MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 13^TH JULY 2011, COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

· Present: - Mrs. J. Worthington (Chairperson), Mr. I. Butterfield, Mr. J. Fletcher, Mr. G. Payne,

· Mrs. S. Platts, Mrs. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender.

· District Councillor Mrs. P. Schofield

· PCSO Maria Pratt

· Mr. A Snowden

· Two members of the public

1. Public Participation

A resident of The Green enquired when would the proposed improvement landscaping be undertaken round the new Spar extension, and was advised that the trees would be planted in the next tree planting season. The resident also reported that a car had been parked at The Green cul-de-sac for more than a week and the owner was not known to local residents. The Police to be informed of this matter.

A resident of Spey Drive expressed his concerns regarding the behaviour of Police who recently attended an incident of anti-social behaviour at Nene Grove. He alleged that the Police did not treat the incident seriously and also complained that the Police car sirens were blaring long before the officers appeared which warned the young people, most of whom ran off before they could be apprehended.

RESOLVED – It was agreed to inform Inspector Cowling of the resident’s concerns.

2. To Receive Apologies – Received and accepted from Mr. Featherstone.

3. Declarations of Personal and Prejudicial Interests

Mr. Swainston declared a personal interest in Item no. 20 b) Report of Hayfield Lane Recreation Project.

4. To Approve Minutes of the Previous Meeting Held on 8^th June 2011

The minutes were approved and signed as a true record.

5. Community Police Report

PCSO Maria Pratt reported on the following:

Anti-Social Behaviour – The number of anti-social behaviour incidents are down in the South Area.

Copse off Eastfield Lane – Since recent problems, PCSO Pratt has been patrolling the copse, along with Community Wardens, but nothing untoward has been seen since.

Incident at Nene Grove – Recently a large group of young people gathered at Nene Grove and began

fighting and damaging plant pots in a resident’s garden. Those who had caused damage were taken home

to their parents by the Police and will probably have to pay for the broken plant pots.

Query Re. Parking PCSO Pratt advised that if vehicles are completely blocking footways and there is not

enough room for a pushchair or wheelchair to pass on the footway, then the Police should be informed.

Speed Gun – The speed gun was operated in Auckley on a number of occasions during June.

6. District Councillor’s Report

Mrs. Schofield reported on the following:

Airport Meeting – Mrs. Schofield and Mayor Davies have recently had a meeting at the Airport. They

were informed that Manager, Mr. Mike Morton has left the Airport. There will be an important meeting

on15^th July to discuss the FARRS and White Rose highway development.

Review of Section106 – Ward Members have asked for a review of section 106 monies to be undertaken,

and a possible meeting to be arranged with Parish Councils to discuss this matter

7. Matters Arising from the Previous Meeting

a) Hole on Public Footpath No. 3 – Footpaths Officer has consulted with DMBC’s bridge engineer

regarding the hole on the bridge. The damage has probably been caused by vehicles crossing

the bridge presumably owned by the landowner. The structure of the bridge is safe for pedestrians,

but there is the possibility of someone being injured, and she will contact the landowner

b) Public Footpath No. 7 – Footpaths Officer has inspected the footpath and discovered the dyke and

concrete bridge have been installed by Peel Holdings. The bridge is similar to the one that links the

footpath to the wood.

c) Grass Verges, Hurst Lane – Neighbourhood Officer reports that the grass verges will continue to be

cut as per schedule, but consideration will be given to seeding them after the grass cutting season.

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7. Matters Arising (continued)

d) Extension to Supermarket – The Planning Officer advises that the fans which are causing residents concern have been approved by the Environmental Health Officer. With regard to the cobbled surface surrounding the trees being omitted from the final plans – this is correct as agreed with DMBC’s Landscape Officer, as well as the bow fencing being omitted and the proposed tarmac footway edged with rough cobbled finish.

RESOLVED - It was agreed to write to the Environmental Health Officer to report residents’

concerns re. the absence of fencing round the fans.

e) Parking on Double Yellow Lines – The Police have been observed issuing parking tickets.

f) Potholes, First Avenue, Sycamore Drive – Council’s letter has been forwarded to Peel for attention

g) Painting of BT Kiosk – The painter has informed the Clerk that he has been recuperating from an

operation for the past 4 weeks and will be returning to work later in the month.

RESOLVED – Council agreed, in view of his condition, to wait until he is fit to work.

h) Rubbish on Eastfield Lane – Neighbourhood Officer has spoken with the resident living opposite to the hedge where rubbish has been dumped who is adamant that she is not responsible for this material N. Officer will liaise with Police to monitor the area.

i) Ponding Outside No. 43 Main Street - Council is advised that a team from Highways will undertake

an inspection in late June and carry out any remedial works. N. Officer has asked Highways to implement a monthly cleanse to the gulley.

j) Nominations To Standards Board – Mrs. McCarron and Mr. Johnson have been voted on to the Board

k) Trees Overhanging Footway – N. Officer has trimmed trees from Hawthorne Road to Lancaster Court

l) Hedge at Norwood Avenue – The hedge has been cut back and N. Officer will ask for the portion of

holly to be cut back to same width as rest of hedge after the bird nesting season.

m) Spraying of Vegetation – The paths requested to be sprayed have been treated.

n) Hedge Between Lidgett Gardens & Gatehouse Lane – N. Officer advises the hedge has been trimmed.

o) Plastic Bottles in Street – Crews have been asked to clear up after themselves when emptying

recycling boxes in order to prevent plastic bottles, etc. littering the streets.

p) Derelict Building, Hayfield Laneayfield H

- Pending.

q) Untidy Building Site – Pending.

8. To Receive Quarterly Internal Audit

The Quarterly Internal Audit has been checked and certified correct by the designated member of Council. Council accepted the Quarterly Audit.

9. To Consider Show Committee’s Application for Financial Contribution

The Show Committee has asked whether Council would again consider giving a donation towards the cost of the Show. Their largest expense continues to be the hire of the marquee. Council has been

provided with a copy of last year’s accounts for the Show.

RESOLVED – Following discussion, Mr. Payne proposed that a donation in the sum of £900 be given. Mr. Butterfield seconded the proposal, and the motion was carried. The donation is made under Sect. 137

of The Local Government Act 1972

10. To Consider YLCA’s Training Programme for Autumn/Winter

It was agreed to fund Mrs. Staniforth to attend the training session entitled ‘What Councillors Need to Know’. This will be held on 3^rd October at Sprotborough and cost £35.00.

11. To Discuss Provision of Bus Shelter

Mrs. Staniforth and the Clerk are to visit Council’s solicitor later in the week to examine some documentation relating to this matter.

12. To Report Meeting at Allotments and Consider Funding a Skip to Remove Debris

Mrs. Worthington and Mr. Payne have met with the Chairman of the Association and viewed the plots. Some debris was observed, left by previous tenants, which needs removing to tidy up the site.

A quotation has been obtained from ‘Quickskip’ in the sum of £135.00 to provide a skip measuring

1 x 8 cu yards to supply for approx. 10 days.

RESOLVED – Council accepted the quotation, and the skip is to be ordered when it is a convenient

date for the allotment holders.

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13. To Discuss Provision of Play Equipment

The architect engaged to oversee the project, reported that the Topographical Survey which includes levels and a dimensional survey has been undertaken and he has contacted SMP Play Equipment as the survey shows that some of the equipment will need to be moved slightly. He recommends that Council re-sites the dog waste bin well away from the area where the equipment is to be installed.

The plans are shortly to be submitted to the Planning Department, with copies of all the plans, etc. to also be sent to Neighbourhood Area Manager, Mr. Steve Thomas.

The Clerk to write to Mr. Thomas and send him a breakdown of costs for the play park and the amount of Council’s contribution towards the project as this information is required when applying for release of the Sect. 106 funds. Mr. Thomas to be asked whether the funds will be transferred to Council or to SMP.

The Clerk to enquire of SMP whether the play area will take more than 30 days to install because if this is the case then different Health and Safety rules will apply.

14. To Consider Possible Provision of Bollards on Shops’ Forecourt

It was reported that several motorists have been observed parking cars on the wide shop frontage in front of the Pharmacy and the Chinese Takeaway. This is a dangerous practice because when motorists wish to leave the area they have to reverse back onto the car park which puts pedestrians at great risk. The Clerk has written and reported this problem to the Police and Traffic Enforcement.

RESOLVED – It was agreed to write and ask whether DMBC would provide some bollards to prevent this irresponsible parking, and also ask whether railings would be acceptable in front of the forecourt.

15. To Consider Revised Standing Order No. 32

NALC advises there is now a revised first edition of the publication ‘Standing Orders’. There are no

alterations to Part 1, but in Part 2 there is one amendment to Standing Order 32, headed:

Variation, Revocation and Suspension of Standing Orders.

The previous standing orders state that a motion to permanently add to or vary or to revoke one or more

of the Council’s standing orders not mandatory by law shall not be carried unless two-thirds of the

Councillors at a meeting vote in favour of the same.

The amended version states that a motion to add to or vary or revoke one or more of the Council’s

standing orders, not mandatory in law, shall be proposed by a special motion, the written notice whereof

bears the names of at least ( ) Councillors.

RESOLVED – Mr. Warrender proposed that 5 members be required to add to or vary or revoke these

orders. Mr. Payne seconded the proposal, and the motion was carried.

16. To Discuss Data Protection Act

It was agreed to leave until the September meeting.

17. To Discuss Replies from YLCA and Ramblers Re. Proposed Gating Order

Council has received replies from YLCA and the Ramblers’ Secretary. Members were interested

to hear what Blaxton Council’s response would be, and it was therefore agreed to wait and see.

18. To Discuss Highways

a) Unlit Street Lamps – DMBC to be informed of 2 unlit street lamps at Torne View.

b) Overgrown Hedge on Site Near Willow Crescent – Neighbourhood Officer to be informed.

c) Overgrown Hedge on Cambrian Site – N. Officer to be informed.

d) Query Re. Ownership of Land – N. Officer to be asked whether he can investigate who is responsible

for an area of land adjacent to No. 44 Hawthorne Road and No. 24 Lime Crescent.

e) Overgrown Hedge, Public Footpath No. 2 - Footpaths Officer to be informed and asked if she can speak with resident to trim the hedge back.

f) Metal Spikes on Riverside Park - ‘Need A Hand’ to be asked to remove spikes.

g) Conifers Overhanging Path – DMBC to be informed of trees overhanging the pathway between Common Lane and Rossmoor Close..

h) Request Re-Painting of Barrier – DMBC to be asked to paint the barrier situated at the entrance to

the passageway leading to Rossmoor Close.

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19. To Discuss Recreation Matters

a) River Torne – Council and residents expressed concerns regarding the current condition of the

the River Torne. It is now only half the width of earlier times and is choked with weeds which slow

down the flow of water. The Environment Agency do not appear to clear the weeds or dredge the

river bed and the worry is, bearing in mind recent floods, that the river in its present condition might

not be able to cope with all the water from persistent heavy rain or flash floods, and could result in

the village being flooded. It was agreed to write to the Environment Agency with these concerns.

b) Grounds Maintenance, Riverside Park – Council was informed that the Grounds Maintenance team

have not strimmed round the seat and litter bin near the boundary as per their contract

RESOLVED – It was agreed to withhold the cheque due to be paid to Veolia until the work is done.

c) Rubbish in Copse - It was reported that all the rubbish has now been removed.

d) Renovation Work Required at Pavilion – Mrs. Worthington and the Clerk to inspect and see what work is required and also look at rubbish near River Way.

e) Possible Change of Electricity supplier – The Clerk reported that the N Power contract for the pavilion expires in October and Council needs to contact the firm before the 31^st August if it wishes

to change supplier.

RESOLVED - It was agreed to remain with N Power for the forthcoming year.

20. To Receive Reports on Meetings

a) Airport Community Sub-Committee 23^rd June – It was reported that the Vulcan aircraft is

encouraging more visitors to visit the airport. There is a possibility that more carriers may be using

the airport. A discussion took place regarding airport passenger duty.

There is no money currently in the Community Fund.

b) Hayfield Lane Recreational Project – The project still has RDF funding. The proposed scheme has now been changed and a smaller sports building will be built, together with business units. There is pressure from the Ward Members to develop the play area and sports field.

c) Diamond Jubilee Celebration Meeting – The future is uncertain, due to some members resigning.

d) Charity Matters – A successful outing to Scarborough for Senior Citizens took place in June, funded

from the Auckley Charity.

21. To Consider Planning Applications:

a) No. 11//01875/EXT – Erection of detached house on approx. 0.03 ha of land following demolition

of existing store and garage (being extension of time to planning application 08/00761/FUL granted

on 17.11.2008) Land to Rear of Little Manor House, Main Street, Auckley

Council reiterated the comments it made in 2008 as follows:

Council is opposed to the development, due to the fact that the house has 3 floors and will overlook

nearby neighbours’ properties.

The development will be out of keeping with the surrounding area

b) Planning Appeal No: 11/00011/REF – Conversion of coach garage from light industrial (User Class

B1) to detached dwelling (User Class C3) and associated works and improvements

Rear of ‘Stonehaven’, Gatehouse Lane, Auckley

Council had raised no objections to the planning application, and did not wish to make any

comments on the Appeal.

22. To Report Decisions Made by DMBC’s Planning Committee – None to report.

23. To Sign Cheques

Cheque no. 002278 - N Power (Quarterly electricity charges for pavilion) £63.08

Cheque no. 002279 - HM Revenue & Customs (Tax and National Insurance) £104.76

Cheque no. 002280 - RJ Electrical (Install heater, replace toilet, etc. in pavilion) £529.00

Cheque no. 002281 - Staples Direct (Supply cartridges and stationery) £74.12

Cheque no. 002282 - H&H Surveys Ltd. (Undertake Topographical Survey) £330.00

Cheque no. 002283 - ‘Officemate’ (Administer web site) £396.00

Cheque no. 002284 - Auckley Gardens & Allotments Association (Supply plants) £45.40

Cheque no. 002285 - Veolia ES (UK) (Grounds maintenance) £685.02

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23. To Sign Cheques (continued)

Cheque no. 002286 - Yorkshire Water (Allotments water rates) £61.65

Cheque no. 002287 - Yorkshire Water (Pavilion water rates) £3.86

Cheque no. 002288 - Auckley {Parish Centre (Hire of room for July meeting) £24.00

Cheque no. 002290 - Auckley Show Committee (Donation) £900.00

Cheque no. 002291 - YLCA (Councillor to attend seminar) £35.00

Cheque no. 002292 - Mr. A. Snowden (Planning application fee) £85.00

Cheque no. 002293 - ‘Quickskip’ of Doncaster (Provide skip for allotments) £135.00

Cheque no. 002294 - Mr. A. Snowden (Architect’s fees) £800.00

24. To Receive Correspondence

a) Invitation to the Mayor’s ‘At Home Day’ at the Mansion House

b) Review of Polling Districts and Stations

c) White Rose Update

25. To Discuss Staffing Matters

Pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, Council by resolution

requested that members of the public and press leave the meeting during discussion of the above, due to

the confidential nature of the item to be discussed.

26. To Confirm Date and Time of Next Meeting

It was agreed to hold the next meeting on Wednesday, 14^th September 2011, commencing at

7.00 p.m. at the Auckley Parish Centreanydman

ouse

Chairperson ………………………..