THE MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 14TH FEBRUARY 2007
COMMENCING AT 7.00 P.M.
AT THE
1. To Receive Apologies – None
received.
2. Declarations of Personal and Prejudicial Interest – Mrs. L. Hunter declared a personal interest in:
No. 21 a) - Planning application - Change of use of vacant land to domestic curtilage, Land adjacent
to
No. 21 j)
– Planning Appeal - Erection of 22 apartments, Land bordering
line,
3. To Approve Minutes of the Previous Meeting Held on 10th January 2007
The minutes were approved and signed as a true record.
4. Matters Arising from the Above Minutes
a) Christmas Trees – Pleveys will inspect the Christmas tree socket and give a quotation. It will probably need to be concreted into the ground. It was reported that one of the Siberian Spruce on The Green is bent over. DMBC to be asked to stake it up.
b) Provision of Speed Bumps – DMBC advises that the provision of traffic calming measures on adopted roads is the responsibility of the Highway Authority, and such schemes are targeted at those areas which have the worst problems. The collision record in Auckley does not currently give cause for concern, and therefore priority cannot be given to works in this area. The provision of a single road hump would in any case not be permitted as the regulations require the provision of a system of traffic calming measures throughout the length of any treated road in order to achieve consistent speed reduction.
RESOLVED – It was agreed to ask whether Community First Officer could meet Council on site and make suggestions to combat speeding drivers.
c) Provision of Signs Bearing Coat of Arms – Mr. Cockett is to contact the Heraldic Office for more
information.
d)
Flooding, Main Street – Community First has been advised by Highways that the stretch of
RESOLVED It was agreed to ask Mrs. Schofield to speak
to the Highways Officer concerned.
e)
Sewage Problems – A reminder to be sent to Environmental Services.
f)
Land at
RESOLVED – It was
agreed to ask YLCA for advice on whether to continue maintaining the land.
g)
Re-siting of
RESOLVED – It was agreed to write and object to the proposed scheme, and express concerns that Council was not consulted prior to the works being carried out.
h)
Venues for Meetings – The new Parish Centre has been booked for the March meeting, and
the
RESOLVED – It was agreed to book the meeting room of the Parish Centre on months alternate to the school bookings.
i) Road Markings on A638 – It was reported that the lines have been covered.
j)
Unlit Street Lamps – There are still some lights out on
k)
Public Footpath,
l) Ponding, Eastfield Lane – Pending.
m)
River
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5. Community Police Report
P.C. Sowerby was unable to attend the meeting but hoped to be present at the March meeting.
Crime figures for Auckley from 1 September 2006 to 8 February 2007 were as follows:
Theft 13
Damage 15
Assaults 12
All other recordable
offences 14
Total number of offences recorded was 88. Of these 20 offences were actually detected.
Percentage detected 22.7%
6. District Councillor’s Report
Mrs. P. Schofield was unable to attend, but sent the following report:
a) The Town Centre Manager has promised more seats will be provided in the town centre.
b) As a result of Government reducing the grant to Local Authorities there will be fewer Community Support Police Safety Officers.
c) According to the Police there has been an 11% reduction in violent crime.
d) Mrs. Schofield is progressing well with obtaining details for the proposed shared community warden and will keep everyone informed.
RESOLVED – It was agreed to write and ask Mrs. Woodcock and Mr. Jones if they would be kind enough to inform Council of any issues affecting the Parish, and invite them to attend meetings.
7. To Receive Quarterly Internal Audit
The Internal Audit has been checked and approved by the two designated members.
RESOLVED – Council accepted the Audit.
8. To Consider Tenders For
Three firms have been invited to tender for grounds maintenance to include 14 grass cuts, form
mowing strip, strimming, removal, storage, painting and re-instatement of goal posts, renovation of
goal mouths and marking out of pitch. Quotations as follows:
G. & P. Plevey £6,809.40 + VAT
DMBC £2,846.00 + VAT
Serviceteam £1,461.53 + VAT
RESOLVED – Following discussion a proposal was made by Mr. Featherstone to accept the lowest
quotation from Serviceteam, with the proviso that the grass is cut to a satisfactory standard. The
proposal was seconded by Mrs. Cockett, and the motion was carried.
9. To Discuss Registration of
The solicitor enquires whether Council has any Orders or Schemes issued by the Charity Commission
relating to the land, and was any formal appointment made on the change of trustees in 2002 and 2005
or was this simply undertaken by resolution of the Council.
The Clerk has advised him that Council does not hold any other information other than what has
already been supplied. Regarding the change in trusteeship – this was undertaken by resolution of
Council. Copies of the relevant minutes and correspondence have been forwarded to the solicitor.
10. To
Discuss Possible
Pursuant to Section 1(2) of the Public Bodies admission to Meetings act 1960 it was resolved that the
public and press leave the meeting during discussion of the above, due to the confidential nature of
the item to be discussed
This
matter is ongoing.
11. To Discuss Council’s Web Site
The Web Master is unable to continue running the site after February, due to an increasingly busy
schedule. He will burn the site to CD and send it along with any information to his successor.
RESOLVED – The Clerk to ask for all details including password to be sent. Council will then
decide whether to run it themselves or employ another Web Master.
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12. To Discuss Encroachment of Recreation Ground
The detailed letter received from the resident in question has been forwarded to Council’s solicitor
who has since written to the Land Registry to clarify the situation re. the boundary. The solicitor
comments that the resident appears to be suggesting that Council may not have been entitled to
become registered as the owner of the open land to the rear of Sandhill Rise, but it is quite clear that
the land was formally transferred to the Parish Council by Auckley Homes Ltd. on July 1979, the
transfer was then registered at the Land Registry in the normal way.
RESOLVED - It was agreed to write and inform the resident that his letter is being considered by
Council’s solicitor, and also make him aware of the latter’s comments regarding the Council’s
entitlement to the land.
13. To Discuss Highway Matters – The following issues were raised:
a) Fencing at Hurst Lane – Fencing has been erected round land situated between the railway bridge
and Poplar Way, and there is uncertainty whether the fence has encroached on the Local
Authority’s boundary. Community First to be asked to investigate.
b) Potholes on Bridge – The Clerk to report to Community First.
c)
Cement Slurry Spillage – There have been spillages at the junctions of
14. To Receive Update from Play Equipment Funding Manager
Council understands that the Funding Manager has visited schools in the Auckley area – awaiting her
Report. It was suggested that the Parish Plan could be useful in relation to the project.
15. To Make Comments on Consultation Re: Proposed Airport Airspace Change
Members discussed the proposal to increase the airspace – if permitted the airport will be provided
with its own radar, rather than having to rely on
ultimately lead to larger aircraft using the airport.
RESOLVED – Following discussion, it was agreed to support the Robin Hood Airport airspace
change proposal.
16. Report of Parish Councils’ Airport Liaison Meeting
The committee had no objections to make to the proposed changes to airspace. The committee was
informed there are proposals to test aircraft engines at the airport.
17. Application to List Swedish-Type Houses
English Heritage enquires whether Council wishes to proceed with the application to list these
properties. Mr Cockett is to take photographs and speak with the residents.
RESOLVED – Agreed to write and ask St. Leger Homes when they propose to begin work on the
houses.
18. To Discuss Possible Change in Procedures to Transfer Monies Between Accounts
RESOLVED Members were in agreement that the Clerk be authorised to transfer funds between
accounts by telephone, rather than having to produce a letter signed by two signatories. A mandate
form to this effect was signed by all 6 signatories.
19. Report of Meeting Held 25th January to Discuss Joint-Funded Community Warden
The representatives who attended were unsure what services are provided for the money, and
whether it will be a viable proposition. Hatfield Town Council has suggested a meeting with
Councillors and Clerks of the Councils involved in order to discuss this issue.
20. Report
of Meeting to Discuss the
It was reported that as no specifications have been provided for the buildings, the committee is not
sure what is on offer. Members will shortly be visiting the site and will then have a better idea.
21. To Consider Planning Applications:
a) No. 07/02443/COU Change of
use of vacant land to domestic curtilage,
Land Adjacent to
Council objects to this application for the following reasons:
i) The applicant refers to the land in question as ‘common land’. If it is in fact common land
then it cannot be used as domestic curtilage
ii) Enclosure of the land will result in the loss of a green space.
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21. To Consider Planning Applications (continued)
b) No. 07/00115/FULM – Erection of 14no. small office units (units 1-14, B1 use), 2no. industrial
units (B2 use) and 1no. office unit (B1 use),
Council is opposed to this development for the following reasons:
i) The noise from the units will annoy nearby residents
ii) Possible pollution from industrial units
iii) Additional traffic will be generated.
c)
No. 07/00243/FUL – Erection
of part two storey/part single storey pitched roof extension to side
and flat roof porch extension to front of detached house, 2A Briar Close, Auckley
Council had no objections to make on this application.
d)
No. 07/00276/OUTM – Outline
application for residential development on approx. 0.34 ha of
Land - Land off Hayfield Lane, Hayfield Lane, Auckley
Council is opposed to this development for the following reasons:
i) Council has concerns regarding the effect these additional dwellings will have on public services, i.e. doctors’ surgeries, schools, etc.
ii) The development will exacerbate problems associated with the antiquated sewerage system
iii) More traffic will be generated.
e)
No. 07/00286//REM – Details
of access road to rail station (Being matters reserved in outline
previously
granted permission under ref. 99/46/4333/P on 03.04.03)
No objections raised.
f)
No. 07/00284/REM – Details
of
reserved in outline
previously granted permission under ref. 99/46/4333/P on 03.04.03)
No objections raised.
g)
No. 07/00287/REM – Details
of improvements to existing
(Areas 1 and 2) (Being matters reserved
in outline previously granted permission under
Ref. 99/46/4333/P on 03.04.03),
No objections raised.
h)
No. 07/00288/REM – Details
of access road
matters reserved in
outline previously granted permission under ref. 99/46/4333/P on 03.04.03)
No objections raised.
i)
No. 07/00335/FUL – Erection
of single storey pitched roof extension to rear of detached dwelling
Following demolition of existing conservatory, 7 Myrtle Grove, Auckley
No objections raised.
j)
Appeal No. 07/00011/REF,
Application No. 05/02501/FULM – Erection of residential
development
consisting of 22 apartments in 3 and 4 storey blocks on approx. 0.27 ha of
land,
Land Bordering
Council had already made objections regarding the planning application, and did not wish to add
any additional comments.
22. DMBC Planning Decisions
a) No. 06/02976/FUL – Erection
of agricultural building (32m x 24.3m),
Oaks Farm,
Planning permission granted.
b)
No. 06/03023/WCC – Continued
use of Amenity Blcok and Café with variation to Condition 14
Of previous
permission granted under ref. 99/05/1264/FUL on 17.09.1999 (Opening Hours),
The Hayfield,
Planning permission refused. In the opinion of the local Planning Authority it is considered that the granting of approval to extend the permitted opening hours would exacerbate the current breach of planning permission that restricts the building to be used as ancillary to the main use of the site as commercial fishing lakes. As such it is considered that the proposal is contrary to policies ENV4 and ENV7 of the Doncaster Unitary Development Plan.
Page 5
23. To Sign Cheques:
Cheque no. 001722 – DMBC (Level play area, erect barrier gates £3,456.86
Cheque no. 001723 - Mrs. M. Caygill (Clerk’s salary and expenses) £1,781.56
Cheque no. 001724 -
Cheque no. 001725 - Armthorpe Elmfield Band (Playing for carols round tree) £150.00
Cheque no. 001726 - ‘Need A Hand’ (Replace damaged pavilion roof tiles) £145.00
Cheque no. 001727 - DMBC (Hire of Auckley School x 3 meetings) £135.00
Cheque no. 001728 - John H. Pickup & Co. (Dealing with tenant re. charity rent) £58.75
Cheque no. 001729 - Arrow Publications (Printing items in newsletter) £55.00
Cheque no. 001730 - DMBC (Hire of Hayfield Lane School for December meeting) £49.50
Cheque no. 001731 - Mr. A. Siddons (Updating web site) £35.41
Cheque no. 001732 - Yorkshire Water (Pavilion water charges) £33.55
Cheque no. 001733 - Yorkshire Water (Allotment water charges) £8.05
Cheque no. 001734 - C.P.R.E. (Annual membership) £27.00
Cheque no. 001735 - Mr. H. Baker (Handyman’s wages for 35 hours) £203.05
Cheque no. 001736 - Mrs. L. Hunter (Conference car allowance 144 miles x 40 pence) £57.60
24. To Receive Correspondence:
a) Proposed Diversion of Public Footpath No. 7 – There is a proposal to divert the footpath in a wide
sweep in an easterly direction towards Austerfield Parish. There the path will cross the link road
and then continue in a westerly
direction to join the existing path from
Members of Council were vehemently opposed to this proposal and unable to see why there is any
need for a diversion because, in their opinion, it would be possible for the path to cross over the
link road near the roundabout, thus keeping to the original route of the footpath. They question
whether the diversion is planned to accommodate some future housing development.
b) Request for Dog Bin and Pedestrian Crossing - The Clerk of Blaxton Parish Council has
contacted Community First to ask whether DMBC could provide a dog waste bin somewhere
along
addition, the resident who spoke with him has complained about the difficulties faced by people
on foot when trying to cross near the traffic lights at Mosham/Gatehouse junction.
RESOLVED – It was agreed to inform the Clerk that it would be appreciated if any issues
relating to Auckley Parish could be brought to the attention of the Parish Council – rather than
contacting Community First.
c) ‘The Future of Post Offices’ – Caroline Flint has sent a detailed letter regarding this item.
d) Standard Board’s Minutes
e) YLCA’s Training Series – ‘In The Chair’ consists of 5 seminars, one each week spread over 5 weeks. No one was able to attend.
25. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 14th March 2007, commencing at 7.00 p.m. at
the new Auckley Parish Centre. The Annual Parish Meeting will commence at 7.00 p.m., this will be
followed by the Parish Council Meeting at approximately 7.30 p.m.
At the close of business time was set aside for public participation. There were no issues raised by
members of the public.
Chairperson ………………………………..