MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
9TH NOVEMBER 2011, COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. S. Featherstone (Vice Chairman), Mr. G. Payne,
· Mrs. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender
· District Councillor Mrs. P. Schofield
· Mr. S. Laws and two colleagues from Hanson Aggregates Quarry
· Two members of the public
1. Report from Manager of Hanson Aggregates
Unit Manager, Mr. Laws,
and his colleagues outlined proposals to improve the site which include
providing new machinery and siting it further back from the road which will
reduce noise levels. A new office block
will be built and consideration will be given to employing a wheel wash to
reduce the amount of sand deposited on
A member of Council
pointed out that deposits of sand continue to be a problem on
2. Public Participation – Members of the public raised the following matters:
a) Mosham Footway – Encroaching vegetation has narrowed the path width and needs grubbing back.
b) Leaves on Footway – Leaves from a large ash tree are falling in profusion on the footway opposite
the
pedestrians. This matter to be reported to the Area Officer.
c) Car Parked To Rear of Church Close Bungalows – It was reported that the car has not been seen at this location for some time. A resident enquired whether a collapsible bollard could be provided at the entrance to the gardens to prevent any further problems. The Area Officer to be contacted.
3. To Receive Apologies - Received and accepted from: Mr. I. Butterfield, Mr. J. Fletcher, Mrs. S. Platts.
4. Declarations of Personal and Prejudicial Interests
Mrs. Staniforth declared a personal interest in Item No. 27 (Review of Clerk’s Salary)
Mrs. Caygill (Clerk), declared a personal interest in Item No. 23 (Planning application to build garage at
Mrs. Caygill declared a prejudicial interest in Item No. 27 (Review of Clerk’s salary) and left the room
whilst this item was being discussed.
5. To Approve Minutes of the Previous Meeting Held on 12 October 2011
The minutes were approved and signed as a true record.
6. Community Police Report
Sergeant S. Price writes to advise that he has been transferred from the airport to Rossington Police Station. Regarding use of speed gun - recent organisational changes will allow more staff to conduct speeding operations on a regular basis than is currently possible. The Special Constabulary are also being giving training to operate the speed gun provided by the community. Figures for Speed Gun Operations are as follows: Caution letters issued - 110. Fixed Penalty Tickets issued – 11. Arrests - 1
Members of Council reported that
being double-parked. Mrs. Woodcock has been made aware of this problem, and Area Manager,
Mr. Thomas will be sending a member of his staff out next week to discuss the situation with the school.
RESOLVED – It was agreed to contact Parking and Enforcement Manager, Mr. Bidmead and ask him to
deploy his team to monitor parking at
7. District Councillor’s Report
Mrs. P. Schofield reported on the following:
a) New Chief Executive – Mrs. J. Millar has been appointed.
b)
c) Mosham Quarry – Mrs. Schofield has spoken with the quarry owner regarding the current state of the site and been advised that arrangements have been made for a team to clear up the site
Page 2
7. District Councillor’s Report (continued)
d) Data Protection – Mrs. Schofield has attended a Data Protection seminar when advice was given that organisations such as Parish Councils should be signed up for data protection. Mrs. Schofield was informed that Auckley Council is registered with the Commissioners.
8. Matters Arising From Previous Meeting Held on 12 October 2011
a) Supermarket Extension – The Planning Officer to be informed that the area to the rear of the building
has not been improved as per the plan, i.e. a narrow tarmac path, soil either side and bollards.
b)
Dumped Rubbish,
Authority’s land. He has noted that the waste is not significant, and wonders whether the Parish
Handyman would be able to spread the material around. The Clerk will speak to the Handyman.
c)
Conifer Trees at
d) Damaged Wall, Hayfield Lane Adult Learning Centre – The Area Officer has been advised that the
coping stones have not been replaced, due them being repeatedly vandalised. The Head of the Centre
will contact the repairs section to determine what is the most practical solution to the problem.
e)
Litter at
litter picking, so any material will be collected at that time. However, if there is significant litter
reported an order can be raised for the crew to attend between scheduled visits.
f)
Barrier at Entrance to
g) Signs on Footpath No. 7 – Mrs. Schofield was reminded of this matter.
h) Renovation of Football Pitch – Veolia Grounds Manager advises that the fertilizer to be used is safe
for humans and animals. It is a granular fertilizer which they will apply at the beginning of the week
to give it time to disperse before the weekend football.
i) Mosham Quarry – In response to Council’s query on what operations are permitted on site, the Planning Investigation Officer has sent a copy of the Inspector Decision for the site and this covers
most uses from storage and distribution of hardcore rubble/minerals to car repairs, etc.
j)
k) Provision of Bollards for Frontage of Shops – The bollards have been delivered. Mrs. Worthington is
to contact the Highways Officer regarding the installation of the bollards.
l)
Christmas Trees – One tree has been ordered from Plevey’s to be sited at
advises that the existing tree on the village green is less robust than the Norway pine supplied by Plevey’s and will probably only take 54 bulbs as opposed to the 80 bulbs normally festooned on the larger tree. The cable leading to the tree may need to be extended.
m)
Dirty Bus Shelter,
n)
Mr. Swainston has asked a contractor to supply a quotation to repair the bridge.
o)
Advertisement Boards at A638/
9. To Approve Quarterly Internal Audit and Budget Statement
The quarterly internal audit has been checked by the designated Councillor and signed as correct.
Council approved the audit and budget statement. Current bank balance is £54,545.18.
10. To Report Progress With Regard to Play Equipment
The draft Funding Agreement has been perused and sent back to DMBC, together with a copy of SMP’s
insurance details. Mr. Thomas reports that Legal now have all the information they require so will
finalise the Agreement and send it direct for signing by Councillors. Once this is done he will sort out
the money transfer. The Clerk to ask SMP what is their timescale.
11. To Report Progress With Regard to Bus Shelter
Council’s solicitor advises the completion of the land transfer took place on 28 October and he is now in
the process of registering the land with the Land Registry and will provide Council with the title
information as soon as this is to hand.
Mr. Gaffney reports he is hoping to commence work on the bus shelter on 21 November, weather
permitting. Estimated time for completing the shelter will be 2 weeks, again subject to weather
conditions, as this might affect the drying time. SYPTE is to supply a temporary bus stop.
Page 3
12. To Discuss N Power’s Admin Charges for Light in BT Phone Kiosk
The Clerk reported that, further to the increased charge of £280.97 for period 1 February to 30 June 2011
two more invoices totalling £174.24 have been received for the period 1 July to 30 September. Following
a number of telephone calls and emails, the Senior Complaints Advisor has emailed Council to advise
that N Power is currently negotiating a gesture of goodwill to be applied to the account once the admin.
charges are in place. Northern Power Grid quotes the price of £430.25 to disconnect the supply.
RESOLVED – It was agreed to await N Power’s reply before making a decision on this matter.
13. To Discuss N Power’s Admin. Charges for Christmas Tree Lights at Village Green
The Senior Complaints Advisor informs that they are currently processing a change to the admin. charge
on the account for Christmas lights at the village green. The admin. charge will change to an annual
payment of £18.00. A re-bill of the account will be supplied once the admin. charges are in place.
RESOLVED – Council to await N Power’s reply.
14. To Decide Items for Newsletter – The following items to feature in the Council’s newsletter page:
‘Carols round The Tree’
Improvements to Hanson’s Quarry
Application to make Eagle and Child a listed building
An update on progress of bus shelter
Irresponsible parking outside Auckley school and shops
15. To Discuss Application To Make Eagle and Child a Listed Building
Members of the public to be asked in the December newsletter for any photographs and memorabilia
relating to the Eagle and Child which could be used as part of the application.
16. To Discuss Issues
Relating to 106 Agreements for Developments at
Council has concerns
that some Sect. 106 funds allocated by Annington Homes for recreation projects
at
3 Ward Councillors and 2 representatives from each of the Councils in the Finningley Ward.
RESOLVED – It was agreed that Mrs.
17. To Discuss Highway Matters
Removal of Hedges, Bell Butts Lane – It was reported that hedges have been removed from the parcel of land where garages originally stood on Bell Butts Lane and been replaced with fencing, with the public footpath sign being enclosed within the fencing. There are currently 2 vehicles and a large skip on site.
RESOLVED - Agreed to inform Planning Dept. that some ancient hedgerows exist on Bell Butts Lane, and enquire whether the demolished hedges were part of these ancient hedgerows.
18. To Discuss Recreation Matters
Pavilion – It was reported that bags of rubbish have been stored in the pavilion and the water heater switch has been left on. The Clerk will remind Handyman to turn the heater switch off. Rubbish left inside was due to the outside litter bin being too full on that particular week.
Footballers Driving to Car Park – It was reported that on the morning of Sunday, 6 November it was noticed that footballers arriving for the match in several vehicles were driving at more than normal speed through the Ravenswood Estate. The Clerk to ask the Football Manager to have a word with teams.
19. To Discuss Clerk’s Membership of SLCC
Mr. Featherstone proposed that Council fund the Clerk’s membership of the SLCC at a cost of £116.00
Mr. Payne seconded the proposal, and the motion was carried.
20. To Consider NHS
Consultation on Proposals to Change Some Services at The Mexborough Montague and
21. Letter Received From HMP Hatfield
A member of the Outwork Department of Hatfield Open Prison is writing to Parish Councils and other organisations looking for potential employers who might be able to offer any volunteer or paid placement work to prisoners prior to their release. The prisoners are able to undertake various duties which include: litter picking, basic DIY, painting buildings and fences, gardening, tidying graveyards, etc.
RESOLVED – It was agreed to write and make enquiries as to what
supervision is given, whether tools are supplied, etc.
Page 4
22. To Receive Reports on Meetings:
a) PCJCC Meeting – Mrs. Worthington reported that a number of issues were discussed, these included
election charges, the Localism Bill and the following:
Dog fouling - DMBC Officer, Mark Benton, advised that Parish Councils are now able to receive
training in order to deal with owners who allow their dogs to foul.
Policy 13 – A large number of objections to the Policy have been received.
Quality Councils – DMBC will contact all Councils regarding the benefits of Quality Councils.
b) ‘What Councillors Need to Know’ Seminar – Mrs. Staniforth reported the seminar was generally
good but the administration information was more appropriate for Clerks. 14 members attended.
c)
be undertaken to discuss the plans.
d) YLCA Branch Meeting – Mrs. Worthington and Mrs. Staniforth attended the meeting held at Branton. Travellers’ sites were discussed, and it was also reported that Rotherham Council is now billing local Councils for services that were once provided free.
23. To Make
Comments on Planning Application
No. 11/02972/FULFT – Erection of
detached garage to side of detached bungalow and erection of 1.8m
high side/rear boundary wall
Council’s comments were that the 1.8 metre high wall would restrict sight lines and be a hazard for the
neighbour at Myrtle Grove and pedestrians. Garage would be out of proportion with existing dwelling.
24. To Report Decisions of DMBC Planning Committee - Planning permission granted to following:
a) No. 11/02622/FUL – Erection of pitched roof conservatory to rear of detached house
b) No. 11/92651/FULFT – Erection of ground floor extension to side to encompass existing detached
garage including new pitched roof
overall -
b) No. 11/02734/FUL – Erection of two storey pitched roof extension to rear of semi-detached house,
Following demolition of existing garage
(resubmission of application)
25. To Sign Cheques and Authorise Banking Transactions
BACS 21 inv. 1477554 – Bridge Sanderson Munro (Legal expenses re. bus shelter) £1,377.00
BACS 22 Nov meeting - Auckley Parish Centre (Hire for meeting) £24.00
BACS 23 inv. 1372011 - Veolia ES (Grounds maintenance Sept.) £163.20
BACS 24 inv. 65942883 DMBC (Emptying dog bins) £313.20
BACS 25 WRZ277100 Staples Direct (Supply stationery and cartridges) £72.64
BACS 27 Membership SLCC (Membership of Clerk) £116.00
BACS 28 inv. 1374458 Veolia ES (Grounds maintenance October) £322.90
BACS 29 inv. 082676 Broxap (Supply 2 x bollards) £348.00
26. To Receive Correspondence
Notice of Public Rights of Way Forum 24 November. NALC Legal Topic “Data Protection”
27. To Review Clerk’s Salary
Pursuant to Section 1 (2) of the Public
Bodies (Admission to Meetings) Act 1960, Council by resolution
requested that members of the public and
press leave the meeting during discussion of the above, due to
the confidential nature of the item to be
discussed.
The Clerk’s salary was reviewed.
28. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 14th December 2011, commencing at 7.00 p.m.
at the Auckley Parish Centre
Chairperson ……………………..