MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
14TH SEPTEMBER 2011, COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. S. Featherstone (Vice Chairman),
·
Mr.
· Mr. G. Warrender.
· Mr. S. Racjan – Area Officer
· Six members of the public
1. Community Area Officer
Mr. S. Racjan is now the Community Area Officer for Auckley, Blaxton and Finningley. He will
promote community engagement, and deal with issues such as low-level anti-social behaviour, dog fouling, littering, and patrol the various play areas and liaise with the local PCSO’s
Following a resident’s
complaint re. untidy land at
There is a limited supply of ‘Smartwater’ available – Council will be given details later.
2. Public Participation
Parked Car - A resident reported that a car is being
parked on land behind the
Policy 13 - Two residents attended the
meeting from a Hatfield Action Group, formed in order to object to Policy 13,
part of the LDF Core Strategy. The policy supports proposals to develop sites
for travellers, where there is an unmet need, on Countryside Protection Policy
Area to the east of Doncaster and appears to give preferential treatment to
this section of the community rather than to ordinary residents with
conventional applications. Doncaster
already has 78 sites, whereas
3. To Receive Apologies – Received and accepted from Mr. G. Payne.
4. Declarations of Personal and Prejudicial Interests
Mrs. Worthington declared a personal interest in item No. 23(b) (Condition of Charity Land)
Mr. Fletcher declared a personal interest in item No. 16 (To decide fees for casual football matches)
All 8 members of Council
present at the meeting and the Clerk declared a personal interest in Item No. 9
(To report on progress of play scheme at
5. To Approve Minutes of Previous Meeting Held on 13th July 2011
Item No. 20 (a) to be amended to read “Airport Community Sub-Committee” The minutes were then accepted and signed as a true record.
6. Community Police Report
Report of PACT meeting – P.C. Dewsnap reported that 2 arrests have been made following burglaries in Auckley. Anti-social incidents are down. The next PACT meeting will be held in October.
The Clerk has informed
the Police that the silver grey car, previously parked at The Green on two
occasions, has now been left at
7. District Councillor’s Report – Mrs. Schofield was unable to attend and sent her apologies.
8. Matters Arising from the July Meeting
a) Supermarket Extension – DMBC Environmental Officer has visited the car park and reports that she
has no safety concerns with regard to the fans which have a black guard bolted onto them. A frame
has been installed underneath the fans and a fence has been ordered to fit within the frame.
b)
demolished.
c)
Notice has been served on the company and further action will be taken if no progress is made.
d) Overgrown Hedge, Cambrian Site – The hedge has now been trimmed.
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8. Matters Arising (continued)
e)
Overgrown
the public footway.
f)
Query Re. Ownership of Land – Community Area Officer has been informed by Cambrian Homes that
the strip of land between
g) Overgrown Conifer Hedge, PF No. 2 – Footpaths Enforcement Officer has written to ask the landowner to cut back the hedge, and this will be undertaken on 15 September.
h)
Hedges Overhanging Path,
a property on
rear without obstruction. The resident has arranged for side hedge to be cut back in Autumn with a
side arm flail by a local farmer. DMBC staff have been instructed to trim hedge maintained by
the Authority.
i) Painting of Barrier – Area Officer has painted the barrier at the end of path leading to Rossmoor Close and he will put some white gloss on to improve visibility.
j)
River
the next few weeks. Upstream of the weir the river is left to its natural condition or to the care of the landowners whose land the river flows through. A new regime for increased channel maintenance
upstream of Auckley seems unlikely at this time as it would bring no discernable flood risk reduction for the village.
9. To Report on Progress of Play Scheme at
The DMBC Planning Officer dealing with the planning application will recommend that the scheme is
approved, and hopefully the result will be in by 20 September.
Mr. Thomas, Area Manager, confirms that the balance of Section 106 funds currently stands at £46,888.00
which is inclusive of any outstanding interest. He requires certain information on Council funds ring-
fenced for the project and confirms that an Officer Decision Record has been drafted and is in the process
of being scrutinised by Legal and Finance. He has been advised that a Finance Agreement will need to be
prepared and signed by himself and the Parish Council.
RESOLVED - In response to Mr. Thomas’s queries Council agreed the following:
a) The Clerk should be named on the agreement.
b) The Chair and Vice Chair should sign the agreement.
c) The signatories have authority to sign the agreement before the next Council meeting.
10.To
Discuss Proposed Bus Shelter
Mrs. Staniforth and the Clerk have met with Council’s solicitor and hopefully a Land Transfer Document
will be available to sign in the near future.
11.Report
of Meeting Re. Bollards at
Council Members and Clerk met with DMBC Officers to discuss possibility of installing bollards on
the wide area fronting the shops as a result of motorists parking at this location, which is a dangerous
practice and puts pedestrians, particularly children, at risk. DMBC advises that the highway boundary is
approx. 300m to the rear of the BT phone kiosk and runs parallel to shop fronts. The proprietor of the
Spar Store was asked to contact the owner of the shops, but has received no response as yet.
12.To Consider Making a Donation to Royal British Legion
Council has for many years given a donation to the British Legion to provide a poppy wreath to be laid
at the Blaxton War Memorial on Remembrance Sunday, plus a top-up amount.
RESOLVED – Following discussion, Mr. Warrender proposed that a donation in the sum of £100 be
made, this was seconded by Mr. Fletcher and the motion was carried. Donation made under Sect. 137.
13.To
Decide the Organisation to Receive Christmas Street Collection
It was agreed to donate the proceeds from the ‘Carols Round the Tree’ collection to the ‘Family Room
Fundraiser’ campaign to fund the renovation of a family room at the Women’s Hospital, D.R.I.
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14.. Request For Funding Towards Refurbishment of Family Room
A group of nurses working within the gynaecology unit of the Women’s Hospital at Doncaster Royal
Infirmary are looking for funding to refurbish a family room where relatives will be able to stay and give
support to patients diagnosed with gynaecological or breast cancer.
RESOLVED - Following discussion, Mr. Featherstone proposed the sum of £500 be donated to this
appeal. Mr. Swainston proposed an amendment to the proposal i.e. that the sum of £250 be given, and
this proposal was seconded by Mrs. Platts. On being put to the vote the amendment was carried.
Donation made under Sect 137 Local Government Act 1972.
15. To Consider Estimate to Undertake Pavilion Repairs
‘Need A Hand’ has submitted an estimate in the sum of £265 to undertake the following repairs:
Investigate and carry out repairs to waste pipe from showers and fitting of parts.
The supply and fitting of small kitchen work surface with removable front.
To make good tiled areas of kitchen and toilet.
The contractor to be also asked to provide a quote to paint the ceiling of the left-hand changing room with
an oily eggshell paint, and also repair faulty light switch. Quote to be accepted if no more than £150.
16. To Decide Fees for Casual Football Matches
The Branton Under 12’s Football Team asked permission to use the pitch on 3rd September because they
had a match planned and their usual ground was not available. Discussion took place as to the fees
Council should charge for a casual football match.
RESOLVED – Following discussion, Mr. Swainston proposed that the following fees be made:
A fee of £15 to be charged to hire the pitch only
A fee of £25 to be charged to hire the pitch and pavilion, with use of the nets.
A fee of £10 to be paid to the Auckley Football Club for the pitch to be marked out.
Mr. Warrender seconded Mr. Swainston’s proposal, and the motion was carried.
17. To Discuss Highway Matters
a) Painting of BT Telephone Kiosk – No response has been received from the painter whose quotation
was accepted in January 2011.
RESOLVED – It was decided to write and advise the contractor that if he does not respond within
14 days the Council will find another painter to undertake the work. In the event of no response it was
agreed to contact the firm ‘Need A Hand’ to carry out the painting.
b)
Blocked Drains – The Clerk to ask DMBC to clean out the drains on
c) Mosham Quarry – Concerns re. high stacks of soil/sand. Planning to be asked whether there is a height limit for these stacks.
d)
Damaged Grate,
e) Paper Bin at Car Park – The bin is frequently full - this to be reported.
f)
Dogs Fouling Copse – Members to monitor.
g)
Ponding,
h) Footpath No. 7 – Council to inform Footpaths Officer there are still no signs on the footpaths either side of the airport access road.
18. To Discuss Recreation Matters
a) N Power’s Charges for Christmas Lights – Council has received a notice from N Power with regard
to administration charges for the unmetered supply to the Christmas tree lights at the village green.
The Clerk has spoken with the Collections Specialist who has promised to review and respond, but
nothing further has been received. The Clerk is to contact her again.
b) Report of
following complaints from a resident regarding litter on the triangular area of land between
residents’ gardens. A small amount of litter was observed, and the nettles were found to be in need
of strimming. The Grounds Maintenance Contractor has been asked to carry this out. The Area
Officer will write to residents re. the height of the conifers.
c) Renovation of Football Pitch – Council discussed the poor condition of the pitch, due in part to the absence of rain and the poor quality soil at this location. It was agreed to ask the Veolia Grounds Manager for his recommendations on what measures need to be taken.
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18. To Discuss Recreation Matters (continued)
d) Condition of Ground Following Show – A resident complained that the team who organised the
horse jumping event at the Auckley Show had not cleared horse manure from the ground before they left, and this was a health hazard. The Chairman of the Show Committee contacted members, and the manure was subsequently removed. The committee is to be reminded next year to ask the horse riders to clear up after their horses before leaving the ground.
e) Charges for BT Kiosk Lighting – Since Council took over the kiosk in 2009 there have been minimal charges for the ceiling light in the kiosk - in 2010 the total amount being £13.38. However, invoices covering the period from 1 February to 30 June 2011 have recently been received which show a total charge of £280.97 - this is comprised of an energy consumption charge of £6.51, administration charges of £227.48, plus climate charges and VAT.
RESOLVED – Members of Council agreed to write and advise N Power that they are not prepared to pay these prohibitive charges because no notification had been received from N Power of any increase or a change to the contract. Furthermore they do not wish to continue lighting the kiosk. It was decided to ask N Power to disconnect the electricity supply to the phone booth.
19. To Discuss Policy 13 of the LDF Core Strategy
Members of Council discussed the policy and expressed concerns that it appears to operate positive
discrimination by giving preferential treatment to one section of the community, (i.e. travellers) to
develop land for residential use in Countryside Protection Policy Area, as opposed to the majority of
residents who would probably have difficulty in obtaining permission for conventional development.
Council feels that everyone should be treated equally, rather than making one group a special case.
RESOLVED – It was agreed to write to Mayor Davies with these concerns and enquire whether the
details of the policy have been introduced by Government, or is each Local Council left to decide its
own strategy.
20. To Discuss Whether Or Not to Register With Information Commission’s Data Protection Act
The Data Protection Act 1998 regulates the holding and processing of personal data/information that
relates to living individuals, and organisations including Parish Councils who process personal data are
required to register with the Information Commissioner’s Office if they hold such information.
RESOLVED – Following discussion, Mr. Swainston proposed that the Parish Council registers with
the Information Commissioner’s Office. Mrs. Worthington seconded that proposal, and the motion was
carried.
21. To Decide Items For Publication In October Newsletter
It was agreed to submit the following items for publication:
a) Result of planning application to install play park
b) Donation to Royal British Legion for their Poppy Fund.
c) Report of consultation with DMBC to provide bollards/barrier on frontage to shops
d) A request for residents to trim back trees and hedges overhanging footways
e) To thank members of the Show Committee for staging the Auckley Show
f) To thank members of the Garden & Allotments and residents for maintaining flower tubs in village
22. To Discuss Link-Up With DMBC’s Web Site
DMBC is happy to put a link from their web site to all the Parish and Town Councils’ web sites.
RESOLVED – Council agreed to DMBC supplying a link from their web site to the Parish web site.
23.
Report of Meetings:
a) Airport Consultative Meeting – Mr. Swainston reported that complaints relating to training flights
have been received from Wroot and Bawtry residents. There are also issues with regard to freight.
The new Airport Manager is Mr. Stephen Gill.
b) Condition of
dyke at the entrance to the land which has collapsed, thus preventing anyone accessing the land from
the entrance. It was agreed to ask YLCA’s advice on who is responsible for the bridge.
c) PCJCC Meeting - Mrs. Worthington reported on the meeting.
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24. To Consider Planning Applications:
a) No. 11/02183/FUL –
Erection of detached bungalow on approx. 0.03ha of land (being resubmission
of application 10/02296/FUL granted on 25/11/10)
Council opposes the proposal to move the bungalow 2.4 metres north (i.e. further forward on the
site). Concerns had been expressed with the earlier plan which would have led to a reduction in the
sight line round the corner and, with the building moved forward, the sight line will be further
reduced, thereby increasing problems with this particular junction. There are often 3 vehicles parked
on the lawn of the adjacent property, and this in itself creates problems in getting a clear view round
the corner. In addition, the junction has always suffered from drivers cutting off the corner, and there
are concerns that the junction will be a traffic hazard when vision round the corner is reduced.
The visual amenity of the site will be affected as a result of the property being closer to the footpath,
and the remaining tree removed.
b)
No. 11/02002/FUL – Change of
use of shop/store (15 sq m) to hot food takeaway and erection of side extension
to form takeaway store (8.29m x 2.24m)
Amraj
Tandoori,
Council makes the following comments: Currently there is noise from the existing fans and this
should be dealt with prior to any extension, as concerns have been raised by neighbours. Adequate
measures should be taken to reduce any odours which might affect neighbours of nearby properties.
Adequate precautions need to be taken to ensure that fat associated with the cooking is not disposed
of down any drain, as problems have been experienced with a takeaway in another part of the village.
c)
No. 11/02065/FUL – Formation
of play area and installation of play equipment and associated works
This application
has been submitted by the Parish Council to install play equipment at
to replace wooden apparatus which became unsafe and had to be removed. The project’s overall aim is to create a park with opportunities to play in both natural and manmade play experiences.
25. To Report Planning Decisions Made By DMBC’s Planning Committee
Planning permission granted to the following applications:
a) No. 11/01875/EXT – Erection of detached house on approx. 0.03ha of land following demolition of
existing store and garage (being extension of time to plan app. 08/00761/FUL granted 17.11.2008)
Land to rear of
Little Manor House,
b) No. 11/01533/FUL – Erection of pitched roof porch extension to front, ground floor pitched roof
extension to side/rear and installation of 2 pitched roof dormer windows to rear in connection with
formation of
rooms in roof space of a semi-detached house
-
26. Signing of Cheques/Internet Banking
Cheque no. 002295 – Auckley Parish Centre (Hire of room for 2 meetings) £32.00
Cheque no. 002296 -
Cheque no. 002297 - Royal British Legion (Poppy Appeal donation) £100.00
BACS1 inv. 5269 - Arrow Publications (Publish Council items) £66.00
BACS2 65939887 - DMBC (Emptying dog waste bins) £313.20
BACS3 1173 - ‘Need A Hand’ (Remove and resite dog bin) £125.00
BACS4 1172 - ‘Need A Hand’ (Remove and replace 4 tiles, pavilion roof) £55.00
BACS5 1365503 - Veolia ES (UK) (Grounds maintenance) £322.90
BACS7 1366766 - Veolia ES (UK) (Grounds maintenance) £322.90
BACS8 39156417 - N Power (Electricity supply to pavilion) £55.00
BACS10 8553 - RJ Electrical (Provide Periodic Inspection Report) £72.00
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27. To Receive Correspondence
Rights of Way Draft Enforcement Policy – Council recommends that direction signs be installed on
all public footpaths – preferably with the number of the particular footpath displayed on the sign
28. To Discuss Staff Matters
Pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, Council by resolution
requested that members of the public and press leave the meeting during discussion of the above, due to
the confidential nature of the item to be discussed.
29. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 12th October 2011, commencing at 7.00 p.m.
at
the Auckley Parish Centre
Chairperson ………………………….