MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 11TH APRIL 2007
COMMENCING AT 7.00 P.M.
AT THE
1. To Receive Apologies – Received
from Mrs. J. Worthington
2. Declarations of Personal and Prejudicial Interest – None declared. .
3. To Approve Minutes of the Annual Parish Meeting Held on 14th March 2007
The minutes were approved and signed as a true record.
4. Matters Arising from the Above Minutes:
Markers
on
a firm to leave some equipment on the land for a temporary period. This has now been removed.
5. To Approve Minutes of the Parish Council Meeting Held on 14th March 2007
The minutes were approved and signed as a true record.
6. Matters Arising from the Above Minutes
a) Re-Siting of Bus Shelters,
in place to warn of the hump-back bridge, and local residents will be familiar with particular
difficulties associated with forward visibility in the vicinity. As the bus stop on the west side has
been re-located only a short distance towards the bridge, it is not considered that this will cause
additional problems. The changes have been implemented following specific safety concerns
raised by the school, and in order to resolve these issues local ward members were consulted and
the proposals were fully supported by the Police. Due to the nature of the changes, and the need to
address the concerns of the school regarding safety of students, it was not considered necessary to
consult more widely regarding these proposals. A response re. railings obscuring vision is awaited.
b)
Public Footpath No. 2,
is 3 feet and unfortunately the Authority does not have any powers to insist that the path is made
wider. In 2002 the adjacent householder erected a new fence along the east side of the footpath,
with the post erected in the same position as the old one, and the fence along the same line. The
householder on the west side has a responsibility to keep the conifer hedge trimmed, and the
Authority can take action if he fails to do so. The hedge has been trimmed annually. The path will
be monitored during the growing season to ensure the hedge is not allowed to obstruct the footpath.
RESOLVED – The Clerk to reply
that the path is nearer 2 feet in width at the
c)
River
Agency and the local farmer have agreed an understanding regarding the stock watering points.
The way forward appears to be for DMBC to own the strip of land, so he is awaiting a meeting with the Neighbourhood Manager to progress, as the management of the site will fall to that team, so they need to agree it. Details can then be drawn up with Environment Agency for land transfer and with the farmer for site management issues, and application be made for planning consent for bridge. There remains the issue of a shortfall in funding, but he is hopeful this can be resolved.
d) Parish Web Site – Council was advised that in order to run the site the purchase of software costing approx. £290 will be required. A web master who currently runs the Branton site has offered to manage Council’s site initially for free, and then decide a fee when he has found out what is required.
RESOLVED -It was agreed to accept this offer. The Clerk to supply all details of the web site.
e)
Registration of
solicitor is storing the documents. The fee of £682 + VAT was approved.
f) Fencing at Hurst Lane/Railway Line – A reminder to be sent to DMBC.
g) Flooding, Main Street – Pending.
h) Sewage Problems – Pending.
i) New Schedule for Wheelie Bins - Pending.
j) Encroachment of Recreation Ground – Pending.
k) Application
to go on Pharmaceutical List - Pending.
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7. Report of Meeting With Police – 5th April
Following complaints from residents a
meeting had been held with Inspector Payling, Community First Officer, Andrea
Law, Community Wardens, Residents, Parish Councillors and Independent Youth
Workers. Residents voiced their concerns
regarding anti-social activities that are occurring in the village and
particularly on the car park at
8. Community Police Report
Sgt. Higham reported that the crime
figures for this area are low at the moment – currently the main problem
appears to be anti-social behaviour. He
has visited the local supermarket and found the staff very co-operative. He has also looked at the possibility of
extra lighting at recreation car park. Last
week he dealt with one person re. a drug-associated offence. Extra patrols have been ordered for the
village, and Julie Gibbon is working on a profile for the area. Members enquired whether it might be possible
to implement an alcohol-free zone in Auckley and were advised that alcohol-free
zones are in force in parts of
9. District Councillor’s Report
Mrs. Schofield reported that a fracas
occurred in Doncaster Town Centre on Good Friday night, as a result of which one
man sustained a fractured skull, and a woman had some of her teeth smashed. The Licensing Committee has already revoked two
licences following violent behaviour in
Mrs. Schofield would support an alcohol-free zone in the village.
Mrs. Schofield had earlier written to
DMBC Highways to request the implementation of a weight restriction at
10. To Consider Quotations to Supply and Erect Swing Gate
Four firms have been invited to submit quotations, but only one quotation has been received from
T.L.H. Fabrications Ltd. who have quoted a price of £955.00 inc. VAT to supply and erect a 6 metres wide swing barrier gate in heavy galvanised steel with posts across the entrance to the Riverside car park. To include a locking open post, padlocked security box system and spring-lock wheel fitted to the bottom of the gate. In addition, a bollard to be erected in gap at the side.
RESOLVED – Mr. Featherstone proposed that Council accept the quotation, subject to residents of the cul-de-sac being consulted on this matter. Mr. Butterfield seconded the proposal, and the motion was carried.
11. To Consider Provision of a “No Ball Games” Sign
Following a resident’s complaint regarding teenagers persistently kicking a ball on the recreation
car park, it had been agreed to discuss whether a “No Ball Games” sign at this location might deter
this practice.
RESOLVED – It was agreed to wait and see how things develop once the gate is in place.
12. To Consider Quotations For Groundwork Scheme At Front of Parish Centre
The Trustees have supplied 2 quotes for the work – the lower one being for the sum of £2,689 which
will involve the Trustees project managing the work themselves and using sub-contractors.
RESOLVED – Mr. Featherstone proposed that a donation of £2,500 be given towards this scheme.
The proposal was seconded by Mrs. Hunter, and the motion was carried.
The donation was made under Section 137 of the Local Government Act 1972.
13. To Consider Application From Youth Workers For Funding
Two independent youth workers attended the meeting held with the Police on 5th April. They are in
the process of developing a voluntary youth provision at the Hayfield Community Centre, and need
funds to provide a number of facilities including sports equipment, tables, benches, etc.
RESOLVED – Following discussion it was agreed that Council is happy to support schemes to help
young people, however, under its audit regulations can only give funding to a properly constituted
organisation with its own bank account, and therefore is unable to give a donation in this instance
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14. To
Discuss
Pursuant to Section 1 (2) of the Public Admission to Meetings Act 1960 it was resolved that the
public and press leave the meeting during discussion of the above, due to the confidential nature of
the item to be discussed.
Council has consulted with YLCA and is awaiting a response before any progress can be made in this
matter.
15. To Consider Holding All Meetings in the Community Centre
Members were very impressed with the facilities provided at the new Parish Centre. Although
Council
has held alternate meetings at the
residents, the response has been very disappointing.
RESOLVED – Following discussion Mrs. Cockett proposed that all future Parish Council meetings
be held at the Parish Centre, subject to availability. The proposal was seconded by Mr. Featherstone,
and the motion carried.
16. To
Discuss Land at
A reply from YLCA has been delayed due to the office being re-located.
RESOLVED – It was agreed to replace the sign which has been uprooted. Mr. Butterfield to obtain
a quotation from a Branton firm regarding provision of a sign.
17. To
Discuss Council’s Insurance Cover
The annual insurance premium is due in June 2007.
RESOLVED – Following discussion it was agreed to remain with Zurich Municipal. Additional
items to be insured are the two existing gates on the car park and the third one proposed across the
entrance to the car park.
18. To Discuss Residents’ Suggestions for Outing and Party Funded From Charity Rents
A number of residents have suggested that another outing to
appreciated. One suggestion has been received for a visit to a Stately Home.
No response received with regard to a proposed party.
RESOLVED
– It was agreed to organise another outing to
18th June 2007. Details to be published in the May ‘Arrow’ Mrs. Cockett to contact Wilfreda
Coaches.
19. To Discuss Application to List Swedish-Style Houses
External and internal photographs have now been taken.
RESOLVED – Mrs. Cockett proposed that Council write and apply to English Heritage for the
houses to be listed. Mr. Featherstone seconded the proposal, and the motion was carried. Reasons
given for applying are: They are original buildings from the immediate post-war period and are a
talking point in the village where most of the dwellings are relatively modern. The houses are
environmentally friendly and the wooden cladding ensures that they remain warm and cosy. When
the houses were erected their predicted lifespan was 60 years, and may therefore be at risk of being
demolished, whereas if they are listed their future is assured.
Council has received a letter from St. Leger homes advising that they are hoping to commence the
Decent Homes Programme between July and August 2007, if their inspection by the Audit
Commission is successful.
20. To Discuss Information from Funding Advisor Re. Bids for Play Equipment
Mr. Able has contacted the Clerk. He can suggest various funding organisations, but is unable to
assist with completing application forms to bid for funding.
RESOLVED – It was agreed to contact the firm Hawley and Partners and enquire what their fee
would be to make applications for funding towards the purchase of play equipment.
21. To Discuss Highway Matters:
a) Traffic Signals –
timing requires altering on traffic lights at the junction of Hayfield Lane/Airport Entrance and the
junction of
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21. To
Community First Officer to be contacted regarding the following:
b) Pothole,
c) Dumped Rubbish – Reported dumping of rubbish to rear of
d) Sand Deposits,
HansonQuarry.
22. To Discuss Recreation Matters
Pavilion Electrical Check – It was agreed to invite quotations to carry out an electrical check of the
pavilion.
23. Report of Airport Sub-Committee Meeting
a) The committee supported a proposal to have a controlled air space around the airport.
b) The Community Fund has granted funding to an archery club, but has refused an application from
a local playgroup.
c) It is proposed to provide
litter bins along
d) Members were informed that noise is down 10-15%
e) Many of the trees on the bunding have died, and these are to be replaced.
24. Report of Airport Noise Meeting
It was reported that the airport is to invest in an improved radar system.
25. Report on Neighbourhood Management Meeting
DMBC will cost out the exercise for Parish Councils to engage their own Community Warden,
predicted cost would be approx. £50,000. Another meeting to be arranged.
26. Update Report on Hayfield Recreation Project
The committee has now heard from Peel and it appears that the community building will have
electrical and mechanical fittings. The walls will be bare breeze block which can be either painted or
plastered later. A draft Business Plan has been produced. More information is required on the
Section 106. There have been 3 objections to the plans for the recreation complex.
27. To Consider Planning Applications:
a) No. 07/00774/COUM – Change of use from vacant former RAF Officers’ Mess Quarters (Sue
Generis) to school (Class D1) - Former
RAF Officers’ Mess Quarters,
Council had no objections to make on this application
b)
No. 07/01008/ADV – Display
of non –illuminated free-standing pole sign (2.43m x 2.43m) 4.9m
high -
Site of Club Impact, Finningley Estate,
Council raised objections to this application for the following reasons:
The sign will be situated on a verge close to the highway and will be distracting to motorists.
A steel advertising structure on a grassed verge will not be in keeping with the surrounding area.
c) No.
07/00877/FUL – Erection of 3 detached houses (being substitution of house types
to plots
90,96 and 100 previously
granted permission under ref: 04/8349/RESM on 11.05.05)
Land at
Council had no objections to make on this application.
28. DMBC Planning Decisions
Planning permission granted for the following applications:
a) No. 07/00563 – Erection of first floor pitched roof extension to front of detached house,
32 The Hollows, Auckley
b) No. 07/00115/FULM – Erection of 14no. small office units (units 1-14, B1 use) 2no. industrial
units (B2 use) and 1no. office unit (B1 use),
c) No. 07/00335/FUL – Erection of single storey pitched roof extension to rear of detached dwelling
following demolition of existing conservatory
7 Myrtle Grove, Auckley
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28. DMBC Planning Decisions (continued)
Planning Permission refused for the following application:
No. 07/00387/FUL – Erection of detached house on approx. 0.02 ha of land,
Land Adjacent
It is considered that the proposal, by reason of its siting and form, would be detrimental to the
character of the surrounding area, contrary to Policy PH11 a) The development would be of a density
or form which would be detrimental to the character of the surrounding area or would result in an over-intensive development of the site, of the Doncaster Unitary Development Plan adopted 1998
29. To Sign Cheques
Cheque no. 001745 – YLCA (Annual Membership) £486.00
Cheque no. 001746 - Serviceteam Ltd. (Grounds maintenance) £64.83
Cheque no. 001747 - Bridge Sanderson Munro (Legal expenses) £801.00
Cheque no. 001748 - Arrow Publications (Items for newsletter) £55.00
Cheque no. 001749 - Near Ideas Ltd. (Supply cartridges and stationery) £92.52
Cheque no. 001750 - SLCC (Clerks’ Conference) £47.00
Cheque no. 001751 - Mr. H. Baker (Handyman’s wages + refuse sacks) £163.43
30. To Receive Correspondence
a) Honorary Freedom of the Borough – Nominations invited no later than 23rd May 2007.
b) Network Rail Sign – Copy of an Order made by the Secretary of State to allow Network Rail to
remove sign at
d) YLCA’s Information on Illegal Advertisements
e)
YLCA’s Information on The
Freedom of Information
f)
NALC’s response on
complete freedom to raise an unlimited precept on Council tax bills.
31. To Confirm the Date and Time of the Next Meeting
It was agreed to hold the next meeting – Annual Parish Meeting on Wednesday, 9th May 2007,
commencing at 7.00 p.m. at the Auckley Parish Centre.
At the close of business time was set aside for public participation, and the following issues were
raised:
a) A resident reported that certain street lights at Dart Grove were still not functioning properly.
Community First to be reminded of this matter.
b)
Council was asked why two trees
had been chopped down at the
whether it would be possible for a dog waste bin to be provided on the area. The Clerk to write to
Community First re. these matters.
Chairperson ……………………………