MINUTES OF THE ANNUAL MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 14TH MAY 2008 COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·        Present: -  Mr. P. Cockett, Mr. S. Featherstone, Mr. G. Payne, Mr. I. Swainston,

·        Mr. G. Warrender, Mrs. J. Worthington.

·        District Councillor Mrs. P. Schofield

·        Community Police Constable Brian Pyle and Colleague    

1    Election of Chairperson – Mr. Featherstone proposed that Mrs. Worthington serve as Chairperson,

      the proposal was seconded by Mr. Payne and agreed. Mrs. Worthington was duly elected to the post

2.   Election of Vice Chairperson – Mr. Swainston proposed that Mr. Butterfield serve as Vice

      Chairperson, the proposal was seconded by Mr. Warrender and agreed.  Mr. Butterfield was duly

      elected to the post.

3.   Public Participation – None.

4.   To Receive Apologies – Received and accepted from Mr. I. Butterfield.

5.   Declarations of Personal and Prejudicial Interest – Mr. Payne declared a personal interest in

      Item no. 12 (Application from Taekwondo Club for financial assistance).

6.   To Approve Minutes of the Previous Parish Council Meeting Held on 9th April 2008

      The minutes were approved and signed as a true record.

7.   To Make Appointments to Committees

      a)   Airport Community Sub-Committee                              Mr. I. Swainston

      b)  Parish Councils’ Joint Consultative Committee   Mrs. L. Hunter

      c)  Parish Centre Committee                                               Mr. P. Cockett, Mrs. M. Caygill

      Nominations to Outside Bodies

      Chairman, Vice Chairman, Representatives on Executive Council, YLCA South Yorkshire Branch

      No nomination.

8.   Matters Arising from the Previous Meeting

      a)  Smartwater Kits – 11 kits received and delivered.

      b)  HGV’s on B1396 – DMBC Highways Officer has replied to Mrs. Woodcock advising that there is

           no cause for concern over volume or use by HGV’s.  During a 12 hour count of the B1396 there

           were 8,000 vehicles including approx. 800 HGV’s.  In comparison over the same 12 hour period

           the A638 had 34,759 vehicles of which 1,088 were HGV’s.

           RESOLVED – Council to reply that it is unfair to compare two entirely different roads.

      c)  Request for Crossing on B1396 – Mayor Winter advises that he has investigated the existing safety

           record and according to information supplied by the Police this does not give cause for concern

           with regard to pedestrians, and Lidgett Crossroads continues to enjoy a good safety record.  While

           he fully understands Council’s concerns regarding the safety of children travelling to school, any

           diversion of effort to Lidgett Crossroads could only be at the expense of other areas where casualty

           numbers indicate a problem in need of remedy.

           RESOLVED  -  Agreed to write and express Council’s concerns that the B1396 is being compared

           with the A638 which is a major trunk road with a wide carriageway and frequent crossing points.

c)      Derelict Building, Hayfield Lane – No response received from the owner of the property.

RESOLVED  -  It was agreed to write to the Planning Enforcement Dept. re. this matter.

d)      Hanson Quarry – In response to Council’s request for a meeting to be arranged with the quarry,

Community First Officer advises that they are not prepared to arrange a meeting, in view of the fact that no complaints have been received from the public, and Highways have no concerns.

RESOLVED – It was agreed to write to the Highways Enforcement Officer regarding this matter.

e)      Lack of Play Equipment at the Hayfield Estate – Mrs. Woodcock reports that Sue Borrington has  been contacted regarding this issue and she will speak to Peel and see whether it would be possible to site a children’s play area on part of the Hayfield sports field.

f)        Planning Inspectorate Hearing Re. Proposed Diverson of Footpath – The Planning Inspectorate confirms that the hearing will take place on 27th August 2008.  Council will receive statements from all consultees around the 24th June, and will be required to send its statement of case before the 22nd July.

 

 

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8.  Matters Arising from the Previous Meeting

g)      Senior Citizens’ Outing – The Clerk reported that 38 replies have been received, and the closing date is 1st June.

RESOLVED – Council agreed that if any seats are available a fee of £5 will be charged for any non-resident wishing to join the outing.

h)      Blocked Public Footpath No. 7  - Mr. Warrender reported that the existing footpath has been obliterated due to the farmer growing crops over the route of the path.

RESOLVED – It was agreed to report the blocked footpath to the Public Rights of Way Officer.

      i)   Spey Drive Play Area – Request for Fencing, Lamp and Dog Signs  - No reply from DMBC. 

            RESOLVED – It was agreed to write again to Community First.

j)        Damaged Footpath Sign, Hurst Lane – A reminder to be sent to Community First.

k)      Airport Signs – A reminder to be sent to Community First.

l)        Parking Outside Auckley Fish Shop – Pending.

m)    Potholes – Pending.

9.    Community Police Report

       P.C. Pyle reported that 13 incidents had occurred in the previous month including:

       Two incidents of damage, one vehicle attacked with paint pellets, a bus shelter damaged (offender

       arrested), and three minor assaults.

       P.C. Pyle has spoken with youths creating a nuisance at Dart Grove, and has received no further

       complaints re. this issue.   A member of Council reported that after a period of quiet the young

       people had returned the previous evening.   The area will be monitored. 

       Motorcyclists using quarry land off Hurst Lane have been asked to leave and are now at Blaxton.   

       Council was informed that some criminals have scanners which can detect Sat Navs and other

       electronic equipment left inside vehicles, and the public should be made aware of this. 

       An application from the Police for funding towards the purchase of a Speedgun was received too

       late for the agenda and will therefore be discussed at the June meeting.   

       P.C. Pyle was asked to monitor the area around the Nisa Store and Community Centre where young

       people are creating a nuisance.

10.  District Councillor’s Report 

 District Councillor Mrs. Schofield reported on changes within the Local Authority since the recent

 elections, and the findings of the Audit Report. 

 New parking regulations have now come into force which will mean heavier penalties for motorists

 parking on double yellow lines or blocking driveways.

11. To Approve Accounts for Financial Year 2007/2008 and Quarterly Internal Audit

       The Clerk reported total cash in the bank and on Treasury Reserve on 31 March 2008 was £48,519.94

       Income for year was           £27,435.65

       Expenditure for year was £36,907.49

       Council accepted the accounts and Sections 1 and 2 of the Annual Return for year ending 31 March

       2008 were signed by the Chairperson and Clerk.

       The quarterly internal audit has been checked by the two delegated Members of Council and found

       to be correct.  The quarterly internal audit was approved and accepted by the Council.

12.  To Consider Taekwondo Club’s Application For Funding

       Two Auckley teenagers who are members of the Taekwondo Club are to visit Korea to take part in

       competitions, and Council is asked whether it would consider making a donation towards the cost of

       the visit.

       RESOLVED – Following discussion, Mr. Featherstone proposed that a donation of £100 be granted,

       This proposal was seconded by Mr. Payne, and the motion was carried. (Donation under Sect. 137).

13. To Consider a Quotation to Level and Seed Derelict Land at Main Street

      A local farmer was invited to submit a quotation to rotovate and seed the land.  He can trim the

      vegetation for the sum of £60-£70, but is unwilling to dig into the soil, as the land was formerly

      used as a dumping site and there may be unknown debris which could damage his machinery.

      RESOLVED  - It was agreed to invite DMBC and Veolia to submit quotations to carry out the work.

        

 

  

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14.  To Discuss Encroachment of Recreation Ground

       Council’s solicitor advises there may well be a planning issue with regard to the use of the land, but

       that would be a matter for the resident.  It would be stretching the interpretation of “recreational

       area” to argue that use as part of a garden would be consistent with the covenant, so there is certainly

       a problem and there may be difficulties if anyone sought to enforce the covenant.

       RESOLVED – The Clerk to write and ask the solicitor to confirm there is no conflict under the

       terms of the agreement if Council wishes to take steps to licence the land.

15.  To Discuss Funding Application to Provide Play Equipment

       Mr. Hawley has met with Kerney Cuffy of DMBC’s Neighbourhood Team who has been very

       helpful and advised him to apply to WREN and BIFFA for funding.

       Neighbourhood Manager, Sue Borrington, is to seek formal allocation of the 106 funding to the

       Parish Council.  This will entail final agreement by elected members based on information provided

       by the Parish Council, ratification by a Director, and finally the drawing up of a contract between

       DMBC and the Parish Council.

16.  To Discuss River Torne Project

       Gavin Holloway of Environment Agency advises that disposal to the local farmer may prevent this

       project from being undertaken at a future date.  It is therefore the Agency’s intention to retain

       ownership of the land and formalize their arrangements with the farmer.

       Council was informed that Cantley with Branton Council has accepted the decision and do not wish

       to pursue this matter any further.

       RESOLVED – Following discussion, it was agreed to accept the Agency’s decision.  The Clerk to

       write and ask Mr. Holloway whether he has contacted the adjacent landowner re. the fence which is

       blocking access to the riverbank.

17.  To Consider Airspace Change Proposal for Airport

       Members studied the proposal to increase the airspace around the airport.  Noted.      

18.  To Decide Items of Interest for the June Publication of the ‘Arrow’

       It was agreed to submit the following items:

a)      Section 106 funds allocated towards provision of play equipment at Riverside Park

b)      Council extends grateful thanks to P.C. Pyle and colleagues for attending meetings and looking into matters of concern raised by Council.

c)      Riverside Park – A request for dog owners to keep their pets on leads when entering the park and

a reminder that three dog bins are provided.    Owners will be prosecuted if they allow dogs to foul the recreation ground.

19.  To Discuss Highway Matters

a)      Potholes, Hurst Lane – To be reported to Community First

b)      Soakaway opposite The Little Manor House – The soakaway needs clearing – water ponds after heavy rain.  DMBC to be asked to inspect.

c)      Name for Housing Estate – The new housing estate on Hayfield Lane adjacent to the Peel Sports Hall has no street sign and this is creating difficulties for postal and emergency services.

d)      Roadworks at Hurst/Hayfield Lane Crossroads – The Clerk to ask Community First what works

are proposed and how long the disruption last will last.

20.  To Discuss Recreation Matters

       a)   Molecatcher Services  - The pest controller has written to confirm that the gas pellets he intends

             to use are harmless to humans.

             RESOLVED – Agreed to ask pest controller to proceed.

b)      Date of Carol Singing – Council was informed that the Christmas Market will be held on the

9th of December, and it was therefore agreed to hold the carol singing on the same evening.

       c)   Goal Posts – Veolia to be asked to remove and store goal posts and strim around bollards, etc.

21.  Report of Meetings:

       a)   Charity Trustees’ Meeting – It was reported that the first meeting of the Charity Trustees has

             been held.   A Chairman, Vice Chairman and Treasurer have been appointed and procedures

             agreed for the conduct of meetings.  The Solicitor and Land Agent to be contacted regarding

             possible disposal of land.

 

 

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21.  Report of Meetings (continued)

b)      Hayfield Lane Recreation Project Meeting Held 13 May  - It was reported that some progress has

been made – CIC set up and draft plans.  The committee is to consider contacting the Sports 

Council regarding the Centre.  Peel is to provide some funding for the scheme.

The committee will have to engage with the community regarding the plans, and a public meeting

has been suggested.  This is just the start of the project, but things are moving on.

22.  To Consider Planning Applications:

       a)  No. 08/01220/FUL – Erection of four detached dwellings with garages, 1.8m high boundary walls

            alterations to door/window to 16 Main Street and formation of vehicular access to 18A Main St.,

            all on approx. 0.45 ha of land (Being app. no. 07/03680/FUL, refused on 07/02/08)

            14, 16 and 18A Main Street, Auckley

            Council was opposed to the application for the following reasons:

            Infill development, restricted vision when accessing and egressing the site, additional traffic

            generated, detrimental to services and resources.

            Council had no objections to make on the following planning applications:

b)      No. 08/01278/FUL – Erection of sports pavilion (32m x 11m overall)

      Hill House School, Sixth Avenue, Auckley    

c)       No. 08/01271/FULFT – Erection of two storey pitched roof extension to side/rear and first floor

extension above existing garage to front/side of semi-detached house  -  2 Rushley Close Auckley

       d) No. 08/01254/TPO – Consent to crown clean and crown lift to 5.5 metres one Oak Tree (Being

            subject to Tree Preservation Order No. 16 Auckley 1971)   -  Magnolia, Ellers Lane, Auckley   

       e)  No. 08/01320/FUL – Erection of detached pitched roof double garage to the front of detached

      dwelling   -  45 School Lane, Auckley

23.  Planning Decision Made by DMBC’s Planning Committee

       No. 08/00898/FULFT – Erection of attached pitched roof garage/extension to side of semi-detached

       house (to replace existing garage)   1 Briar Close, Auckley     Planning permission granted.

24.  To Sign Cheques

       Cheque no. 001883 – Mr. H. Baker (Handyman’s net wages for 35 hours)                            £168.00

       Cheque no. 001884 – Auckley Parish Centre (Hire of hall for meeting)                                     £24.00

       Cheque no. 001885 -  YRCC (Annual membership)                                                                £35.00

       Cheque no. 001886 -  Arrow Publications (Parish Council items in newsletter)                         £55.00

       Cheque no. 001887 -  Need A Hand Ltd. (Collection of waste, hire skip, remove bush)         £525.00

       Cheque no. 001888 -  Beacon Signs (Supply and install sign)                                                   £17.63

       Cheque no. 001889 -  SLCC (Supply Local Council Administration Book)                              £52.00

       Cheque no. 001890 -  Yorkshire Water (Allotments water rates)                                             £20.86

       Cheque no. 001891 -  Veolia ES (Grounds maintenance at Riverside Park)                            £149.13

       Cheque no. 001892 -  Chun Ma Taekwondo Schools (Donation)                                          £100.00

       An invoice has been received from N Power in the sum of £210 68 for administration charges

       Regarding electricity used for Christmas lights in December 2005 and 2006.  YLCA’s ‘White Rose

       Update’ features an article regarding a large number of Parish Councils who have been charged

       exhorbitant administration costs.  YLCA has met with N Power and the company has agreed to re-

       issue accounts unpaid or part unpaid with an adjustment credit applied to the administration charges. 

       RESOLVED – It was agreed to send a copy of this article to N Power and wait and see.

25.  To Receive Correspondence

       a)  Rights of Way Improvement Plan for Doncaster

       b)  NHS Consultation – Development of Additional GP-Led Health Centre in Doncaster

       c)  DMBC’s Consultation – List of information required for full planning applications (validation

            checklist)  Council had no comments to make.

26.  To Confirm Time and Date of Next Meeting

       It was agreed to hold the next meeting on Wednesday, 11th June 2008, commencing at 7.00 p.m.

       at the Auckley Parish Centre.

 

 

 

                                                                                                   Chairperson ……………………………