MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 14TH JULY 2010 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
·
Present: - Mrs. J. Worthington (Chairperson), Mr.
· Mrs. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender,
· District Councillor Mrs. P. Schofield
· Police Community Support Officers: Maria Pratt and Beverley Schooner
· One member of the public
1. Public Participation – None.
2. To Receive Apologies – Received and accepted from Mr. S. Featherstone and Mr. G. Payne.
3. To Receive Declarations of Personal and Prejudicial Interests
Mr. Fletcher declared a personal interest in Item No. 8 (To decide football fees for 2010/2011 season)
Mr. Warrender declared a personal interest in Item No. 20 b) (Planning application to erect dwellings
at
4. To Approve Minutes of the Previous Meeting on 9th June 2010
The minutes were approved and signed as a true record.
5. Matters Arising from the Above Minutes
a) Grass Verges,
will not be undertaken until September, as it is likely that the verges may not grow again if they are
re-soiled and seeded before that time because of dry summer conditions.
b) Advertisement for ‘Kitchens’, Mosham Quarry – DMBC Highways will carry out a survey to
determine whether signage is on the public highway, and Council will then be advised whether this
warrants any enforcement action.
c) Public Footpath No. 7 – Council was informed that ‘Waymarking’ has been carried out, but there is
no sign pointing to the wood on land to right of access road Footpaths Officer to be informed.
d) Horses Grazing On Land – It was reported that currently there are no horses on the land.
e) Trees on The Green Area – DMBC Grounds Maintenance staff have been requested to cut back low
hanging branches at the earliest opportunity.
f) Grille on Drainage Gulley Near Shops – Council was informed that a child had recently slipped and sustained a laceration to her leg on the sharp loose metal. The Clerk to ask Neighbourhood Services whether it would be possible for the grille to be removed to avoid further injuries occurring.
g)
Private Wheelie Bin Cleaner – Community First Officer has asked Network Management for advice as
to what enforcement action can be taken.
h)
Request for Litter Bin at
Bus Shelter Near Eagle and Child – C.F. Officer
advises that this request will be put on the list for consideration. The
Clerk to also enquire whether a post-mounted bin could be provided at the bus
shelter near the
i)
Overgrown Hedge,
j)
Overgrown Hedge,
k)
Leaning Electricity Poles
Near River – YEDL confirms ownership and will plan
remedial works to try and straighten poles in the next few weeks. Until then they have stated that the poles
are well-fixed underground and are safe.
l)
Hayfield Recreation Centre – DMBC’s Enforcement Officer is to investigate the times of opening
and the hole filled with rubbish.
m)
Proposed Play Equipment – The Neighbourhood Manager to be asked for an update on progress.
n)
Request for 20 mph Speed
Limit – Pending.
o)
Derelict Building - Pending.
p)
Ponding,
q)
Ponding,
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6. Community Police Report
PCSO Maria Pratt reported on the following:
Crime Statistics for June:
2 burglaries of dwellings
1 burglary other
1 criminal damage
7 other crimes (relatively low crimes including incidents at airport)
Speed Camera – The camera was recently deployed in Branton and no hits were recorded. It is planned to use the camera in Auckley, including the Hayfield Estate, during the following week.
Members of Council Reported the Following Incidents:
Some HGV drivers are exceeding the speed
limit in the early morning around 6.00 a.m. on
Parking is again a problem outside the
Teenagers were responsible for a noisy session at the Spey Drive Play Area one evening during the previous week at approximately 11.30 p.m., and the following day several members of DMBC maintenance staff were seen collecting bottles, cans, etc. left on the field.
Members were advised that when problems
occur they should ring
7. District Councillor’s Report
Mrs. Schofield reported that one issue of the Borough Core Strategy is to look at Green Belt Land, and there is currently none designated on the eastern side of the Borough. The Mayor has met with
Andy Gutherson, and Mrs. Schofield has met with representatives of CPRE to discuss this issue. A consultation will be published shortly and Council will be able to make its comments on the question.
Peel is to approach DMBC to amend the 106 Agreement.
The new Chief Executive is Rob Lees who is currently going round to meet everyone.
8. To Decide Football Fees for 2010/2011 Season
The pitch is currently used by the Auckley Football Team, and the subscription fee has been £210 for the
past two years. Council considered this matter, taking into account the cost of maintaining the pitch and
pavilion which totalled £1,027 for the year.
RESOLVED - A proposal was made by Mr. Butterfield to increase the fees to £215 for the 2010/2011
season. Mr. Swainston seconded the proposal, and the motion was carried.
The Clerk to contact Veolia with regard to the goal mouths which need attention.
9. To Consider Estimates to Undertake Tree
Maintenance,
‘Need a Hand’ has divided the area into 4 zones and given an estimated price for each zone.
RESOLVED - It was agreed to request ‘Need a Hand’ to submit a fixed price for each zone in view of
the fact that Council is obliged, under Financial Regulations, to go out to tender if any item or service
costs more than £1,500. This matter is to be considered at the September meeting.
10. To Discuss Encroachment of Recreation Ground
Council’s solicitor advises that he has successfully resolved the recovery of his firm’s fees from the
resident, pursuant to the original Court action.
Members discussed the current state of the area of recreation ground the resident has withdrawn his
boundary from. The land is rapidly becoming overgrown and unsightly and, as a result, recent
photographs do not show clearly what needs to be done.
RESOLVED – Following discussion it was agreed to ask for a quotation from ‘Need a Hand’ to remove
the trees, disperse the top soil and re-seed the area. Council’s solicitor to be asked to apply for Council
to be reimbursed for the work that is required to re-instate the land to its former condition.
11. To Discuss Community Pay-Back Scheme
Mrs. Worthington is to contact Neighbourhood Services regarding the possible deployment of the
Reparation Team to trim and tidy the hedge alongside the
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12. To Make Suggestions for Funding of Items/Services
At its June meeting Council had suggested that funding from the Flexible Budget might be used to
provide Christmas lights/decorations at the Hayfield Estate. Following further consideration members
also listed the steps that are due to be constructed in the Autumn at
the entrance to
provision of some seats near the planned new recreation equipment.
13. To Decide Items to be Printed in the Arrow Newsletter
The following items to be displayed:
Co-option of new Parish Councillor
The Auckley Show
Dates of Litter Pick
A thank you to members of Garden & Allotments for planting and maintaining flower tubs
A thank you to residents for watering Eastfield flower tubs
Council’s campaign for 20 mph speed limit
Dog fouling
14. To Discuss Highway Matters
a) Sand on Highway – It was reported there are still problems with regard to large amounts of sand
being brought onto the highway on the wheels of lorries departing from the plant. The Clerk to write
and ask Neighbourhood Services whether there is any legislation under the Road Traffic Act to
address this problem.
b)
Blocked Gullies – DMBC to be asked to inspect several gullies on
c) Damaged Sign – DMBC to be informed there is a ‘Myrtle Grove’ nameplate propped up against a
fence at Myrtle Grove. It would appear that the sign was previously attached to a wall which has now been replaced with the fence.
d)
Parked Vehicles – Council was informed that pedestrians have to walk on the road
due to a large commercial van being parked on the footway at
e) Map of Village – It was suggested that Council might be able to provide a map of the village and
display it on the back inside wall of the red BT telephone kiosk. To be discussed in September.
15. To Discuss Recreation Matters
a) Plants for Eastfield Lane - It was agreed to fund some flowers to plant round the tree on the
Eastfield grassed triangle.
RESOLVED – Mr. Warrender proposed a maximum sum of £25 to be spent on plants for this
site, Mrs. Platts seconded the proposal, and the motion was carried.
b) Christmas Tree Socket – DMBC advises that it is not possible to fit a manhole cover, but could bank
up the soil with no charge. RESOLVED – Members of Council agreed to his proposal.
c) Queen’s 60th Anniversary – The All 4 All Group have suggested some form of celebration to mark
The Queen’s 60th Anniversary of her reign in 2012, and have invited representatives from Council to attend a meeting on 22nd July to discuss this matter. Mrs. Staniforth and Mr. Fletcher agreed to attend the meeting.
d) Suggested Landscaping of The Green – The All 4 All Group have written to suggest that the appearance of the grassed area on Main Street in front of the fish shop could be improved, and a professional landscape gardener has drawn up a plan featuring several paths, and new trees, etc.
RESOLVED – Members discussed the proposal and had no objections, but did not wish to be involved with the scheme.. The land is owned by DMBC and they are mindful of the long-term consequences of such a project.
e)
dwelling on
f) Maintenance of Pinfold - Mr. Warrender has offered to remove weeds and tidy up the pinfold.
g)
Overhanging Hedge – DMBC to be informed of a property on
Page 4
16. To Arrange Interviews for Post of Handyperson
Council is to interview several applicants for the post of Parish Handyperson, following the retirement
of Mr. Baker. It was agreed to book the Auckley Parish Centre for 22nd July. Mr. Swainston and
Mrs. Staniforth will carry out the interviews. It is hoped that the successful applicant will be able to
commence work on 2nd August.
17. Joint Regional Training Conference 24/26 September - Noted.
18. To Make Comments on Consultation for Joint Waste Plan – Noted.
19. Report of Meetings:
a) Hayfield Recreation Project – The planning application has now been submitted. There are some
funding bids in the pipeline, hopefully the organisations are committed to the scheme.
A Centre Manager is to be appointed.
b) PCJCC Meeting – Featured the following items:
The
The Neighbourhood Charter – is to be looked at again.
The pilot scheme for an electronic planning consultation is to commence at Finningley in August.
Parish Councils are to be represented at Section 106 discussions.
Horses and Gypsies – Meeting was informed that DMBC has the powers to deal with any problems.
c) Airport Consultative Sub-Committee – This has been cancelled twice
20. To Consider Planning Applications:
a)
No. 10/01751/FUL – Erection of 1 no. pair of semi-detached houses,
Land at
Council expressed concerns that this was intensive infill development on a small cramped site.
b)
No. 10/ 01609/FUL – Erection
of no.2 detached dwellings with integral double garage
‘Stonehaven’,
Council had no objections or comments to make in respect of this application.
c)
No. 10/01542/FUL – Erection
of pitched roof first floor extension above existing garage including
dormer windows and construction of pitched
roofs over existing flat roofs of detached house
‘
No objections or comments made.
d)
No. 10/10/01550/FUL –
Erection of part two storey/part single storey pitched roof extension to side
and rear including ground floor conservatory
to rear of detached house (being resubmission of
application 10/00181/FUL withdrawn
on 11.03.2010)
‘
No objections or comments made.
e)
No. 10/01730/FUL – Erection
of first floor pitched roof extension above existing garage to side and
Single storey pitched roof extension
to front of detached house
No objections or comments made.
f)
No. 10/01732/FUL – Erection
of two storey pitched roof extension to side and single storey pitched
roof extension to rear of
semi-detached house
No objections or comments made.
g)
No. 10/01348/FULM – Erection
of two storey mixed-use development to include; retail (A1)
Restaurant
(A3) at ground floor and 6 apartments at first floor, use of part of first
floor within Class D2 (Assembly and Leisure) and formation of access and car
park following demolition of supermarket and former RAF Families’ Office
Nisa
Supermarket,
Council was of the opinion that any improvement to the site would be preferable to the current situation. However, concerns were expressed that the development would generate increased traffic and whether sufficient parking spaces would be provided to cater for occupants living in the apartments, plus staff and customers of the Nisa and single unit shops
Page 5
20. Planning Applications (continued)
h)
No. 10/1649/FUL –
Installation of 3 no. gates and soil bunding in order to restrict vehicular
access
Common Lane, Auckley
Council supports the application in principle but has concerns as to whether motorists – particularly
HGV drivers will have an adequate turning space in front of the gate nearest to the village.
i)
No. 10/01444/FULM – Erection
of new community sports facility with associated car parking,
landscaping and outdoor
community play area with sports pitches
Land off
Council had no
objections or comments to make in respect of this application.
21. To Report Planning Decisions Made by DMBC’s Planning Committee
The following planning applications were approved by the committee:
a) 10/01323/FUL – Erection of ground floor pitched roof extension to rear of semi-detached house
following demolition of existing
conservatory -
b) 10/01221/FULFT – Erection of single storey pitched roof extension to rear of detached bungalow
c) 10/00866/FULT – Erection of single storey pitched roof extension to rear of semi-detached house
d) 10/00799/FUL – Erection of single storey porch to front, pitched roof single storey extension to rear
and
pitched roof two storey extension to side of detached house - 11
22. To Sign Cheques
Cheque no. 002153 - Veolia ES (UK) (Grounds maintenance) £235.10
Cheque no. 002154 - N Power (Lighting for BT telephone kiosk) £0.38
Cheque no. 002155 - N Power (Lighting for BT telephone kiosk) £2.67
Cheque no. 002156 - Auckley Gardens & Allotments (Supply plants & compost) £41.70
Cheque no. 002157 - Auckley Parish Centre (Hire of room for July meeting) £24.00
Cheque no. 002158 - Yorkshire Water (Allotment water rates) £75.62
Cheque no. 002159 - Arrow Publications (Items printed in newsletter) £64.63
Cheque no. 002162 - DMBC (Emptying dog waste bins) £178.51
23. To Receive Correspondence
Agenda for July Footpaths Forum.
24. To Consider Payment to Clerk for Attending Charity Meetings
It was agreed to remunerate the Clerk
for preparing and attending Charity meetings.
25. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 8th September 2010, commencing at 7.00 p.m. at
the Auckley Parish Centre.
Chairperson …………………………….