MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 8TH OCTOBER 2008 COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·        Present: -  Mrs. J. Worthington (Chairperson), Mr. I. Butterfield (Vice Chairperson),

·        Mrs. L. Allwood, Mr. S. Featherstone, Mr. G. Payne, Mr. I. Swainston, Mr. G. Warrender

·        Community Constable Brian Pyle

  

1.   Public Participation – No issues raised.

2.   To Receive Apologies – Received from Mr. P. Cockett.

3.   Declarations of Personal and Prejudicial Interest – None declared.

4.   To Approve Minutes of the Previous Meeting Held on 10th September 2008

      Item no. 10 to be amended to read that the £50 paid to the Royal British Legion was to purchase a

      poppy wreath (approx. cost £18) with the remainder as a top-up donation. 

      The minutes were then accepted and signed as a true record.

5.   Matters Arising from the Above Minutes

      a)   Dilapidated Building, Hayfield Lane – The owner’s agent has informed the Enforcement Officer

            that a company is interested in developing the site, and a planning application should be submitted

            shortly.  Enforcement has written to the owner to advise him of the continued interest in the

            building being removed, and his response is awaited.

b)      Public Footpath No. 7 – Council to ask Footpaths Officer for the path to be ‘Waymarked’ and

a stile to be provided.

c)       Sandhill Rise Modification Order – Footpaths Officer advises that the Order was advertised on

2 May.  Objections were received and the Order has been forwarded to the Planning Inspectorate.

            The Council, as applicant, will be contacted directly by the Planning Inspectorate re. decision.  

d)      Request for Pedestrian Crossing  - A statement has been received from the Mayor’s office and

            published in the October edition of  ‘The Arrow’ newsletter.

e)       Mosham Quarry – Highways Officer advises that the quarry has been put under caution and part

of the Highways Act 1980 used.  He cannot enforce any more until the water standing to the entrance has been resolved as this is contributing to the problem.  He adds that the quarry is monitored on a daily basis and, if the road becomes dangerous, arrangements are made for the road to be swept by DMBC staff and this is re-charged to the quarry.

f)        Unauthorised Trading, Main Street  - Members reported that the garden is untidy, still crammed with cars displaying ‘For Sale’ notices, and it would appear that cars are still being traded.

RESOLVED – Agreed to write and ask Enforcement Dept. whether a planning application has been submitted for this activity.

g)       Request for Provision of Fencing, Lamp and Signs at Spey Drive Area – Mrs. Schofield to be asked if she can assist with this matter.

h)       To Consider Providing a Replacement/Modified Gate at Entrance to Riverbank  - A reply awaited

from Gavin Holloway of Environment Agency regarding this matter.  Clerk to write again.

i)         Hurst Lane Verges – Mrs. Schofield reports that a site meeting was held with Andrea Law (Community First) and Jane Muddiman (Highways) to discuss the high verges.  The height of the verges was measured by Highways who later advised that no funds are available for the current financial year.   Mrs. Schofield has since met with Paul Hart to discuss this matter.

j)        Retention of Red BT Telephone Kiosk – There are 2 schemes being operated by BT:

      ‘Adopt A Kiosk’ scheme costing £1 to adopt the kiosk without the telephone apparatus

      ‘Sponsor a Kiosk’ scheme costing £500 per annum to retain the telephone.

BT advises that if Council wishes to re-locate the kiosk then independent advice will have to be taken to see if there is anything in the agreement that would prevent re-location.  In addition Council should check on the cost of disconnecting the power, making good the ground, making safe any exposed wires and obtaining the necessary local permission to move the kiosk. 

             RESOLVED – Following discussion it was agreed to adopt the kiosk in situ, rather than re-

             locating it.  BT to be asked to clarify what will be the overall cost of adopting the kiosk.

 

 

 

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5.  Matters Arising (continued)

     k)   Electrical Inspection of Pavilion – Cockin Electrical Ltd. is willing to carry out the inspection in

           August 2009, and the inspection has been booked.  Estimated cost £210.

l)   Football Teams Training on Pitch  - No further problems have been reported.

     m)  Application for Retention of Lake – Willow Farm – Following Council’s comments with regard to 

           the application, the Clerk has been contacted by the applicant and informed that independent

           consultants have been brought in to advise on subsidence and a comprehensive flood risk

           assessment compiled. The Old Mill Dyke, although now part of the lake is still able to function.

           No minerals have been moved off the site – any minerals excavated have been placed in secure

           pockets on the lake. 

           RESOLVED  - Agreed to write and ask Environment Agency whether they have taken Council’s

           comments into consideration when replying to DMBC regarding this application.

n)      Entrance to Public Footpath No. 2 – The Clerk to send a reminder to Footpaths Officer.

o)      Encroachment of Recreation Ground – Council’s solicitor is to contact resident’s solicitor.

p)      Request for Vehicle/Pedestrian Count – Members reported that a vehicle/pedestrian count has recently taken place near the B1396.

q)      Lack of Play Equipment, Hayfield Estate – The Clerk to ask Mrs. Schofield for an update.

r)       Untidy Land, Main Street – Pending.

s)       Lack of Street Sign, Hayfield Lane – Pending.

t)        Flooding, Hurst Lane – Pending.

6.  Community Police Report

     P.C. Pyle reported that crime figures for the past month were as follows:

     Two burglaries (Spey Drive and Ravenswood Drive), two thefts from cars (including a satellite

     navigation system), three thefts from dwellings.

     Members of Council reported the following issues to P.C. Pyle:

     Motorcyclists driving around the Spey Drive play area,

     Possible drug dealing

     HGV’s being driven over the limit on the B1396

     Council had earlier reported to Community First that young people were creating a nuisance on the

     Spey Drive play area.   The local Community Safety Warden has advised the Clerk that she will be

     monitoring the area with PCSO Bellamy.

7.  District Councillor’s Report

     Mrs. Schofield sent her apologies.

     Mrs. Woodcock has informed the Clerk that the new Neighbourhood Manager is Debbie John-Lewis

     who has made a suggestion that money from the flexible budget might be used to grub back the

     footways along Hurst Lane and Mosham Road.

     RESOLVED – It was decided to write to all three Ward Members to ask for their comments on the

     three suggestions put forward by the Parish Council which could possibly be funded from the

     flexible budget and, if these are not suitable, have they any alternative proposals.

8.  To Consider Quotation to Re-Locate Dog Waste Bin

     DMBC quotes the sum of £75.00 plus VAT to re-locate the least-used dog bin to a site nearer the river.

     RESOLVED – It was agreed to accept the quotation.

9.  To Consider Quotation to Clean Shower Heads

     Mr. Hargreaves of ‘Need a Hand’ writes to remind Council that in 2007 he carried out Biological

     Hazard Prevention Cleansing Work to the shower heads in the pavilion, and wonders whether Council

     wishes him to repeat the operation at a cost of £60.00, including the paperwork.

     RESOLVED – The Clerk to check with Environmental Health Dept. to see whether this is necessary 10 To Consider Quotation to Supply Christmas Trees

     Plevey’s quotes the price of £960.00 plus VAT to supply, deliver, install and eventually remove two

     20 foot high Norway Spruce.

     RESOLVED – Following discussion Mr. Featherstone proposed that Council accept the quotation.

     Mr. Warrender seconded the proposal, and the motion was carried.  It was agreed to make enquiries

     regarding the cost of  purchasing a megaphone or borrowing one from the Show Committee or other 

     organisation in order to use it during carol singing round the Christmas tree. 

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11.  To Consider Funding The Clerk to Attend Finance Training Day

       RESOLVED – Mr. Featherstone proposed that Council pay the £20 fee to allow the Clerk to attend,

       and this was agreed.

12.  To Receive Report of Meeting to Discuss Levelling of Entrance to Recreation Ground

       Mr. Featherstone met with members of the Auckley Show Committee who have concerns regarding

       the slope leading to the football field which is causing problems for stall holders and visitors driving

       vehicles onto the area.  The committee has promised to write to Council with their suggestions to

       take off the brow, dig back to the kerb edge and put hardcore in.  The committee also wonders

       whether Council might be prepared to install a dropped kerb and collapsible bollard leading into the

       field where the horse jumping takes place.  This item is to be discussed at the November meeting.

13.  To Discuss Funding Bid to Provide Play Equipment

       Mr. Hawley has applied to WREN for funding, the application will be considered by the Advisory

       Panel on 20 November and the WREN Board on 9 December 2008.   Council will be informed

       of WREN’s decision within 1 week of the board meeting.  This still leaves a shortfall of £23,000, and

       he enquires whether Council wishes to look for further grant funding or scale back the project to meet

       the finances available.

       RESOLVED – Members agreed that they wished Mr. Hawley to undertake other funding.  However,

       if this is not possible then he should be invited to attend the next meeting to discuss this matter.

14.  To Make a Resolution to Nominate Trustees for the Auckley Charity

       Pursuant to Section 1 (2) of the Public Admissions and Meetings Act 1960 it was resolved that the

       public and press leave the meeting during discussion of the above, due to the confidential nature of

       the item to be discussed.

       Council nominated Trustees to administer the Charity

15.  To Discuss Highway Matters

       a)  Dog Fouling – The Clerk to report to Community First that dog fouling is a problem on the

            footway at Main Street, and ask whether Community Safety Wardens could monitor.

       b)  Potholes, Hurst Lane – Holes reported at quarry entrance and on the rumble strip over the bridge.

       c)  Traffic Lightsurst Lane

  - It was reported that lights on Hayfield Lane at the entrance to the airport continue

            to remain on red for at least 2 minutes.   The Clerk is to contact DMBC Highways.

16.  To Discuss Recreation Matters

       a)   Rubbish on Path – It was reported that garden rubbish is being dumped on the path leading from

             Eastfield Lane to the copse.  It was agreed to mention this matter in the newsletter.

b)      Rubbish on Building Site – It was reported that a number of black plastic bags filled with rubbish have been left on the building site that formerly housed the RAF gym.  This matter to be reported to Community First.

17.  To Receive Report on Meetings

       a)   Airport Community Sub-Committee – The committee was informed that the Airport is now able

             to track aircraft which are too noisy or are not in the correct place.  Complaints have been

             received that aircraft over Armthorpe are turning too fast, and it was explained that some routes

             have been changed slightly which might account for this.  The committee was advised that

             anyone wishing to make a complaint must write in to the Airport.

             The Airport Master Plan Draft Document is going out for consultation for a 12 week period. 

             and consultations will be held at various locations in the Borough.

             The car park at Blaxton Village Hall has been funded from the Airport’s Community Fund.

17.   Report on Meetings (continued)

b)      Seminar on Councillor’s Skills – Mrs. Worthington reported that one of the speakers was

      David Morton from LCA who gave a very interesting and enlightening talk on Declarations of

      Interest.

        c)   Parish Councils’ Joint Consultative Committee – Mrs. Allwood agreed to attend if Mrs. Hunter  

              is unable to be present.

 

 

 

 

 

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18.  To Consider Planning Application

       No. 08/02768/FUL – Internal/external alterations and extensions in connection with conversion of

       existing hangar to provide engineering workshop, spray paint shop and design studio (being

       resubmission of previous application granted under ref: 08/01519/FUL on 10.09.08)

       Hangar 2, Finningley Airport, Hayfield Lane, Auckley

       Council had no objections to make in respect of this application.

19.  To Report DMBC’s Planning Decision

       The following planning application has been granted planning permission:

       No. 08/02189/FULFT – Erection of ground floor pitched roof link extension at rear of detached

       bungalow, erection of pitched roof over existing garage, and formation of rooms in new roofspace

       including installation of 2 dormer windows

       39 Main Street, Auckley

20.  To Sign Cheques

       Cheque no. 001926 – HM Customs & Excise (Employees’ Tax, Nat. Insurance)                £227.58

       Cheque no. 001927 -  Auckley Parish Centre (Hire of hall for October meeting)               £24.00

       Cheque no. 001928 -  ‘Need a Hand’ (Tidying & trimming Memorial Garden)                    £125.00

       Cheque no. 001930 -  Arrow Publications (Items printed in newsletter)                                 £95.00

       Cheque no. 001931 -  Veolia ES (UK)  (Grounds maintenance)                                            £74.57

       Cheque no. 001932 -  E.Y. & N.L. SLCC (Fund Clerk to attend training day)                      £20.00         

21.  To Receive Correspondence

       a)  Application from CPRE for a donation towards their campaign to extend the green belt to the

            east of Doncaster.  This matter is to be discussed at the November meeting.

b) Consultation – The Making and Enforcement of Byelaws – to be discussed at November meeting.

22.  To Confirm Date and Time of Next Meeting

       To be held on Wednesday, 12th November 2008, commencing at 7.00 p.m. in the Auckley Parish

       Centre.

         

 

 

 

 

 

 

 

 

 

 

 

                                                                                           Chairperson ……………………………..