MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
10TH JUNE 2009 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mrs. L. Allwood, Mr. P. Cockett, Mr. S. Featherstone,
· Mr. G. Payne, Mrs. S. Platts, Mr. I. Swainston, Mr. G. Warrender.
1. Public Participation – None.
2. To Receive Apologies – Received and accepted from Mr. I. Butterfield.
3. Declarations of Personal and Prejudicial Interests
Mrs. Allwood, Mr. Cockett, Mr. Featherstone and Mr. Swainston, as Trustees of the Auckley Charity, all
declared a personal interest in Item No. 9 (To approve payment of invoice from land agent for services
undertaken in respect of
Mrs. Caygill declared a personal interest in Item No. 16 (b) ( Planning application for 9 Myrtle Grove)
4. To Approve Minutes of the Previous Meeting Held on 13th May 2009
5. Matters Arising from the Above Minutes
a) Appointment of Members to Committees – Mr. Cockett advised Council that he is currently
Council’s representative on the Airport Transport Consultative Committee.
Council was agreed that Mr. Cockett should continue to serve on the committee.
b) Narrow Entrance to Public Footpath No. 2 – A reminder to be sent to DMBC’s Footpaths Officer.
c) Bid For Funding to Provide Play Equipment – No reply from Mr. Hawley, a reminder to be sent.
d)
e)
Traffic Lights – DMBC Highways Officer advises that reconfigurations are to be
implemented during the week commencing 15th June to traffic lights
at three junctions, i.e. Airport entrance,
He will also assess whether a longer hood or an alternative measure is needed at the A638/Hurst Lane traffic lights to ensure motorists wishing to turn right on the approach from Bawtry are not confused by the secondary lighting sequence for motorists going straight on towards Doncaster.
f)
Improvement Works to
g)
Access to North Bank of
River – Gavin Holloway confirms that the
Environment Agency has no
comment to make regarding the barbed wire attached to the boundary fence. The barbed wire does not impact on the Agency’s use of their land.
h)
Blocked Drains – Council was informed that Severn Trent has been inspecting the
drains of private householders. The
Clerk to write again to Mr. Bradley of Environmental Health for an update.
i)
Overgrown
j) Missing Seat at B1396/School Lane Junction – The Neighbourhood Manager reports that the local
Ward Members have agreed to fund both a seat and litter bin at this location from the flexible budget.
RESOLVED – The Clerk to enquire whether DMBC has claimed from the motorist whose vehicle
demolished the seat.
j)
Smoking Outside The
that he has made the employees involved aware of the situation.
k)
Moles on The Green – A reminder to be sent to DMBC.
l)
Vegetation in Gutters – The Clerk to enquire whether any progress has been made in this
matter.
m)
Football Matches Played on
the Pitch – Pending.
n)
BT Telephone Kiosk – Pending.
o) Bus Timetables – Pending.
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6. Community Police Report
No member of the Police was available to attend the meeting.
Council was informed that burglars recently robbed an elderly resident of money whilst in her home at
Ainsley Close.
A PACT meeting was held at Branton on 28th May. The Police intend to hold a meeting every month and
the next one is scheduled for Thursday 25th June.
7. District Councillor’s Report
Mrs. P. Schofield was unable to attend the meeting and sent her apologies.
8. To Receive Report from Internal Auditor
Mr. J. Hutchinson, Internal Auditor, has carried out an Internal Audit. He reports that there are no
matters to bring to Council’s attention, and he is happy to complete and sign Section 4 of the Annual
Report. The accounts have been kept to an overall high standard, and he thanks the Clerk for presenting
the accounts in an orderly manner.
RESOLVED – Council accepted the Internal Auditor’s report. The Clerk advised that the accounts are
currently available to members of the public until 3rd July, following which the Annual Return will be
sent to Auditors BDO Stoy Hayward.
9. To Approve Payment of Invoice from Land
Agent for Services in Respect of
The Land Agent has submitted an invoice in the sum of £402.50 for undertaking work commissioned by
the
Parish Council since early 2006 in respect of
comprehensive survey of the land and a large amount of correspondence.
RESOLVED – Following discussion, Mr. Payne proposed that the fee is paid by the Parish Council.
Mrs. Platts seconded the proposal, and the motion was carried.
10 To Review Web Master’s Salary
This item is to be discussed at the July meeting.
11 To Discuss Information on Byelaws Regarding Dog Fouling/Dogs on Leads
The Neighbourhood Manager has checked with DMBC’s Legal Dept. and been advised that DMBC
will not make byelaws for recreation areas owned by Parish Councils – they must make their own.
RESOLVED – It was agreed to ask Jubb Signs to quote to provide and install two signs on posts
The notices to measure 3 feet x 2 feet, with black lettering on a white background and state that dogs
must be kept on leads when on the recreation ground and owners must clean up after their dogs.
12 To Consider All-Day and Evening Seminars
Cantley with Branton Parish Council has contributed the sum of £35 towards the fee of £100 in order
for Mrs. Worthington to attend an all-day seminar on ‘Employment’. Auckley Council was asked
whether it would also contribute £35, and Mrs. Worthington would make up the shortfall.
RESOLVED – Mr. Cockett proposed that Council pay the remainder of the fee, i.e. £65. Mrs. Allwood
seconded the proposal, and the motion was carried.
The Clerk, Mrs. Caygill, expressed a wish to attend an all-day seminar on ‘The Freedom of Information
and Data Protection’ at a cost of £100.
RESOLVED – Mr. Warrender proposed that Council fund the Clerk to attend the seminar. The proposal
was seconded by Mrs. Allwood, and the motion was carried.
13 To
Discuss Highway Matters
a) Bus Services – The Clerk of Blaxton Parish Council is to arrange for Mrs. Horner of SYPTE to
meet with representatives of the various local Parish Councils to discuss matters relating to local bus
services. A possible date is Thursday, 23rd July.
b) Sunken Drain Near Eagle and Child – It was reported that DMBC has marked the drain for attention
by painting round it with blue paint.
c) Potholes – The Clerk is to inform Community First that a number of potholes have appeared on the
highway in front of the
d)
Rumble Strip on
DMBC to be asked whether a more durable surface is available
e) Access Onto Highway – It has been brought to Council’s attention that two householders in the Parish
have constructed vehicular drives on their properties, but no applications to construct dropped kerbs appear to have been submitted. It was agreed to bring this matter to the attention of DMBC.
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13. To
f)
Leaning Wall – Council was informed that the brick boundary wall of a property at
g)
Dumped Rubbish – DMBC to be informed that a large amount of rubbish has been
dumped on land adjacent to
14.To Discuss Recreation Matters
a) Dead Birds – It was reported that a number of dead birds with no obvious injuries have recently been
found on the street at Nene Grove. It was agreed to monitor the situation.
b)
High Trees – A resident of
blocking light from his garden.
RESOLVED – Members of Council agreed that the resident must take up this matter with his neighbours, or else the Local Authority.
c) Request for Tree Trimming – DMBC to be reminded that a number of trees have low branches
sprouting and are in need of trimming on the Spey Drive Play Area and also the village green.
15. To Consider Planning Applications:
a) No. 08/02662/FUL –
Installation of roller shutters to front and rear elevations of shop
Concerns were expressed that the shutters at the front will protrude and look unsightly. Council
wondered whether it might be possible to install the shutters behind the front window. There were
no concerns with regard to shutters proposed for the rear window.
b)
No. 09/01212/FUL – Erection
of ground floor pitched roof extensions to front and rear of detached
bungalow and
erection of pitched roof to garage to replace existing flat roof (being
re-submission of
application
refused under ref. 09/00490/FUL on 27.04.09)
9 Myrtle Grove, Auckley
Council had no objections or comments to make in respect of the above application.
c)
No. 09/01255/FUL – Erection
of first floor pitched roof extension to rear
Council had no objections or comments to make in respect of the above application.
d)
No. 09/01292/OUTM – Outline
application for Mixed Use Commercial and Industrial Development
on approx. 9.6
ha of land - Blaxton Quarry,
Council had made
a number of comments at its meeting in April with regard to this
application. Since that time the
application has been withdrawn and re-submitted. The Planning Officer has advised the Clerk
that plans are the same – apart from the fact that there is no longer a
vehicular access onto
Members of Council agreed to reiterate their earlier comments.
17. To Report Decisions of DMBC’s Planning Committee
The following planning applications have been granted planning permission:
a)
No. 09/00863/FUL – Erection
of part two storey/part single storey pitched roof garage/residential
extension to
side of semi-detached house following demolition of existing detached garage
b) No. 09/00919/FUL –
Erection of two storey pitched roof extension to rear of detached
dormer bungalow
c) No. 09/797/FUL – Erection of detached
house on approx. 0.02 ha of land following demolition
of barn
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18. To Sign Cheques
Cheque no. 002002 – Zurich Insurance (Annual insurance premium) £1,110.17
Cheque no. 002004 – Auckley New Parish Centre (Hire of room for meeting) £24.00
Cheque no. 002005 – Arrow Publications (Items for newsletter) £95.00
Cheque no. 002006 – Neat Ideas Quill (Supply stationery) £122.34
Cheque no. 002007 – Veolia ES (
Cheque no. 002008 – Mr. J. Hutchinson (Carry out internal audit) £40.00
Cheque no. 002009 – ‘Need A Hand’ (Repairs to cupboard & taps in pavilion) £30.00
Cheque no. 002010 – N Power (Electricity charge for pavilion) £51.21
Cheque no. 002011 – Timothy Hartley (Legal fees) £230.00
Cheque no. 002012 – Yorkshire Water (Allotments water charge) £32.83
Cheque no. 002014 – ‘Need a Hand’
(Maintenance of
Cheque no. 002015 – John H. Pickup & Co. (Land Agent’s fees for charity land) £402.50
Cheque no. 002016 – YLCA (Payment for Clerk to attend all-day seminar) £100.00
Cheque no. 002017 – YLCA (Part payment for Councillor to attend all-day seminar) £65.00
19. To Receive Correspondence
a) Invoice From N Power - Council has received an invoice from N Power in the sum of £69.29 which is for administration costs from 01/04/2008 to 31/03/2009. The Clerk to write and ask
N Power to supply a break-down of these costs.
b)
c)
Annual General Meeting of
CPRE
20. To Receive Report of Meeting With Solicitor Regarding Encroachment of Land
The Chairperson and Clerk met with the Legal Executive and were advised on progress.
RESOLVED - Members of Council unanimously agreed to continue with court proceedings.
21. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 8th July 2009, commencing at 7.00 p.m. at
The Auckley Parish Centre.
Chairperson ………………………………………