the Clerk’s absence. The name of the stand-in person to be changed.
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13. To Decide Football Fees
The football fees for the Auckley Football Club were increased in 2008 to £210.
RESOLVED – Members of Council considered the charges made for the upkeep of the pitch and
pavilion. Mr. Featherstone proposed that the fees remain at £210 for the 2009/2010 season.
Mrs. Allwood seconded the proposal, and the motion was carried.
14. To Consider Zurich’s Quotation for Insurance
The Clerk is still awaiting a quotation from
for including the BT telephone kiosk in the public liability cover, and the reduced cover for the
computer and copier will mean some reduction in the premium.
RESOLVED – Mr. Featherstone proposed that the quotation be accepted if it is no more than 10%
greater than last year. Mrs. Allwood seconded the proposal, and the motion was carried.
15. To
Consider Problem of Dogs Exercised Without Leads on
The Byelaws made by the Parish Council in 1993 require dog owners to remove canine waste and
exercise dogs on a lead at
DMBC’s dog fouling Byelaws, the Clerk is to check with the Neighbourhood Manager to see whether
the new Byelaws also include a clause relating to dogs on leads.
16. To Discuss Removal of Barrier on Riverbank and Residents’ Concerns Regarding Earthworks
Members of Council were extremely pleased to learn that the barrier has now been removed and
access to the north side of the river upstream is once more available to the public. However, concerns
were expressed that the adjacent landowner has put two strands of barbed wire atop his boundary
fence which could prove to be a danger to walkers.
RESOLVED – It was agreed to ask the Environment Agency for their comments on this matter.
District Councillor Mrs. P. Schofield has received complaints from some
residents of the
Gardens estate regarding the opening up of the path. They are also considering forming a protest
group to oppose the earthworks being undertaken on the north side of the river.
RESOLVED – It was noted that no one had contacted the Parish Council and expressed concerns
regarding these matters, therefore no action is to be taken in this matter.
17. To Discuss Blocked Drains
Blocked
Drains at The Green
Following a further incident of blocked drains and sewage leaks into gardens at The Green on the
25th April, the Clerk has written to Severn Trent Water, and they reply that the latest episode was
again caused by blockages within the sewerage system. The sewers in the area were cleansed
following previous reports of flooding, and along with increased routine maintenance it was hoped
that this would resolve the problem but obviously this has not been the case. The blockages in the
foul sewers are due to a build-up of fat and Severn Trent is currently trying to arrange a meeting with
Environmental Health to agree a way forward to prevent the repeat build-up of fat in the sewers.
They are also arranging a further CCTV survey of the sewers and in addition are hoping to survey the
private drainage systems in the area. Once investigations are complete they will be happy to arrange a
meeting to discuss their findings.
RESOLVED – Agreed to send a copy of Severn Trent’s letter to Mr. Bradley, Environmental Officer,
and enquire whether he would be willing to attend a meeting to discuss
this matter.
Blocked
Drain,
Mrs. Allwood reported that drains were blocked on Nene Grove on 2nd May. DMBC maintenance
staff finally came out to investigate the problem and cleared the drain by removing a piece of wood
from
one of the manholes on the
18. To Consider Items for Newsletter
It was agreed to submit the following items for the newsletter:
Auckley Show on 15th August – Council has given a donation of £900
Public access to riverbank since barrier removed.
Potholes repaired at
Untidy building at
Dogs to be kept on leads when being exercised on recreation grounds
Concern regarding horse riders using
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19. To Discuss Highway Matters
a)
Potholes – Community First to be informed of potholes on the
The Little Manor House.
b) Vegetation in gutters – DMBC to be asked whether maintenance staff could spray vegetation in
gutters and on pavements
c)
Overgrown Hedge - Overgrown
boundary hedge on land adjacent to
Lane – Community First to be asked if they can contact the landowner.
d)
Missing seat – The seat sited at the junction of B1396 and
the year when a motorist’s vehicle went out of control. DMBC to be asked whether they intend to replace the seat, and also the litter bin which had been in situ several years ago.
e)
after several people were seen smoking on the grass verge outside school.
20. To Discuss Recreation Matters
a) Definitive Map Modification Order for Sandhill Rise - The Clerk reported that a Public Inquiry is
scheduled for Tuesday, 22nd September at the Auckley Parish Centre. Council’s statement of case
is to be sent in by 18th June. Members approved the statement drafted by the
Clerk.
b)
Football Games – It was reported that two organised games have been played on the
RESOLVED – Agreed to write to the secretary of the Branton teams regarding this matter.
c) Glass Found on Slide – P.C. Pyle to be made aware of this matter.
d) Enquiry Re. Chickens – A resident has asked a Council Member whether it is permissible to keep
chickens in a domestic garden. The resident was advised to look at the house Deeds to see whether there is any clause prohibiting this practice
21. To Report on Meetings:
a) Hayfield Lane Recreation Project – It was reported that the committee is to hold a public relations
exercise on 15th June at the school and then visit the field in an attempt to generate interest in the
scheme. A draft Business Plan has been completed.
b) Charity Trustees’ Meeting – The Land Agent has recommended that an application is made to
include the land in the Doncaster Local Development Framework and, as the Parish Council is the
Corporate Trustee, it was agreed to enter it under the auspices of the Council.
22. To Consider Planning Applications:
a) No. 09/00797/FUL –
Erection of detached house on approx. 0.02 ha of land following demolition
of existing barn -
No objections or comments were made in relation to the above.
b) No. 09/00757/FUL – New external block and render to side elevations in connection with
previous planning application
08/00685/FUL granted on 03.12.08 -
No objections raised in respect of the above.
c) No. 09/00963/FUL – Erection
of part two storey/part single storey pitched roof garage/residential
Extension to side of semi-detached
house following demolition of existing garage
No objections raised in respect of the above.
d)
No. 09/00919/FUL – erection of two storey pitched roof extension to
rear of detached dormer
bungalow
-
No objections made in respect of the above.
e)
No. 09/00822/FULM – Erection
of mixed use development on approx. 0.64 ha of land
comprising of 14no
apartments, 1no retail unit (Class A1) and 1no fast food unit (Class A3/A5)
and associated
parking - Land at
Council is opposed to this application for the following reasons:
The development could create a traffic hazard, given that it is to be sited on a junction in close
proximity to the traffic
lights, and near the entrance to the
More traffic accessing and egressing the complex will add to the problem.
An increase in the number of residents will have an adverse effect on local services and utilities,
and problems associated
with the old inefficient sewerage system will be exacerbated.
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22. To Consider Planning Applications (continued)
f) No. 09/00685/FUL – Erection of single
storey extension to side (4.5m x 12.0m) and rear
(13.0m x 1 7.0m) of existing shop unit -
Council was concerned that air conditioning fans and a chiller unit will be moved closer to nearby
residents’ properties and will create a noise nuisance.
Loss of part of the grass verge – Council was under the impression that this land was part of
the highway.
More traffic will be generated on the street.
In the event of the application being approved, Council recommends that a condition of permission
be implemented that the new trees to be planted are of a substantial size to compensate for the ones
being lost. Larger trees will ensure that the trees are more likely to survive and not be uprooted.
f)
No. 09/00791/OUT – Outline
application for erection of 2 detached dwellings and garages on
approx. 0.21 ha of land following
demolition of existing dwelling (being re-submission of previous application
08/01830/OUT refused on 12.08.08
Council was opposed to this application for the following reasons:
It will be infill development
It will have an adverse effect on local services and utilities
Problems associated with the old inefficient sewerage system will be increased.
23. To Report Decisions of DMBC’s Planning Committee
No. 08/02175/FUL – Erection of four apartments, four town houses and one detached house on approx. 0.17 ha of land - Land between Hazel Avenue and Lilac Grove, Auckley
Planning permission granted.
No. 09/00490/FUL – Erection of ground floor pitched roof extensions
to front and rear and pitched
roof garage extension to side of detached bungalow - 9 Myrtle Grove, Auckley
Permission refused for the following reason:
In the opinion of the local Planning Authority the proposed extension would result in a driveway in
front of the garage entrance less than 5.5m minimum standard which would be to the detriment of
highway and pedestrian safety and contrary to Policy T15 of the Doncaster UDP Plan 1998
24. To Sign Cheques
Cheque No. 001991 – Broxap Ltd. (Supply 2x bollards for recreation ground) £448.50
Cheque No. 001992 – BT Payphones (Payment to adopt BT telephone kiosk) £1.00
Cheque No. 001993 – Mrs. M. Caygill (Purchase of 2x padlocks for park gates) £23.25
Cheque No. 001994 – Veolia ES (
Cheque No. 001995 – Auckley New Parish Centre (Hire of room for meeting) £24.00
Cheque No. 001996 – Yorkshire Water (Pavilion water charges) £11.60
Cheque No. 001997 – Pitchcare (Supply 3x containers of liner paint for pitch) £162.15
Cheque No. 001998 – DMBC (Emptying dog waste bins Dec 2008 – March 2009) £107.92
Cheque No. 001999 – J.W. Bichan (Clearing out drainage dyke) £218.50
Cheque No. 002001 – Auckley Show Committee (Sec 137 donation for Show) £900.00
25. To Receive Correspondence
a) ACAS Code of Practice
b) Public sector Equality Duties
c) Employment Act 2008
26. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 10th June 2009, commencing at 7.00 p.m.
at the Auckley Parish Centre.
Chairperson ……………………………………