THE MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 13TH DECEMBER 2006 COMMENCING AT 7.00
P.M.
AT THE
1. To Receive Apologies – None
received.
2. Declarations of Personal and Prejudicial Interest – Mr. Butterfield declared a personal interest in
Item No. 10 (Application from Auckley Playgroup for financial assistance).
3. To Approve Minutes of the Previous Meeting Held on 8th November 2006
The minutes were accepted and signed as a true record.
4. Matters Arising from the Above Minutes
a) Registration of
b) Encroachment of Recreation Ground - Council’s solicitor has suggested he writes
one more time to resident’s solicitor before further action is taken.
RESOLVED – Council agreed to this course of action.
c) Christmas Celebrations – It was reported that the Christmas
Market was very successful, with approx. 5,000 people visiting this event. Mr. and Mrs. Cockett
were congratulated on their project.
The ‘Carols Round the Tree’ was
well attended and a collection raised the sum of £126.50 in aid of the
Neo-Natal Unit at Doncaster Royal Infirmary.
d) Provision of Speed Humps – A reminder to be sent to DMBC.
e) District Councillor’s Report at November Meeting – It was agreed
to write to and enquire whether any
feedback has been received from DMBC regarding the following:
i) Why Council was not informed of amended planning application to build apartments
ii) Results of meeting to discuss reduction in
speed limit at
iii) Update
on efforts to reduce speed limit at
f) Sewerage Problems – Severn Trent advises the CCTV survey has been completed and a sewer cleanse will shortly be carried out. The survey confirms there is 20% silt in the sewer with some grease deposits which could be attributed to fast food outlets. Severn Trent does not have powers to prevent such material being put down the sewer, but the Environmental Dept. of the local Council can visit the premises and advise the proprietor to install grease traps. They also have the power to serve notice if the proprietor is non-compliant, especially if this causes health issues such as blockages in drainage systems.
RESOLVED – It was agreed to write to the Environmental Dept.
and ask them to check on whether local fast food outlets are complying with
regulations regarding disposal of waste oils.
g) Enquiry Re. Provision of Signs Displaying Coat of Arms - DMBC asks Council to provide a diagram of the proposed signs.
RESOLVED –
It was agreed to write and enquire what the legal requirements are for signs on
the highway.
h) Flooding at
i)
Drainage Problems,
j)
Missing ‘School’ Sign,
k) Gate Blocking Pathway, Sandhill Rise – Pending.
l)
Land at
m) Swedish- Style Houses – Pending
5. Community Police
The Community Police Officer did not attend the meeting. No matters were reported for the attention
of the Police.
6. District Councillor’s Report – Mrs. P. Schofield was unable to attend and sent her apologies.
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7. To Prepare Budget and Decide Precept for 2007/2008
The Clerk reported that cash in the bank and on Treasury Reserve is £58,692.00
Predicted expenditure 1 April 2006 to 31 March 2007 is £28,965.00
Predicted income 1 April 2006 to 31 March 2007 is £26,061.00
Forecast expenditure for 2007/2008 is: £24,895.00
It was pointed out that predicted expenditure for 2006/2007 is above the normal due to several
“one off” items, i.e. the cost of removing multiplay equipment and safety surface, installation of gates
at recreation car park, and installation of fencing at Church Close.
RESOLVED – Following discussion Mr. Cockett proposed that the precept remain at £22,000 for the
2007/2008
financial year, this was seconded by Mr. Featherstone, and the motion was
carried.
8. To Consider Quotation to Supply and Fix Bolts to Pavilion Doors
The firm ‘Need A Hand’ quotes the price of £72.00 to supply and fix bolts to secure the metal facing
on the four pavilion doors.
RESOLVED – Mr. Featherstone proposed that Council accept the quotation, Mr. Cockett seconded
the proposal, and the motion was carried.
9. To Consider Purchase of New Copying Machine
The Clerk reported the current copier is old and copies are of poor quality.
RESOLVED - Council agreed to the purchase of a new copying/printing machine costing up to
a maximum
sum of £150.00.
10.To Consider Auckley Playgroup’s Application for Financial Assistance
The Playgroup will soon be moving into the new Parish Centre, and will need new equipment such
as small tables and chairs, cupboards, bookcase, etc.
RESOLVED – Following discussion, Mr. Cockett proposed a donation of £150.00 be granted,
Mr. Featherstone seconded the proposal, and the motion was carried.
11.To Discuss Possible
Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it was resolved that
the public and press leave the meeting during discussion of the above item, due to the confidential
nature of the matter to be discussed.
Following discussion, it was resolved to make further enquiries.
12.To Discuss
No reply has been received from tenant of land. YLCA advises Council to contact the arbitrator to
ask what the likely fee might be if this case goes to arbitration.
RESOLVED – It was agreed to first ask Council’s Agent to send an Order notifying him that the rent
will be increased to £280.00 with effect from March 2008.
13.To Discuss Engaging a Funding Manager to Submit Bids for Playground Equipment
CVS Officer, Tony Appleton, has recommended a member of his team, to assist Council in its bids for
funding. The Clerk is to meet with Louise Williams later in the week.
14.To Discuss Joint-Funded Community Warden
Blaxton Clerk, Mr. Dennis, has written to ask whether representatives from the Parish Council would
be prepared to attend a meeting to discuss this matter – suggested dates 24/25 January 2007.
RESOLVED – Agreed that Council be represented at meeting. To await a date from Mr. Dennis.
15.To
Consider Offer of ‘Infill’ Material for
A local builder who is currently working on a development nearby has offered to supply some
suitable
building material and fill in the ditch at the
RESOLVED – It was agreed to decline the offer because Council is a statutory body and therefore
not
allowed to accept gifts of this nature.
16.To Discuss Highway Matters
a)
Flooding,
However, it has been arranged for a root cutter to be used, after speaking to a resident.
RESOLVED – DMBC to be asked what size of pipes are used, and whether the Authority is able
to supply Council with a plan of the surface water drainage system for the area.
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16. To
b)
Provision of Pedestrian Refuge,
c)
Rubbish Bin,
been removed from the bus shelter adjacent to the Eagle and Child car park. The Clerk to write
and enquire why the bin has been removed.
17. To Discuss Recreation Matters
a)
Public Footpath,
the entrance to the path is only half a metre in width, whereas at the other end it is one metre wide.
RESOLVED – It was agreed to write and ask the Footpaths Officer to inspect.
b) Pavilion Repairs – It was reported there are a number of broken tiles on the roof.
RESOLVED ‘Need A Hand’ to be asked to inspect the roof and submit a quotation to supply and fix. Council to consider carrying out a refurbishment programme to pavilion in March/April.
18. Report of Meeting Held at Hanson’s Quarry on 9th November
Council representatives met with the Unit Manager, the Premix Manager and DMBC Community First Officer. The problem of sand deposits and flooding of the highway were again discussed. The
Unit Manager advised that Hanson’s continue to fund an additional weekly cleanse of the highway.
The Manager advised that a suggestion to provide a wheel wash would be given due consideration, however, the cost could be in the region of £25,000. Another possibility is to install ‘rumble strips’.
The Premix Manager advised the contract with IKEA is coming to a close, so there will be less vehicular activity. Any spillages on the highway reported to him are dealt with as soon as possible.
Community First Officer reported that arrangements have been made for the high verges to be reduced during the Winter months, and the path is to be grubbed back. Another meeting to be arranged in March.
19. Report of Meeting to Discuss River
Mr. S. Houghton advised that he is 90% certain the project will go ahead.
There is currently £38,000 in funds with a further £10,000 made up of the collective sums pledged by
the Environment Agency, Parish Councils and TREG. This leaves a shortfall of approx. £30,000. The two Parish Councils involved were asked whether they would each consider pledging a further £3,000 towards the project.
RESOLVED
– Council agreed in principle to set aside a further £3,000, and Mr. Houghton
to be informed of this decision.
20. Report of Parish Councils’ Joint Consultative Meeting
Mayor Winter attended and informed the meeting that he wishes to work with Parish Councils to
advance community relations.
21. Report of Airport Meetings
a) Parish Councils’ Airport Liaison Meeting – The meeting was informed there will be no night
flying until March due to improvement work being carried out on the runway lights.
The location of the various diffusion tubes to measure air quality was discussed.
b) Airport Sub-Committee Meeting – The meeting was informed there
has been a 15% increase in the number of passengers during 2006. Flights to
There will be a Consultation on the 106 agreement in the New Year.
The Primary Radar is not working
so this is operated from another airport until a new one is fitted
The Airport web site asks members of the public to suggest new routes.
A number of local schoolchildren have had
a free flight.
c) Airport Transport Meeting – Unfortunately Council’s representative was not informed of the
meeting which was held in November/December, this omission to be reported to Mr. McCarthy.
22. Report of
It was reported that negotiations are progressing and the committee are hoping to receive the keys
within the next 9 months. A new private school is planned for the former RAF Officers’ Mess which
will have a swimming pool and other sporting facilities. An Open Day is planned for 6th January.
This development could have some impact on the
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23. To Consider Planning Applications:
a) No. 03/5243/P – Retention of an
ornamental lake, alterations to vehicular access, temporary siting
of
storage containers and associated landscaping
-
Council has no objections to make if the lake is for domestic use, but would strongly oppose it
being used commercially. There are concerns that no specifications are provided for the
containers, and no time scale for their removal.
b)
No. 06/02976/FUL -
Erection of agricultural building (32m x 24.3m)
Oaks Farm,
Council has no objections to make on this application.
c)
No. 06/03098/FUL -
Erection of ground floor pitched roof extension to rear of detached
house,
4 Ivy House Farm, Auckley Council has no objections to make on this application.
d) No. 06/02794/FUL -
Erection of replacement 1.8m high paladin fencing to perimeter of site,
Site A,
Area 7,
d)
No. 06/03023/WCC -
Continued use of Amenity Block and Café with variation to Condition 14
of
previous permission granted under ref. 99/05/1264/FUL on 17.09.1999 (Opening Hours)
The
Hayfield,
Council is vehemently opposed to a variation to Condition 14 because it will lead to the
establishment of a public house/restaurant, and there are concerns that this will have a profound
effect on the character and appearance of the area, particularly the increase in traffic that
will be generated
on
out that an Enforcement Notice was issued in 2002 for breach of conditions, and an Appeal by the
owner against the Enforcement was dismissed later that year.
DMBC’s Planning Committee Decision
No.
05/02501/FULM – Erection of residential development consisting of 22 apartments
in 3 and 4
storey
blocks on approx. 0.27 ha of land
- Land bordering
Planning permission refused for the following reasons:
The proposed development is contrary to Policy PH 11 and Env 52 of the Doncaster UDP. The
proposed residential development is considered an over-intensive development of the site, and the
design of the new buildings is out of character with the surrounding area.
24. Signing of Cheques
Cheque no. 001700 – Bridge Sanderson Munro (Fee to register charity land) £120.00
Cheque no. 001701 - Arrow Publications (Council news published in newspaper) £55.00
Cheque no. 001702 - G&P Plevey (Supply, deliver, erect and remove Christmas trees) £834.25
Cheque no. 001703 –
Cheque no. 001704 - Mr. A. Siddons (Updating web site) £35.41
Cheque no. 001705 - DMBC (Hire of school for July meeting) £49.50
Cheque no. 001706 - DMBC (Hire of school for October meeting) £49.50
Cheque no. 001707 - Mrs. J. Worthington (Statutory declaration to solicitor) £9.00
Cheque no. 001708 - N Power (Pavilion electricity) £24.78
Cheque no. 001709 - SLCC (Clerk’s annual membership) £95.00
Cheque no. 001710 - Mr. Baker (Handyman’s wages + cleaner, sacks, etc.) £211.26
Cheque no. 001711 – Mrs. M. Cockett (Purchase of 2x collecting tins) £7.98
Cheque no. 001712 - Auckley Gardens & Allotments (2005 Gala - insurance, toilets ) £ 380.00
Cheque no. 001713 - Auckley Playgroup (Donation) £150.00
Cheque no. 001714 - DMBC (Supply and install Birds’ Nest Fencing) £1,521.63
25. To Receive Correspondence
a) Post Offices - DMBC asks Council for support to oppose the continued withdrawal of services
provided by the Post Office and proposals to instigate further closures.
RESOLVED – Agreed to write to Caroline Flint in support of DMBC.
b) Seat on Riverbank – A resident writes to thank Council for supplying a seat on River Torne bank
c) ‘Operation
Mischief’ – SY Police reports success with operations over the Bonfire
Night period.
d) Bollard – Community First Officer advises it has been decided not to install the bollard at the
present time as it would create access problems for maintenance work.
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25. To Receive Correspondence (continued)
e) Request to Occupy Charity Land During Construction of Access Road – A construction company
writes to ask permission to temporarily occupy part of the land during construction of the road
which will take approx. 12 months to complete.
RESOLVED – Council to reply that it is not in a position to give authorisation, and therefore
permission is refused.
26. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 10th January 2007, commencing at 7.00 p.m.
at the
At the close of business time was set aside for public participation, and the following issues were
raised by members of the public:
a) Traffic Lights – A resident reported there have been problems with traffic lights leading into
the airport – lights are on red for a long interval. Also the right-hand turning light has not been working at the Hurst /Hayfield Lane Junction. District Councillor Mrs. Schofield is dealing with this matter.
b) Public Footpath Signs - A resident reported that vandals have removed nameplates from two public footpath posts at Bell Butts Lane and discarded them on the ground. The nameplates have been removed to his home for safe-keeping. DMBC Footpaths Officer to be informed.
Chairperson ……………………………..