MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 11th JULY 2007
COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
1. To Receive Apologies – Received and accepted from Mr. I. Butterfield and Mr. S. Featherstone
2. Declarations of Personal and Prejudicial Interest -
Mrs. M. Cockett declared a prejudicial interest in Item No. 8 (Application for funding from school)
Mrs. Hunter declared a personal interest in Item No. 21c) (Planning application at Lilac Close)
Mr. Warrender declared a personal interest in Item No. 17 a) (Flooding featured under ‘Highways’)
3. To Approve Minutes of the Previous Meeting Held on 13th June 2007
The minutes were accepted and signed as a true record.
4. Matters Arising from the Above Minutes
a) Senior Citizens’ Outing – Members who attended reported on a most enjoyable event. The coach
company to be informed that the driver was extremely helpful and attentive to passengers.
b)
Flooding,
c)
Encroachment of Recreation
Ground – Council’s solicitor has written to
resident advising him that the Land Registry has confirmed the strip of land on
which he has trespassed lies within the Council’s registered title. Council requires him to vacate the land and
remove both fencing and plants he has installed within 28 days. Failure to do so is liable to result in legal
action.
d) Public Footpath No. 2 – DMBC’s Footpaths
Officer appreciates Council’s concerns, however the footpath only has a
definitive width of 3 feet and runs between the boundaries of private
properties. In view of this she cannot
see what the Authority can do, other than ensure that the adjacent hedge is
trimmed back to increase the width. A
meeting is not considered appropriate.
RESOLVED – The Footpaths Officer to be asked why is it not possible for the Local Authority
to take appropriate action under its legislation to increase the width of the footpath.
e) Proposed Diversion of Public Footpath No. 7 – Footpaths Officer advises that on 26th June the
Planning Committee gave authorisation to advertise an Order, under The Town and Country
Planning Act, to divert a section of Public Footpath No. 7 Auckley and No. 1 Austerfield. The
Order will be advertised, and Council will be notified. .
f) Claimed Right of Way, Sandhill Rise – The Rights of Way Officer advises that permission has
been sought and granted from the Authority’s Planning Committee to make a Draft Modification
Order to add the claimed footpath to the definitive map. All the relevant information has been
passed to their legal team for them to progress the Order. Council will be informed when the
Order is due to be advertised..
g) Proposed Pedestrian Refuge – DMBC’s Highways Officer would be happy to look to finding a
suitable location for an additional
refuge on
a survey of the site has been carried out the Council will informed of their findings as to a suitable
location.
h) 20 mph Speed Limits – Highways Officer confirms there are no plans to change the position of
Auckley as a low priority area with regard to provision of 20 mph zones in the Borough. These
will continue to be targeted on a ‘worst basis’ to those locations which have the most serious
problems in terms of the numbers and severity of injury road traffic collisions. Dept. of Transport
survey shows the chance of survival for an adult pedestrian struck by a vehicle at 30 mph is 80%,
at speeds of 20 mph this chance increases to 95%.
RESOLVED – It was agreed to write to District Councillors to ask if they could bring pressure to
bear on Highways to provide 20 mph zones near schools. Council is concerned for safety of
children – particularly as Auckley is in the fairly unique position of having three schools within the
Parish.
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4. Matters Arising (continued)
i) Erection
of Gate at Entrance to
contractor, and hopefully the gate will soon be installed. Padlocks and keys to be ordered from
DMBC, and a key given to all 7 residents of the cul-de-sac.
j) Traffic Lights at Airport Entrance – Members reported there has been some improvement in the
timing sequence of the traffic lights since problems were reported.
k) Representative to Serve on Standards Committee - Council was informed that Mrs. Hunter has been elected as Parish representative to the Standards Committee.
l) Flyer Advertising Hayfield Amenity Centre – No reply received from DMBC.
RESOLVED – Agreed to write and ask Mrs. Woodcock to investigate.
m) Pavilion Electrical Check – Cockin Electrical has been asked to delay test for further 2 weeks.
n) Sunken Soakaway, The Green – A reminder to Community First.
o) Untidy Hedges and Verges, – A reminder to Community First
p)
Land at
q) Provision of Bollard – Pending.
r)
Sewage Problems – District Councillor to be asked to make enquiries.
5. Community Police Report
No Police Officer attended the meeting. There were no issues to report to the Police.
6. District Councillor’s Report
Mrs. P. Schofield was unable to attend the meeting and sent her apologies.
7. To Receive Internal Auditor’s Report
The Internal Auditor has completed the internal audit for year ending 31st March 2007. There were no
matters to bring to Council’s attention, and he is therefore happy to complete and sign Section 4 of the
Annual Return. The accounts have been kept to an overall high standard, and he thanks the Clerk for
keeping them in an orderly manner.
The Quarterly Internal Audit has been checked and signed by the 2 designated members of Council.
The audit was then accepted by Council.
8. To Consider Auckley School’s Application for Funding Towards Purchase of Maths Game
Mrs. Cockett made representation, and then left the room whilst this matter was being discussed.
In order to promote and raise attainment in maths skills the school wishes to purchase a number of
maths games for the whole school which will be available for children to use both in class and at
home to play with parents. The school has raised the sum of £110 towards the £900 cost of these
games, and Council is asked whether it would consider helping the fund.
RESOLVED – Following discussion Mr. Payne proposed that Council give the sum of £500, subject
to the school raising the remaining balance. Mr. Warrender seconded the proposal.
Mr. Cockett proposed an amendment to the proposal which was to give the sum of £790. There was
no seconder to the proposal, and therefore the amendment fell. Voting then took place on the original
proposal, and the motion was carried.
9. To Consider Quotation to Install Socket for Christmas Tree
Mr. Parker, DMBC Playground Officer quotes the sum of £578.60 + VAT to design, supply and install
a socket capable of supporting a Christmas Tree with a girth of 20-30cm at its base. Council can be
assured the unit will be substantial and capable of being adjusted to change the vertical alignment of
the tree and suit various girths. It will also be manufactured to be removable and covered so as not to
be a hazard to members of the public when not in use.
RESOLVED – Following discussion Mr. Warrender proposed that Council accept the quotation.
Mrs. Hunter seconded the proposal, and the motion was carried.
10.To
Decide a Suitable Seat To Install Outside the Parish Centre
Members perused several brochures and, following discussion, it was decided that the most suitable
model would be one which was made from recyclable material which would be impervious to
vandalism. The Clerk is to make further enquiries.
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11. To Consider Purchasing a Working Drawing of Auckley Coat of Arms
The York Herald advises that the arms identified are those of Thomas Green of Awkeley and not the
granted to the Parish Council. The cost of providing a coloured working drawing will be £435.
RESOLVED – Discussion took place as to whether Auckley is actually entitled to use the coat of
arms – Mr. Cockett is to ask the York Herald for his advice re. this matter. An alternative suggestion
was for Council to organise a competition for children from the local schools to design a village
sign. Agreed to wait and see.
12. To Discuss River
Simon Houghton advises that he will be leaving shortly, and the Neighbourhood Manager will have
to progress this project. Both Parish Councils are to be approached to consider contributing small
amounts of money annually to assist with maintenance of the route.
RESOLVED - It was agreed in principle to contribute towards maintenance of the route. Council to
request that a meeting is arranged as soon as possible to bring this matter to a satisfactory conclusion.
13. To Discuss Funding Bid for Playground Equipment
A reply from Hawley’s is awaited. An up to date quotation in the sum of £119,000 has been received
from the firm ‘Record Play’ of Selby.
14. To Discuss
Pursuant to Section 1 (2) of the Public Admission to Meetings Act 1960 it was resolved that the
public and press leave the meeting during consideration of this item, due to the confidential nature of
the business to be transacted.
Council’s solicitor advises that Council must take the surveyor’s advice, and YLCA endorses this
decision.
15. To Consider Items for Newsletter
Council to feature the following items:
a) Traffic Lights – Ongoing discussions with Highways Officer re. timing of traffic lights
b) Play Equipment – Council has engaged
Hawley’s to make bids for funding.
c) Pavements in Front of Dwellings –
Residents to be asked if they would kindly clean rubbish and overgrown vegetation
from pavements fronting their properties.
16. To Receive Update on Parish Centre
Council was informed that outside the hall the fencing has been erected however, the kerbing is still
to be completed, and the pea gravel has not been applied to the surface of the car park.
RESOLVED - Following discussion, it was agreed to write and inform the committee that, as
Council has given a substantial donation towards this work, members are disappointed that the work
is still to be completed, and wonder when this is scheduled to be carried out.
17. To Discuss Highway Matters
a) Flooding – The recent flooding was discussed and it was agreed to write to Mayor Winter and
Caroline Flint to enquire whether there are any contingency plans in the event of future incidents,
and any procedures in place to contact volunteers who are willing to help in circumstances such as
these. The Clerk is to also write to Severn Trent re. leakage of sewage into gardens.
b)
Closure of
c) Traffic Lights Hurst/Hayfield Junction – It was agreed to write to DMBC regarding problems
with the timing sequence of the lights, and non functioning left filter.
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17. To
d)
corner of
consider the building is an eyesore, and it is attracting the vandals.
RESOLVED - It was agreed to write and ask DMBC Planning Dept. what if any conditions were imposed when planning permission was granted, and whether any time limit was stipulated for the development to commence.
e)
f) Dart Grove – The Clerk to report that ponding of water occurs, whenever there is heavy rainfall, at the end of this cul-de-sac adjacent to the recreation ground.
g) Meeting with Hanson Quarry – The Clerk to contact Community First re. meeting with quarry.
18. To Discuss Recreation Matters
a) Cleaning of Dyke – It was agreed to ask Mr. Bichan to clean out the dyke during Autumn.
b) Football Posts – Serviceteam to be asked to re-instate the goal posts, mark the pitch and ensure
the grass is cut and any cuttings removed in time for the first game on 12th August.
h) Children’s Activities – Children’s Activities organised by the Library Service will be held on:
Tuesday 24th July at the Parish Centre and Monday 30th July at the Hayfield Community Centre.
19. To Discuss Disbanding of Community Group
Council was informed that the Community Group acting for the Hayfield Lane Recreation Project
has agreed to disband after taking a vote. Peel has decided to invite a business group to run the
project.
RESOLVED – It was agreed to write to Mrs. Woodcock regarding the sum of £18,000 paid by
Annington Homes as part of the Section 106 Agreement and specified for the provision of play
equipment. In view of the disbandment of the Community Group, might it be possible for these
funds to be used towards the cost of proposed play equipment at
20. To Discuss Joint Training Conference September
It was agreed that Mrs. Hunter be funded to attend the conference as a delegate.
21. To Consider Planning Applications:
a) No. 07/01972/FULM – Erection of three storey block containing 24 apartments on approx.
0.29
ha of land following demolition of existing gymnasium,
Club
Impact, Finningley Estate,
Council was opposed to this application for the following reasons:
This will be over-density development, totally out of character with the surrounding area.
There are concerns regarding additional demands on public services, and problems associated
with the old inefficient sewage system.
No. 07/01870/FUL – Erection of children’s
nursery (24.1m x 18.0m),
Land on the
North Side of
Council had no objections to make.
b)
No. 07/01876/OUT – Outline
application for erection of one detached house on approx. 0.01ha of
land - Adjacent 3 Lilac Close, Auckley
Council was opposed to this development for the following reasons:
It is understood that the applicant does not own all the land within the plan.
There are concerns re. infill development, poor drainage, and demands on public services.
c)
No. 07/02039/FULT –
Alterations and raising of roof in connection with formation of first floor
rooms to
detached dwelling -
Council had no objections to make.
d)
No. 07/02025/FUL – Erection
of part two storey/part single storey pitched roof extension to front,
single storey
pitched roof extension to rear and extension to existing detached garage
including
new pitched roof to replace existing flat roof to rear of
semi-detached house
15 Nene Grove, Auckley
Council had no objections to make.
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21. Planning Applications (continued)
The following applications were received after the July meeting. The Clerk has advised the
Planning Officer there are no objections to these applications.
e) No. 07/02214/FUL –
Raising of roof level and installation of 3 dormer windows to front in connection with rooms in
roof space to detached dwelling following demolition of existing extension
f) No. 07/02334/FUL - 5 Elder Grove, Auckley
Erection
of single storey pitched roof extension to side of semi-detached house
g) No. 07/02246/COU – Meteor House,
Change of use of aviation training offices (Class D1 non-residential institutions) to offices
(Class B1 business)
h) No. 07/01874/FUL – 17 Sandhill Rise, Auckley - Erection of conservatory to rear of det. house
i)
No. 07/02314/FUL –
22. Decisions Made by DMBC’s Planning Committee
Planning permission was granted for the following planning applications:
a)
No. 07/01725/FUL -
and pitched roof infill garage to side of detached house
b)
No. 07/00774/COUM – Former
RAF Officers’ Mess Quarters,
Change of use from vacant RAF Officers’ Mess Quarters (Sue Generis),to School (Class D1)
c) No. 07/01363/FULFT – 2A Birch Avenue, Auckley - Erection of part 2 storey part single storey pitched roof extension to rear, erection of pitched roof porch extension to side of detached house with alterations to garage,
d)
No. 07/01276/FUL – 12 The
Hollows, Auckley
- Erection of first floor pitched roof extension above existing to front
and ground floor bay window extension also to front of detached house
e) No. 07/01277/FUL – 4 Thorncliffe Gardens, Auckley - Erection of 2 storey pitched roof garage/ residential extension to side and pitched roof sun lounge extension to rear of detached house
f)
No.07/00877/FUL – Land at
Erection of 3 detached houses (being substitution of house types to plots 90, 96 and 100
previously granted permission under ref: 04/8349/RESM on 11.05.05)
g)
No. 07/01264/FUL – 1 Ash
Grove, Auckley
Erection of 2 storey pitched roof garage/residential extension to side, conservatory to rear and
canopy to front elevation of detached
house following demolition of existing garage
h)
No. 07/01394/OUT –
Outline application for erection of residential development on approx. 0.21 ha of land
i)
No. 07/00744/OUT – Land
between
Outline application for erection of two semi-detached houses on approx. 0.04 ha of land
The Following Planning Application Was Refused:
No. 07/01347/OUT – Land Adjacent to
Outline application for detached dwelling on approx. 0.10 ha of land,
Permission refused for the following reasons: The application site is
would be contrary to the Council’s Greenfield Housing Moratorium. The site is located within
an area of land allocated as Countryside Policy area which is devoid from the main Residential
Policy Area of the village where housing would be acceptable.
23. To Sign Cheques:
Cheque no. 001774 – Mr. J. Hutchinson (Internal Audit) £35.00
Cheque no. 001775 - Auckley Parish Centre (Hire of hall for meeting) £24.00
Cheque no. 001776 – Auckley Garden & Allotments (Purchase of plants) £63.30
Cheque no. 001777 - YRCC (Annual membership) £35.00
Cheque no. 001778 - HM Revenue & Customs (Employer’s National Insurance) £49.14
Cheque no. 001779 - Neat Ideas (Supply stationery) £110.59
Cheque no. 001780 - Mr. H. Baker (Handyman’s wages) £162.44
Cheque no. 001781 - Mrs. M. Caygill (Clerk’s salary & expenses dated 8 August) £1,777.98
Cheque no. 001783 - YLCA (One delegate to conference) £138.00
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24. To Receive Correspondence
a) Draft Charter – DMBC Support and Elections Manager advises that the revised Charter will be
presented to the next PCJCC meeting scheduled for 24th July. It was agreed that Mrs. Hunter
would continue to represent Council at PCJCC meetings.
b) Public Rights of Way Forums – Dates supplied for future meetings.
c)
Bus Service Changes – Details of bus service changes in the
25. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday 12th September 2007, commencing at 7.00 p.m.
at the Auckley Parish Centre.
There being no other business, the meeting was closed.
Chairperson ………………………………….