MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 9TH APRIL 2008 COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·        Present: - Mrs. J. Worthington (Chairperson), Mr. I. Butterfield (Vice Chairman),

·        Mr. P. Cockett, Mr. S. Featherstone, Mrs. L. Hunter, Mr. G. Payne, Mr. I. Swainston,

·        Mr. G. Warrender.  

1    Public Participation – None.

2.   To Receive Apologies - Received and accepted from Mrs L. Allwood. 

3.   Declarations of Personal and Prejudicial Interest 

      Mr. Payne declared a personal interest in Item No. 8 (Community Police Report).

4.  To Approve Minutes of the Annual Parish Meeting Held on 12th March 2008

     The minutes were approved and signed as a true record.

5.   Matters Arising from the Above Minutes – There were no matters arising.

6.   To Approve Minutes of the Parish Council Meeting Held on 12th March 2008

      The minutes were approved and signed as a true record.

7.   Matters Arising From the Above Minutes

      a)   Smartwater – Payment has been made to DMBC for supply of 11 kits, and delivery is awaited.   

b)   Hardstanding on Hurst Lane – Council is to write to Community First with a suggestion that the  

      hardstanding could be used as part of a pelican crossing outside the Hayfield School.

c)      Children Crossing B1396 – Mayor Winter replies that this issue has been investigated on a number of occasions in the past, and he can confirm that DMBC will undertake a review and update of this work and will let Council know when this has been carried out.

RESOLVED – Clerk to write and ask when review will take place, and whether a review could also be carried out in front of the Hayfield School and the Hayfield Lane Primary School.

d)      Derelict Building, Sycamore Drive – The agent who submitted the outline planning application is no longer dealing with this matter but advises that the Nisa proprietor owns the building.  A letter has been sent to him.

e)      Christmas Tree Lights – Two strands of lights to be ordered from Rosedale Lighting.

f)        Claimed Public Right of Way – Pending.

g)      Speeding on Ellers Lane – Pending.

h)      Spey Drive Area – Request for Fencing, Signs, Street Lamp – Pending.

i)        Airport Signs – Pending.

j)        Hanson Quarry – Council to request a meeting with the quarry re. sand deposits on highway.

8.  Community Police Report

      P.C. Pyle was unable to attend the meeting due to illness but had informed the Clerk that he has been dealing with the incident that occurred at the Hayfield Post Office when members of staff were threatened by a resident.  The offender is currently serving a 3 month’s prison sentence and will not be allowed to go near the Post Office on his release.  P.C. Pyle is liaising with the Probation Service with regard to his rehabilitation once he is released.      

      RESOLVED – The Clerk to write and ask if the Police could monitor the Hayfield Lane Community Centre which has now closed.  Young people are congregating around the Centre and acting in an anti-social manner.  Another concern is the large number of large heavy articulated lorries being driven through the village on the B1396, a narrow road with several bends.  These vehicles are considered a potential hazard, and Council wonders whether it would be possible to re-route them.

      At an earlier meeting P.C. Pyle had asked Members of Council to advise him re.their main concerns in relation to the village, and they agreed the following in order of priority:

a)      Vehicles speeding on Auckley roads and lack of safety for schoolchildren crossing the B1396 near the crossroads. 

b)      Anti-social behaviour of young people

c)      Drug abuse

9.  District Councillor’s Report – No District Councillor attended the meeting.

 

 

 

 

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10.  To Review Council’s Insurance

       The insurance is due for renewal on 1st June 2008, cost of current cover with Zurich is £965.33

       RESOLVED – Following discussion Mr. Warrender proposed that Council remain with Zurich, this

       was seconded by Mr. Cockett and carried.   It was agreed to renew insurance cover for all existing  

       items.   Insurance for Christmas Tree lights to be doubled.  Fidelity Guarantee insurance to be set at

       £58,000.   Zurich has written to advise that, in the light of the  Corporate Homicide and Corporate

       Manslaughter Act 2007, they will provide Corporate  Manslaughter defence costs of up to £5million

       under each Employer’s Liability Policy and £5million for each Public and Products Liability Policy

       or section of a Policy in any one period of insurance.    

11.  To Consider Quotation for Services of Pest Control Agent

       The molecatcher quotes the sum of £120 to use gas pellets or £240 to deploy traps on recreation area.

       RESOLVED – Following discussion Mr. Warrender proposed that Council accept the quotation to

       use gas pellets, this was seconded by Mr. Cockett and the motion was carried.  The Clerk to ask for

       written confirmation that the substance is safe for use on recreation grounds.

12.  To Consider Quotation to Supply and Install Sign

       Beacon Signs can provide a ‘Dogs on Leads’ sign for £15 + VAT.  They cannot fasten directly on

       to the pole because there would be too much tension on a small point, but if vandalism is a problem

       they can use banding equipment to secure the sign.

       RESOLVED – Mr. Featherstone proposed that Council accept the quotation, the proposal was

       seconded by Mr. Cockett, and the motion was carried.

13.  To Discuss Auckley Senior Citizens’ Outing

       The Clerk advised that a 49 seater coach outing to Cleethorpes, Mabelthorpe or Skegness with

       Wilfreda Beehive Coaches would cost £375. 

       RESOLVED – Following discussion, it was agreed to arrange an outing to Skegness on Monday,

       16th June funded from the charity rents.  Pick-up will be at 9.00 a.m. and to return from resort at

       4.30 p.m.  The information to be displayed in the May edition of the ‘Arrow’ newsletter.

14.  To Discuss Encroachment of Recreation Ground

       The resident’s solicitor advises that resident’s application has been rejected by the Land Registry, but

       in spite of this he will defend any proceedings brought against him in respect of recovery of the land.

       Solicitor suggests a possible compromise for their client to rent or purchase the land.  Council’s

       solicitor has written to request copies of documentation submitted to the Land Registry in support of

       both claims.

       RESOLVED – Council to contact its solicitor and ask for advice - in view of the covenant on the

       land it is probably unlikely that the land could be either rented or sold, and if it was taken into

       domestic curtilage this would lead to a change of use.

15.  To Consider Award of 106 Funds Towards Play Equipment

       Community First’s Neighbourhood Manager has informed Council that the whole sum of £48,962

       106 money has been allocated to the Parish Council for play equipment.  Council is asked to confirm

       its agreement to certain conditions as part of the funding agreement as follows:

a)      That a quarterly progress update is provided to DMBC

b)      That Doncaster Council has the right to review the funding allocation on a 6 monthly basis, and retains the right to withdraw the funding in the event the project is not progressing satisfactorily.

c)      That a Ward Member or their representative is invited to join the project group.

RESOLVED – Following discussion Council confirmed its agreement to conditions a) and b),

however, Council could not agree to a Ward Member being invited to join the project group, due to the fact that the project group will be undertaken by Hawley and Partners.

Mr. Hawley has advised Council that he is to meet with a member of the Doncaster Neighbourhood Team on 11th April, and will report back after the meeting.

16.  To Discuss Possible Use of Land at Main Street

       The landowner’s solicitor writes to suggest a way in which the land could be made available to the

       local community on a short-term basis.  They are prepared to offer the Parish Council an exclusive

       right to use the whole of the land for an initial period of 5 years, subject to agreeing exactly what use

       the land would be put to.  His client would expect a nominal annual rent of £100 and Council would

       maintain it.  His client will arrange to have the chimney demolished.

       RESOLVED – Following discussion it was agreed to obtain a quotation to have the land levelled

       and seeded with grass, and then give the matter consideration.  Solicitor’s letter to be acknowledged.

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17.  To Discuss Highway Matters

       The following matters to be reported to Community First for action to be taken:

a)      Damaged Sign – The Public Footpath No.1 sign at Hurst Lane has been uprooted and needs

to be re-instated.

b)      Parking Outside Fish Ship – Customers are parking vehicles on either side of the road and this

      is obstructing traffic - tractors and coaches are sometimes unable to pass through.

c)      Severe Ponding at Eastfield Lane – During heavy rainfall ponding occurs behind the grassed

      triangle and in front of the senior citizens’ bungalows on Eastfield Lane.

d)      Potholes, Hurst Lane – Several holes have now appeared on the rumble strip covering the railway

      bridge at Hurst Lane.  The hole at the entrance to the Hanson Plant has increased in size.

e)      Road Sweeper – Council would like to know how often the mechanical road sweeper is scheduled

to operate in the village. 

18.  To Discuss Recreation Matters

       a)  Damaged Fence – Community First to be informed that the boundary fence has fallen down on the

            Spey Drive play area to the rear of Ellers Lane properties..

b)      Lack of Play Equipment - Mr. Payne reported that there is currently no play equipment provided

      for children living on the Hayfield Estate.

       RESOLVED  - It was agreed to write to the 3 Ward Members and enquire whether DMBC has any

       plans to provide equipment, whether the 106 monies from Annington Homes could be used towards

       these facilities, and whether there have been any discussions with Peel regarding this matter.

19.  To Consider Purchasing Administration Book

       RESOLVED – It was agreed to purchase the 7th edition of Charles Arnold-Baker’s ‘Local Council

       Administration’ which is a required by Council for reference.

20.  To Discuss Planning Inspectorate Hearing Re. Proposed Diversion of Footpath

       Provisional date for the hearing to discuss the proposed diversion of Public Footpath No. 7 is

       Wednesday, 27th August 2008.  Council will receive comments from other respondents before it

       submits its case.

21.  To Receive Reports on Meetings:

       a)  Airport Consultative Sub-Committee held 14th March – The Operator’s Report revealed that the

            number of passengers has increased, however freight traffic so far has been disappointing.

            The Flying School which uses fixed-wing aircraft has been re-located to airport from Sheffield.

            The airport has been in negotiation with a firm regarding possible funding to upgrade the radar

            tracking system.

            One complaint regarding noisy aircraft has been received from a resident of Wroot.

            Blaxton Village Hall Committee has received a grant from the Community Fund towards

            renovating its car park.

c)      Noise Consultative Meeting Held 14th March 

Mrs. P. Scholfield has been voted Chairperson.

A rumbling noise was recently reported in Finningley – this was monitored and found to be completely unconnected with the airport.

A total of 21 dwellings have been insulated to reduce aircraft noise.

Sheffield Airport is now closed to aircraft – apart from Police helicopters.

An application to change the 106 agreement to land larger planes has gone to the Planning Dept.

d)      Parish Councils’ Joint Consultative Committee - Council was informed that 20 Councils have now adopted the Charter.  The response time has been extended until the next meeting.

The Borough Strategy was discussed including: provision of safety neighbourhoods, health care, skills, reduction in deprivation, climate change and making the most of Doncaster’s assets.

e)      Hayfield Lane Recreation Project – Council was informed that forms have been signed to set up

      the company and a draft business plan and lease for Peel to approve. There is an outline plan and

      the committee is taking advice on what facilities to provide.   It has been decided that provision of

      a swimming pool would be too expensive.  A 50 year lease on the ground has been suggested.

      Next meeting is scheduled for 29th April.

 

 

 

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22.  To Discuss Adoption of Charter

       Members have considered the Charter and received further advice from Mr. Leaske of DMBC.

       RESOLVED  - Mr. Featherstone proposed that Council adopt the Charter.  Mr. Butterfield seconded

       the proposal, and the motion was carried by a majority.

23.  To Consider Planning Applications:

       a)   No. 08/00761/FUL – Erection of detached house on approx. 0.03 ha of land following demolition

             of existing store and garage  -  Land to Rear of The Little Manor House, Main Street, Auckley

      Council opposed the application due to the fact that the development has 3 floors and will

      overlook nearby neighbours’ property.  It will be out of keeping with the surrounding area.

      Council had no objections to make on the following:

b)      No. 08/00898/FULFT – Erection of attached pitched roof garage/extension to side of semi-

      detached house (to replace existing garage)  -  1 Briar Close, Auckley   

c)      No. 08/ 00894/FUL – Erection of two storey pitched roof extension to rear of detached house

following demolition of existing conservatory  -  9 Ivy House Court, Auckley

d)      No. 08/00990/FUL – Erection of single storey pitched roof extension to rear of detached house,

14 Ivy House Court, Auckley

24.  Planning Decisions Made by DMBC Planning Committee

       Planning permission given to the following applications:

a)      No. 08/00295/FUL – Erection of ground floor conservatory to front and single storey pitched roof

extension to side/rear of detached dwelling  -  18 Ravenswood Drive, Auckley

b)      No. 08/00136/WCC – Retention of use of hangars 4 and 5 with variation of condition 1 of

application 02/56/1832/WCC granted on 28/08/2002, to permit permanent use of the hangars for secure and airport-related storage and distribution  -  Hangar 4 and 5, Doncaster Airport, Auckley

c)      No. 08/00199/FUL - Erection of first floor pitched roof extension above existing to rear of

      detached house  -  29 Ellers Lane, Auckley

d)      No. 07/03987/COU – Permanent use of building as children’s day care nursery (current temporary permission expires 31/08/2009 under application 05/02678 granted on 13/09/05

Flying Start Day Nursery, Second Avenue, Auckley

e)      No. 08/00025/COU – Formation of a landscaped sunken garden (being part resubmission of

application under ref. 06/00169/COU)   Walkers Nurseries, Mosham Road, Blaxton.

f)        No. 08/00063/FULFT – Erection of two storey pitched roof extension to side and pitched roof

      porch extension to front, conversion of garage to playroom and erection of pitched roof double

      garage to rear of house following demolition of existing porch  -  38 Main Street, Auckley

25.  To Sign Cheques

       Cheque no. 001870 – DMBC (Purchase of  10 x kits of ‘Smartwater’                             £117.50

       Cheque no. 001871 -  DMBC (Purchase 1x kit of ‘Smartwater’)                                       £11.75

       Cheque no. 001873 -  Rotherham, Doncaster NHS Trust (Install, remove lights)              £470.00

       Cheque no. 001874 -  Plantscape Ltd. (Supply and install seat)                                        £916.51

       Cheque no. 001875 -  ‘Need A Hand’ (Renovation work at Riverside Park)                    £712.50

       Cheque no. 001876 -  DMBC (Fees for 2007 election)                                                   £136.75

       Cheque no. 001877 -  Auckley New Parish Centre (Hire of hall for April meeting)             £24.00

       Cheque no. 001878 -  Arrow Publication (Items for newsletter)                                         £55.00

       Cheque no. 001879 -  NALC  (Local Council Review)                                                      £13.50

       Cheque no. 001880 -  Mr. H. Baker (Handyman’s net wages for 28 hours)                     £142.80

       Cheque no. 001881 -  YLCA (Annual membership)                                                        £532.00

       Cheque no. 001882 -  Aries Marketing (Supply printer plus installation)                           £123.38

26.  To Receive Correspondence

       a)  Seminar Entitled Overview of Rights of Way Order Processes to be held on 12th May.

       b)  Application from Taekwondo Group for a donation towards sending 2 students to Korea

            This item to be discussed at the May meeting.

d)      YEDL informs Council that it will be carrying out essential re-inforcement work on their 11,000

      volt system in Auckley starting 9th July and will need access to Riverside Park. 

      

 

 

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27. To Discuss River Torne Project

      Pursuant to Section 1 (2) of the Public Admissions to Meetings Act 1960 it was resolved that the public and press leave the meeting during discussions of the above, due to the confidential nature of the item to be discussed.

      It was agreed to write and to the Environment Agency with regard to fencing along the river.

28. To Discuss Sale of Charity Land

      Pursuant to Section 1 (2) of the Public Admissions to Meetings Act 1960 it was resolved that the public and press leave the meeting during discussions of the above, due to the confidential nature of the item to be discussed.

      A reply is awaited from the Charity Commission regarding this matter. 

29. To Confirm Date and Time of Next Meeting

      It was agreed to hold the Annual Meeting on Wednesday, 14th May 2008, commencing at 7.00 p.m. at the Auckley Parish Centre.

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                         Chairperson ………………………..