MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 9TH MARCH 2011, COMMENCING AT 7.30 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·        Present: -  Mrs. J. Worthington (Chairperson), Mr. S. Featherstone (Vice Chairman) Mr. J. Fletcher,

·        Mr. G. Payne, Mrs. S. Platts, Mrs.J. Staniforth, Mr. I. Swainston, Mr. G. Warrender,

·        District Councillor Mrs. P. Schofield

·        District Councillor Mrs. Y. Woodcock

·        One member of the public

1.   To Receive Apologies – Received and accepted from Mr. I. Butterfield.

2.   Declarations of Personal and Prejudicial Interests – None declared

3.   To Approve Minutes of the Previous Meeting Held on 9th February 2011.

      The minutes were accepted and signed as a true record.     

4.   Matters Arising From the Above Minutes

      a)   Parking Problems – An unsigned letter has been received from a resident who complains of problems

            associated with vehicles parked near the Auckley School and in front of the Ellers Lane shops.  The

            letter has been sent to the Neighbourhood Manager for attention.

b)      Poster Competition  - Mr. Fletcher and Mr. Warrender have judged posters drawn/painted by children from both Auckley and Hayfield Lane Primary Schools in order to raise awareness of problems associated with dog fouling.  The two judges will attend Auckley School’s assembly on 18 March to present prizes to the winners of the competition.

c)      Sign for Public Footpath No. 7 – DMBC’s Footpaths Officer advises that the sign is to be put up. 

One reason for its delay is due to the need to obtain permission from Peel, as landowners of the Airport access road, to erect the sign on their land. 

d)      Council Web Site – The Web Master is liaising with The Positive Internet Company, the hosting

company for the web site, in order to create a ‘Feedback’ Page.

e)      Hole on Verge Alongside School Lane/Main Street Path – The hole has been filled in.  Complete.

f)        Hayfield Amenity Centre – DMBC’s Enforcement Officer reports there have been a number of factors responsible for the delays encountered in these matters – these are due to the nature of the relevant conditions which do not readily lend themselves to the practical enforcement of such.  However, the premises/fishing lakes are under new management and the current proprietor has given assurances that he will comply with DMBC’s requirements.  Subsequent observations have not revealed any breaches of the conditions concerned, and the previously mentioned breach of planning control would appear to have been remedied. In these circumstances, the Directorate can take no further action.

g)      Electricity Charges for Festive Lighting - N Power’s Hull office informs Council that for some reason the electricity supplier did not realise there was a metered supply at this location, although they had been informed when it was installed and readings for an unmetered supply had been sent.  Later, after meter readings showed there had only been minimal use of electricity, N Power agreed to reduce the

      standing charge per quarter from £48.54 to £31.03, and electricity from 22.05 pence to 10.98 pence

      per unit.  The Clerk agreed to this in principle, and new invoices have since been received. 

      RESOLVED – Following discussion Mr. Payne proposed that Council pay the £70.00 for electricity

            used, plus VAT on that amount, and ask N Power to provide Council with the contract for 2006 to

            2011 to clarify the situation.  Mr. Featherstone seconded the proposal, and the motion was carried.

h)      Electricity Supply for Christmas Trees – Mr. Warrender informed Council that to construct a duct from the electricity source to the tree would cost £60.  This was agreed.

i)        Potholes, Common Lane – The holes have now been repaired.

j)        Mosham Quarry – Highways Officer is to contact the quarry re. sand and soil being discharged onto the highway.  It was reported that in recent days the highway has looked reasonably clean.

   

 

 

 

 

 

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4.  Matters Arising (continued)

     k) New Bus Shelter, Main Street – The contractor engaged to build the shelter attended the meeting and

           advised Council that the construction will run across 2 weeks because time will be needed for the

           concrete base with steel to set, and once the walls have been built the concrete roof with a maximum

           drop of 20 mm will be constructed.

           RESOLVED It was agreed to write and ask the landowner whether he wishes to use Council’s

           solicitor in order to transfer the land, and advise him that Council will meet his legal fees.  A meeting

           to be arranged between the landowner and the contractor to discuss the project.

           SYPTE confirms that the new shelter will be included in their cleaning schedule. 

l)        Verge in Front of Ellers Lane Shops – Neighbourhood Services Officer has met on site with

     Highways and a decision has been made to tarmac the small area in front of the Chinese Takeaway,

     due to health and safety issues.  Highways does not believe that bollards would be a practical solution

     on the verge in front of the Spar Store.  The owner of the Spar confirms that the vehicle responsible

     for the track marks is the early morning newspaper delivery van, but in the next few weeks a new

     storage container will be sited to the rear so no deliveries will need to access the front. 

           Neighbourhood Services will monitor the situation.

    m)   Cambrian Homes Development – N.S. Officer has inspected the area around the site and will work

      with staff to minimise the waste being brought out onto the highway.  However, there is work being

      carried out on the footpaths so this might impact on when the area can be safely cleansed.

n)      Extension of Garden at Spitfire Way  - Council has contacted Neighbourhood Services regarding a

      a property at Spitfire Way where the garden has been extended to the rear.  N.S. Officer has received

           confirmation from Peel that the resident has purchased the land from them, therefore no encroachment

           exists.

     o)   Dilapidated Building, Hayfield Lane – Pending.

p)      Aggregates Quarry Near Hurst Plantation – Pending.

q)      Request for Footway From Sycamore Drive to Hurst Lane – Pending.

5.   Community Police Report

      No Officer was able to attend, but the Clerk has been informed by residents that Police/PCSO’s had recently been seen patrolling the village and had dispersed groups of young people who were throwing eggs at windows and generally behaving in an anti-social manner.  WPC Julie Gibbon confirmed that her team would monitor the area during the school half term holiday.

6.   Report From District Councillors

      Mrs. Woodcock – Reported that the skip provided earlier that day at the Nisa car park had been a success

      Mrs. Schofield – Reported the following:

      Mayoral System – A petition has been organised for a referendum to decide whether the Mayoral system

      continues or not, however the earliest this can be held is 2012.

      Neighbourhood Teams – These are under review.

      Flexible Budget – Has provided funds for schoolchildren to visit Austerfield Field Centre during half

      term and also for tree planting at Cantley Park.  

7.   To Decide Council’s Response to Proposed Gating Order at Common Lane

      Council had initially supported the proposed Gating Order because of various nefarious activities

      occurring on the lane including fly tipping etc., and had been advised that the Order would only prohibit

      access to unauthorised vehicles - pedestrians and horse riders would have 24 hour unrestricted access to

      the lane.  However, when the Act was published Council was most concerned to find the wording stated

      that no-one other than those with a lawful use would be allowed to walk down the lane.  As a result

      several residents have sent letters of objection to both the Parish Council and DMBC, and a large number

      of parishioners had unanimously expressed their objections to the proposed Gating Order during the

      Annual Parish Meeting held earlier in the evening.

      RESOLVED – Members of Council unanimously supported the concerns of parishioners and agreed to

      formally register their objection to the proposed Gating Order.  A decision is now awaited from DMBC’s

      Legal Dept.

 

 

 

 

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8.   To Consider Quotations To Provide and Fit Water Heater

      Two quotations have been received to supply and fit a 15 litre water heater.   Discussion took place as to

      whether an instantaneous heater would be more suitable in the pavilion, and it was agreed to ask the two

      contractors to provide a quotation to supply and fit an instantaneous heater without water storage in time

      for the April meeting.

9.   To Consider Quotation to Lag Pipes in Pavilion Loft

      ‘Need A Hand’ quotes the sum of £138.00 to apply 150 ml insulation to cover water pipes running the

      length of the pavilion.

      RESOLVED  -  Following discussion, Mr. Featherstone and Mr. Swainston volunteered to lag the

      pipes themselves at a lower cost. 

10. To Consider Quotations to Provide Litter Bins for Bus Shelters

      DMBC quotes the sum of £926.86 plus delivery, to provide a ground-based litter bin in or near the bus

      shelter adjacent to the Eagle and Child car park.  For the wooden shelter at Main Street near the Ellers

      Lane junction one bin attached to a pole would cost £263.00 plus £1,000 for traffic management.

      RESOLVED – Following discussion, it was agreed to wait until after 1st April to see whether DMBC’s

      budget would fund the bins or contribute towards the cost of them.

11. To Consider Further Maintenance Work to Trees and Removal of Fencing at Riverside

      RESOLVED - It was agreed to ask the contractor (Need a Hand) to and@Hanbegin work on Phase 1 as soon as the

      residue of small branches etc. has been cleared from his recent work on Phase 4 near the River Way

      access.  Phase 1 covers the football area including the poplar trees and the copses to the rear of the

      pavilion where the proposed play equipment will hopefully be sited.  The cost of Phase 1 is £1,025.00.

      The contractor to be asked to submit a quotation to remove wire fencing and posts from the Phase 4 area

      where he has cleared the trees.

12. To Discuss Plan of Playground Equipment

      Wicksteed has sent two large plans of the proposed site – one displaying the equipment, the other shows

      where each item will be sited.  Copies of these plans to be sent to two other DMBC approved firms which

      supply play equipment, and invite them to submit a quotation.   

13. To Undertake an Internal Audit Review

      Council approved an Internal Audit Programme prepared by the Clerk which lists the various procedures

      that the Council and Clerk must take during the financial year e.g. April is when the receipt and payments

      book is completed, April or May is completion of the annual Return and Internal Audit takes place, etc.

      The Council’s Risk Assessment was approved apart from one amendment that Mrs. Staniforth will no

      longer be able provide cover if the Clerk is unable to attend a meeting, and someone else will be asked to

      stand in.

14. To Identify Possible Tasks for Community Payback Panel to Consider

      Members were asked to identify any possible work that is required in the Parish for the Community

      Payback Panel to consider, and bring their suggestions to the April meeting. 

15. To Decide Items To Be Published in the April Newsletter

      It was agreed to feature the following items: 

            Proposed Gating Order at Common Lane

            Planned new bus shelter at Main Street

            Children’s poster competition to raise awareness of dog fouling problems

            Proposed new play equipment

16. To Discuss Highway Matters

      Concerns were again expressed regarding sand deposits on the highway and verges at Hurst Lane, and  

      gullies blocked with sand.  This matter is to be reported to Neighbourhood Services.

17. To Discuss Recreation Matters

      It was reported that several trees have fallen down on or near public footpath No. 1 to the rear of Auckley

      Church.  DMBC’s Footpaths Officer to be informed.

 

 

 

 

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18.   To Receive Report of Meeting

        Meeting of Hayfield Centre Committee – Mr. Swainston reported that tenders have been evaluated.

19.   To Consider Planning Applications:

        Council, had no objections or comments to make in respect of the following planning applications:

a)      No. 11/00285/FULM – Proposed extension to existing pavilion to form new sixth form facilities,

Hill House School, Sixth Avenue, Auckley

b)      No. 11/00328/FUL – Erection of 1 no. detached dormer bungalow on approx. 0.32 ha of land,

      following demolition of existing bungalow

      Hayfield Bungalow, Hayfield Lane, Auckley

c)      No. 11/00495/FUL – Erection of single storey pitched roof extension to rear of detached bungalow,

following demolition of existing conservatory

15 The Hollows, Auckley

        d)   No. 11/00538/FULT – Erection of orangery to rear of semi-detached house

              2 Chestnut Drive, Auckley

20.   To Report Decisions Made by DMBC’s Planning Committee

        No decisions reported since the February meeting.

21.   To Sign Cheques

        Cheque no. 002231 – The Positive Internet Co. (Hosting for Parish Web Site)                                  £150.00

        Cheque no. 002232 – ‘Need A Hand’ (Carry out trimming of trees 2nd instalment)                            £597.50

        Cheque no. 002233 – Select Electrical Ltd. (Repair fan, replace lights etc. in pavilion)                       £323.21

        Cheque no. 002234 – N Power (Electricity supply to light in BT kiosk)                                                 £2.71

        Cheque no. 002235 – N Power (Electricity supply to light in BT kiosk)                                                 £0.39

        Cheque no. 002236 – Auckley Parish Centre (Hire room for March meeting)                                      £24.00

        Cheque no. 002237 – DMBC (Emptying bins at Riverside Park)                                                         £49.59

        Cheque no. 002238 – N Power (Electricity supply to pavilion)                                                            £71.72

        Cheque no. 002240 – N Power (Electricity + VAT for festive lighting)                                                £70.60

22.   To Receive Correspondence

        a)   Application for donation towards providing a gift for each schoolchild to celebrate the Queen’s

              Diamond Jubilee.  This item was too late to be included on the agenda and will be discussed at the

              April meeting.

b)      Public Rights of Way Meeting 17th March

c)      YLCA’s Training and Development Seminars

23.   To Confirm Date and Time of Next Meeting

        It was agreed to hold the next meeting on Wednesday, 13th April 2011, commencing at 7.00 p.m. at

        The Auckley Parish Centre.

 

 

 

 

 

 

                                                                                                      Chairman ……………………………..