MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 13TH APRIL 2011, COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mr. S. Featherstone (Chairman) Mr. I. Butterfield, Mr. J. Fletcher, Mr. G. Payne,
· Mrs. S. Platts, Mrs.J. Staniforth, Mr. I. Swainston, Mr. G. Warrender,
· District Councillor Mrs. P. Schofield
· Police Community Support Officer Maria Pratt
1. Public Participation – None.
2. To Receive Apologies – Received and accepted from Mrs. J. Worthington.
3. Declarations of Personal and Prejudicial Interests – None declared.
4. To Approve Minutes of the Annual Parish Meeting Held on 9th March 2011
The minutes were approved and signed as a true record.
5. Matters Arising From the Above Minutes
The Gating Order decision will be discussed under Item No. 19.
6. To Approve Minutes of the Parish Council Meeting Held on 9th March 2011
The minutes were approved and signed as a true record.
7. Matters Arising From the Above Minutes
a) Poster Competition Re. Dog Fouling – The posters were judged by Mr. Fletcher and Mr. Warrender
and prizes presented to 3 children from
An article will be printed in the newsletter by the organiser, Sally Dean.
b) Public Footpath No. 7 – It was reported that a new dyke has been constructed approx. 2-3 yards from
the existing one and concerns have been expressed that old pieces of concrete have been placed across the dyke which could be a hazard to pedestrians walking the footpath. The dyke is situated on the field between the access road and the wood. DMBC’s Footpaths Officer to be informed.
c) Mosham Quarry – DMBC Highways Officer reports that this matter is being dealt with by the
Neighbourhoods Officer and it is believed he has made arrangements for the site to be monitored and
swept by DMBC sweepers. The owner of the quarry will be charged for all works which take place
during any sweeps. Highways Officer has written to the quarry conveying DMBC’s deep concerns
regarding road safety at this location, and a copy has been sent to the Planning Dept. If this
unacceptable behaviour continues he would urge the Planning Dept. to look at possibly evoking the
Quarrying Licence for safety reasons, if this is achievable.
d) Lagging of Pavilion Loft – Mr. Swainston has very kindly laid lagging in the loft.
e)
Tree Maintenance,
f)
Sand Deposits at
Hanson’s and Highways regarding this
issue. DMBC’s Drainage Section will in
the next few weeks be cleansing the 2 gullies at the entrance to the site. A letter will then be sent to the Quarry
stating that if they have to cleanse the gullies over and above its scheduled
cleanse then Enforcement Action may be taken.
The inverted gullies along
g) Fallen Trees on Public Footpath No. 1 – DMBC’s Footpaths Officer will arrange for trees to be removed.
h)
Request for Provision of
Footway – Sycamore to
i)
Aggregates Quarry Near
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8. Community Police Report
PCSO Maria Pratt reported the following:
Crime
Statistics February March
1 burglary dwelling 1 burglary dwelling
1 theft from motor vehicle 2 burglary other buildings
1 theft of motor vehicle 1 criminal damage
1 damage to motor vehicle
Burglaries - PCSO Pratt advised that burglaries are the no.1 priority for the area. Burglaries are
extensively investigated with door to door enquiries, and regular checks of jewellers and other outlets
are carried out. Crime reduction advice is also given to victims and neighbouring properties.
Anti-social Behaviour – Some young people causing problems in the villages are from Bawtry, and work
is currently ongoing to find more permanent youth provision at Bawtry in order to address these anti-
social issues. Permanent Community Volunteers are also needed.
The Anti-Social Behaviour Team is available from 8.00 a.m. to 10.00 p.m.
A member of Council reported that a motorbike has recently been stolen from a house at Dart Grove.
9. District Councillor’s Report
Mrs. Schofield reported that funds have been allocated to develop the FARRS link road. A decision is
also
imminent on whether funds will be provided to undertake improvements to the
and the bridge over the motorway.
10.To Approve Accounts for Financial Year 2010/2011
The Clerk reported as follows:
Cash in bank and on Treasury Reserve £43,336.77
Receipts for year £33,571.20
Payments for year £30,043.77
RESOLVED – The accounts were approved and Section 1 and 2 of the Audit Annual Return was signed
by the Chairman and Clerk.
11.To Approve Quarterly Internal Audit
The designated member of Council has checked and signed the Quarterly Internal Audit as being correct.
RESOLVED – Council approved the Internal Audit.
12.To Consider Application From Jubilee Committee for Donation Towards Children’s Gifts
The Auckley Queen’s Jubilee Committee originally planned to hold a significant celebration in the
village but, due to lack of support, has decided to re-evaluate and give each child in Auckley Junior
Schools a gift to commemorate the occasion - there are approx. 480 children. The committee currently
has £500 in the bank and runs a monthly Alpha Tote which raises approx. £80 per month profit. The
original decision to present mugs/medals to the children was based on those schools in the Parish which
are community schools (LA schools) and was made on the fact that the majority of children who attend
these schools live within the Parish boundary.
RESOLVED – Following discussion it was agreed that, in view of the fact that the celebrations are a year
away, Council would be happy to consider this request at its December meeting when the precept is
decided, and the committee will have a better idea of its finances by that time.
13.To Consider Quotations to Supply and Install Water Heater
Two quotations received as follows:
RJ Electrical quotes the sum of £170.00 + VAT to supply and install an instantaneous 3kw water heater
over sink hand wash type
Dale Hunter has given the Clerk a verbal quote of £150.00 to supply and install a water heater.
RESOLVED – Mr. Butterfield proposed that Council accept the written quote supplied by BJ Electrical
rather than a verbal quote. Mr. Fletcher seconded the proposal, and the motion was carried.
BJ Electrical to be asked to also supply Council with a quote to replace the cistern in the left-hand toilet
and the ball valve in the right-hand toilet. If the cost is no more than £150.00 then the Clerk is permitted
to accept the quotation, rather than wait until the next
meeting.
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14. To Consider Quotation To Remove Posts
and Wire from
‘Need A Hand’ submits a quotation in the sum of £330.00 to remove 110 fence posts from the copses
in Phase 1, and removal of wire attached to the posts.
RESOLVED – Mr. Payne proposed that Council accept the quote, Mr. Warrender seconded the
proposal, and the motion was carried.
15. To Consider Provision of Dog Bins on Public Footpath No. 1
A resident asks Council to consider installing a dog waste bin at either end of the stretch of public
footpath that runs between Bell Butts Lane and
amount of dog waste being left on the footpath and the bags of excreta dumped at the side of the path.
RESOLVED – It was
agreed to ask Neighbourhood Services whether they can provide a bin at
Butts Lane near the footpath.
16. To Discuss N Power Standing Charges
At the previous meeting a cheque was signed to cover the electricity only. However, a Demand
Notice has since been received for the balance of £556.46. N Power has informed the Clerk that to
reduce charges they are able to de-energise the meter when it is not being used and then re-connect in
time for the lights to be switched on. The Clerk to check whether both operations are free of charge.
YLCA suggests that Council takes this matter to the N Power Complaints Department.
RESOLVED – Following discussion, Mr. Payne proposed that Council pay the balance and this was
seconded by Mr. Butterfield. Mrs. Platts proposed an amendment that Council pays the balance, but
lodges a complaint with N Power. Mr. Swainston seconded the proposal.
On being put to the vote the amendment was carried.
17. To Identify Possible Tasks To Be Undertaken by Community Payback Panel
Two suggestions were put forward:
a) To evenly spread the gravel on the surface of the Community Centre car park
b) To grub back footways in the Parish
Council was informed that the scheme may now have been withdrawn. The Clerk to make enquiries.
18. Report on Site Meetings to Discuss Provision of Play Equipment
Council Members and Clerk met with representatives from SMP and Sutcliffe Play Equipment to discuss
provision of equipment similar to that featured in the plan supplied by Wicksteed. Both firms will
provide Council with plans and a quotation for the May meeting.
19. To Report on Gating Order Decision
Mrs. Marshall from DMBC’s Legal Dept. reports that, after careful consideration of the objections
received, Doncaster Council has made a decision not to introduce this proposed Order. The local
Neighbourhood Team will continue with proactive enforcement of any anti-social activity.
In reply to questions from the Clerk, Mrs. Marshall advises as follows:
a) The decision not to introduce the proposed Order was taken after the objection period closed by the Neighbourhood Team.
b) Access to the lane may be revived if further appropriate legislation is introduced.
A member of Council commented that Mrs. Marshall’s reply to the Clerk was very curt.
The Clerk reported that Council has been reimbursed the sum of £335.00 which Council paid to the
Planning Department to fund the planning
application required to install the gates at
20. To Discuss Highway Matters
a) Update on Proposed Bus Shelter – The landowner has met with the contractor and advises he is happy
for Council to use its own solicitor for the transfer. The Clerk has contacted Mr. Paul Davies at
Bridge Sanderson Munro to undertake the conveyance.
RESOLVED - The Clerk was instructed to ask the solicitor to confirm costs and whether these are
on a fixed fee basis.
b) Pumping Station – Council to contact Severn Trent following complaints from residents living at the
rear of the pumping station who are being disturbed during the night by new lights installed on the
rear wall of the building which flash on and off intermittently.
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20. To
c) Verge In Front of Ellers Lane Shops – Neighbourhood Officer reports that the verge area in front of
the Chinese Takeaway has been surfaced with Tarmac in the interests of health and safety. However,
he has exhausted all avenues with regard to funding to reinstate the grassed area in front of the
supermarket and, with the imminent restructuring of the Grounds Maintenance Teams within DMBC,
this function will be centrally managed and therefore such things as verge reinstatements might be
considered in the future.
RESOLVED – It was agreed to approach the proprietor of the supermarket and ask, as a gesture of
goodwill, whether he might be prepared to repair the damage as part of the refurbishment work due
to take place outside the new extension to the store.
c)
Grass Verges,
be done on the verges which are worn and full of weeds.
d)
Building Site,
e) Dilapidated Building Adjacent Nisa Store – It was reported that the building is being slowly dismantled and part of the roof has now been removed. Some concerns were voiced as to whether asbestos is present in the building. The Clerk to write and ask DMBC to investigate.
f)
Potholes,
g)
Parking on Yellow Lines – Concern expressed regarding motorists parking on lines outside
the
Ellers Lane shops. Clerk to report.
h) BT Telephone Kiosk – It was reported that one of the windows is missing. ‘Need a Hand’ to be
asked to submit a quotation to replace the window.
21. To Discuss Recreation Matters
a) Dumped Garden Rubbish in Copse – It was reported that someone is dumping grass cuttings and
other garden refuse onto the copse. Mr. Warrender is to check.
c)
Rubbish at
access to
22. To Discuss Handyman’s Duties
The Handyman had enquired whether he could chop some of the lower branches of the hedge bordering
the
has been informed that he must not trim branches on private property. It was agreed to write to the
owner of the shops and car park to ask permission to trim the branches.
23. Report of Meetings
a) PCJCC Meeting – Issues discussed included dog fouling and electronic display of planning apps.
b) Charity Trustees’ Meeting – The Senior Citizens’ Outing will take place on Wednesday 29 June to
communication with his family regarding the tenancy.
c) Airport Consultative Meeting – It was reported that Ryanair plans more flights from the airport.
It would appear there are also plans to further develop flights transporting freight. There is currently no money in the Community Fund.
d)
from the ground before the bird nesting season starts.
24. To Consider Planning Applications:
a)
No. 11/00874/FULM – Mixed use development comprising of 14 no.
semi-detached and detached
dwellings and 3 commercial units
(5,176 sq.ft.) on 0.7ha of land - Land at
Council was opposed to this development for the following reasons:
The access from the site will be directly opposite 2 schools and in close proximity to the traffic
signals at the Hurst/Hayfield Junction. The vehicles generated by this new development, including
retail delivery vans/lorries, will create a traffic hazard.
The proposed buildings will be overbearing and have a detrimental effect on nearby existing houses
at
An increase in residents will have an adverse effect on local services, and the problems associated
with the old antiquated sewerage system will be exacerbated.
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24. To Consider Planning Applications (continued)
Council had no objections or comments to make in relation to the following applications:
b) No. 11/00902/FUL – Erection of agricultural building (22.86m x 9.11m) following demolition of
existing, ‘Fullbrook’,
c) No. 11/00546/FUL – Conversion of coach garage from light industrial (User Class B1) to detached
dwelling (User Class C3) and associated works and improvements,
Rear of ‘Stonehaven’,
d) No. 11/00952/FUL – Erection of single storey pitched roof extension to side and rear and two storey
pitched roof extension to side of detached house following demolition of existing garage,
e) No. 11/01012/FUL – Erection of part two storey/part ground floor pitched roof extension to side/rear
of semi-detached house following demolition of existing garage and outbuilding,
25. To Report on Decisions Made by DMBC’s Planning Committee
a) No. 11/00328/FUL – Erection of 1no. detached dormer bungalow on approx. 0.32ha of land
following demolition of existing
bungalow, Hayfield Bungalow,
Application refused – in the opinion of the Planning Authority the proposal to replace an existing
dwelling within the countryside is not supported by a structural survey to provide evidence that the
existing dwelling is not capable of extension, adaptation or rehabilitation.
b) No. 11/00538/FULFT – Erection of orangery to rear of semi-detached house,
c) No. 11/00285/FULM – Proposed extensions to existing pavilion to form new sixth form facilities,
26. To Sign Cheques
Cheque no. 002242 - Mr. J.W. Bichan (Clearing of dyke) £228.00
Cheque no. 002243 - ‘Need A Hand’ (Tree maintenance Phase 1,
Cheque no. 002244 - DMBC (Emptying of dog waste bins January – March £151.92
Cheque no. 002245 - Arrow Publications (Items printed in newsletter) £120.00
Cheque no. 002246 - HM Revenue & Customs (Employees’ tax, employer’s N.I.) £270.01
Cheque no. 002247 - Neat Ideas (Purchase stationery) £89.75
Cheque no. 002248 - DMBC (Remove debris, level & seed rear Sandhill Rise) £270.00
Cheque no. 002249 - Yorkshire Water (Allotments water rates) £90.83
Cheque no. 002250 - Yorkshire Water (Pavilion water rates) £13.99
Cheque no. 002251 - YLCA (Postage for copies of ‘Good Councillor’s Guide’) £8.00
Cheque no. 002252 - YLCA (Annual membership) £677.00
Cheque no. 002253 - Auckley Parish Centre (Hire of room for April meeting) £24.00
Cheque no. 002254 - N Power (Electricity supply to light in telephone kiosk) £0.94
Cheque no. 002255 - N Power (Electricity supply to light in telephone kiosk) £0.15
Cheque no. 002256 - N Power (Standing charges for meter cubicle,
Cheque no. 002257- Mr. I. Swainston (Purchase roofing insulation for pavilion) £14.9
27. To Receive Correspondence
SYPTE – Change in local bus services.
28. To Confirm Date and Time of Next Meeting
The Annual Parish Council Meeting will be held on Wednesday, 11th May 2011, commencing at
7.00 p.m. at the Auckley Parish Centre.
Chairperson …………………………….