MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 12TH JANUARY 2011, COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·        Present: -  Mrs. J. Worthington (Chairperson), Mr. S. Featherstone (Vice Chairman) Mr. I. Butterfield, Mr. J. Fletcher, Mr. G. Payne, Mrs. S. Platts, Mrs. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender,

·        Mr. M. Eardley – Team Leader, Neighbourhood Services

1.   Public Participation

      Mr. Eardley reported on the following matters:

      a)   Gating Order, Common Lane – The Gating Order is nearing completion.  He will be attending the

            Blaxton Parish Council meeting later in the month with regard to maintenance of gates to be situated

            at the end of the lane near the A614 which is in Blaxton Parish.  There have been no maintenance

            problems with gates at Mexborough, however, gates at Edlington were damaged by a 4 x 4 vehicle.

b)      Parking Problems Outside School  - Neighbourhood Teams and Parking Enforcement staff are

            continuing to patrol and monitor.

c)      Ponding Near the Green – This is an ongoing matter – there are issues underground which need to be

      addressed.

d)      Hole on Verge Adjacent to Path Leading From School Lane to Main Street  – St. Leger Homes will carry out an inspection on 18th January.

e)      Dog Fouling – Neighbourhood Services have visited the dog owner who was seen allowing his dog to foul the recreation ground and not cleaning up afterwards.  Unfortunately N. Services was unable to issue a fixed penalty fine due to the time lapse between the incident and when it was reported.   If anyone witnesses an offence of this nature and knows the name and address of the offender they are

      asked to report it to Doncaster as soon as possible.

      Members of Council reported the following items to Mr. Eardley:

a)      Spey Drive Play Area – Dog fouling is particularly bad at the present time on the recreation ground.

b)      Absence of Footway – There is no footway along Hayfield Lane from the Sycamore Drive junction to the Hurst Lane crossroads. 

c)      Request for Litter Bin – A request for a litter bin to be provided at the entrance to the Ellers Lane car

      park opposite the Doctor’s Surgery.  There is a bin further along the verge, but this is rarely used due

      to the absence of a footway.

In view of the proposed restructure of DMBC, it was agreed to write to Mayor Davies and inform him that the Parish Council appreciates the work of the Neighbourhood Team and hopes it will be retained.

2.   To Receive Apologies – None received.

3.   Declarations of Public and Prejudicial Interests – None declared.

4.   To Approve Minutes of the Previous Meeting Held on 8th December 2010

      The minutes were approved and signed as a true record.

5.   Matters Arising from the Above Minutes

      a)   Common Lane Pumping Station – Council was informed that scaffolding has been erected in

            preparation for work to be undertaken on the roof.   

b)      Sandhill Rise  - The Housing Manager reports that no further complaints have been received by

the Association since November.  The tenant in question has been issued with a caution due to anti-social behaviour and hopefully this has now resolved the issue, but should further complaints be received, the Association will consult with its solicitors on the next course of action.

c)       Dilapidated Building, Hayfield Lane – Council to write to all 3 Ward Members re. this matter.

d)      Concerns Re. Bus Service – A meeting has been arranged with representatives from SYPTE and

‘First’ Buses on 27th January.

e)       Dog Fouling at Riverside Park – Mr. Fletcher reported that he installed a number of signs on the

      recreation ground, all of which have been removed.  He has since had more robust signs made and

      will continue to place these at various locations.

f)   Signal Lights Near Park and Ride Site, A638 – This matter appears to have been resolved.

 

 

 

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5.   Matters Arising (continued)

g)   Encroachment of Recreation Ground – The Clerk reported that the pole erected on the reclaimed land

      is a ‘Waymark’ post.

RESOLVED – After discussion, it was agreed that Council would not press for further costs to be paid by the resident.

h)      Public Footpath No. 2 – DMBC’s Footpaths Officer advises that a letter has been sent to the person

      shown on their records as landowner requesting that the trees are cut back.  If he fails to comply

      with this request, DMBC will serve notice and carry out the necessary works and reclaim the costs.

      i)    Condition of Roads During Recent Snows – Highways Officer replies on behalf of the Mayor and

            advises that the clearance of footways was a very slow process due to the ice from compacted snow

            and very low temperatures.  There was a joint operation between the Neighbourhood Teams and the

            Highway Service, and from 9th December they were also working on treating remaining roads in all

            areas, having managed to get the main roads just about clear.  Farmers were used for as long as

            possible until a point was reached where the snow had become compacted so much by other vehicles

            that it was no longer possible to move it by plough.

j)   Condition of Parish Centre Car Park – The Chairman of the Parish Centre Committee acknowledges

Council’s disappointment that the car park had not been cleared on 8th December, but feels that

conditions were rather exceptional and most other car parking areas were suffering similar problems. 

Suggestions to employ a local farmer to clear the snow would not be possible due to the base of the car park being gravel.  The committee to see whether a solution to the problem can be resolved.

k)      Hayfield Amenity Centre – Pending.  

6.   Community Police Report

      No Officer was available to attend.  The Clerk was instructed to contact PCW Julie Gibbon and ask

      whether she might be available to attend any future Parish Council meetings and, in addition, would it be possible to supply the Council with crime statistics.

7.   District Councillor’s Report -  No one was available to attend.

8.   To Receive Quarterly Internal Audit

      The audit has been checked and signed as correct by the designated Member. 

      RESOLVED – The audit was accepted by Council.

9.   To Consider Quotations to Paint BT Telephone Kiosk

      Two quotations received to prepare and apply paint to interior and exterior of kiosk as follows:

      John Walton quotes the sum of                                    £435.00 

      ‘Need A Hand’ quotes the sum of                               £420.00

      RESOLVED – Mr. Featherstone proposed that Council accept the quotation from John Walton because

      of more detail being given.  Mrs. Platts seconded the proposal, and the motion was carried.

10. To Approve Specifications for Bus Shelter

      The landowner confirms that a shelter of either brick or stone would be acceptable with a length of 10 ft

      and width of 4 ft. 6 inches.  The wall across the front to be demolished, but the wall at the side with the

      concrete toppings to be retained.  He assumes the concrete base from the old shelter is still in place under

      the soil which was tipped in and may be appropriate.  Council agreed to invite tenders from 4 builders.

11. To Consider Suitable Items of Play Equipment for Riverside Park

      It was agreed to invite a representative from ‘Wicksteed’ Play Equipment to visit on site and suggest a

      suitable plan. 

12. To Discuss Removal of Rubbish, Rear of Sandhill Rise

      Council was informed there is a large amount of rubbish to the rear of properties numbered 31-37.  This

      includes broken fencing and also building blocks covered with soil and grass cuttings which have been in

      situ for a number of years.

      RESOLVED  - Following discussion, Mr. Butterfield proposed that DMBC is asked to clear all the

      debris,  Mrs. Staniforth seconded the proposal, and the motion was carried.

     

 

 

 

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13.  To Discuss Aggregates Quarry Near Hurst Plantation

       DMBC’s Minerals Planning Officer advises that the quarry has the benefit of a planning permission for

       the extraction of sand and gravel which endures until 2042.  Should there be trees within the permitted

       extraction area, the felling of them is permitted.  The Minerals Planning Authority has not been notified

       that work has commenced on the site and there are a number of conditions regarding various surveys

       which are required in advance of various stages of working, but he has no reason to suspect that

       unauthorised works are taking place.  Council to make enquiries as to who is the new owner.

14.  To Discuss Updating Council’s Web Site

       It was agreed to ask the Web Master to provide a ‘Feedback’ page to allow members of the public to

       make comments.   In addition, to remove the outdated Police Report and update report on carol singing.

15.  To Decide Items for Newsletter

       It was agreed to feature items on the Christmas carol singing in December, problems regarding fouling

       by dogs and a short note advising that negotiations are taking place with the landowner to replace the

       bus shelter at Main Street.

       Council agreed to fund a whole page in the ‘Arrow’ newsletter – half to display Council items, the other

       half to promote the Auckley School’s Breakfast Club and After School Club.

16.  To Discuss Proposal to Cease Double Taxation Grant

       Due to significant reductions imposed by Central Government, the Mayor in his draft budget proposes to

       cease the Double Taxation Grant Fund for 2011/2012.  The full Council will be meeting on 21 February

       to debate the proposals and, although the responses from PCJCC meetings have been acknowledged, due

       to the current economic climate, it is thought the proposal to cease the grant will remain.  

       The Clerk reported that Auckley received a grant of £418.00 for the 2010/2011 financial year.

17.  To Discuss Highway Matters

       The Clerk to ask Neighbourhood Services whether it would be possible for litter bins to be installed

       at the following sites:

        a)   Inside the bus shelter adjacent to the Eagle and Child car park

b)   Attached to a lamp post or pole close to the bus shelter situated in front of No. 85 Main Street

18.  To Discuss Recreation Matters

       a)    Carol Singing – Members reported sub-zero temperatures on the night of 21 December and, as a 

              result, the number of people attending the event was considerably reduced.  A collection in aid of

              Comforts for Patients of the Coronary Care Unit at Doncaster Royal Infirmary raised the sum

              of £52.34.  Due to a misunderstanding, members of the Band did not bring their lighting equipment,

              but managed with headband torches.

b)       Public Footpath No. 7 – DMBC’s Footpath Officer to be informed there is still no sign pointing to

       the wood.

c)       Pavilion Water Leak – A small pipe in the kitchen area has burst, but when the plumber came to

 inspect the leak there was no water supply to the pavilion from the mains and he was unable to

 identify whether the problem was due to an underground pipe being frozen because of the sub-zero

 conditions.  He will return when the temperature rises and everything has thawed out.  In the mean-

 time the water has been turned off and Mr. Swainston is to inspect the meter at regular intervals.

d)      To Consider Changing Pavilion Water Heater  - The plumber, Mr. Hunter, to be invited to submit a

quotation to supply a new water heater.

e)      Possible Closure of Library – Council was informed that Cantley Library is one of several threatened

      with closure due to budget cuts.  A letter to be sent to the Mayor expressing concerns that this will be

      a cultural loss to the area. 

19.  To Receive Report of Meeting

       a)   Meeting of Hayfield Lane Recreation Project – Mr. Swainston reported that a Director’s meeting

             will be held next month.  The short-listed companies have been requested to tender for early

             February.

 

 

 

 

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20.   To Consider Planning Application:

        No. 10/03542/MAT – Erection of new community sports facility with associated car parking,

        landscaping and outdoor community play areas with sports pitches (being amendment to previous

        permission 10/01444/FULM granted 06.09.2010 to add additional windows to the south and east

        elevations)

        Land Off Hayfield Lane, Auckley

        Council had no objections or comments to make in respect of this application.

21.   To Report DMBC’s Planning Decisions:

        The following planning applications have been granted permission:

a)         Erection of first floor pitched roof extension over existing utility, single storey pitched roof

        extension to side and pitched roof extension to rear of existing garage of detached dwelling

        2 Riverside Gardens, Auckley

b)     Formation of pitched roof to replace existing flat roof over kitchen and garage to side of semi-

        detached house  -  14 Ravenswood Drive, Auckley

c)     Erection of detached house on approx. 0.02 ha of land (being resubmission of application

        withdrawn under Ref 10/01751/FUL on 05.08.10)    1 Oak Tree Avenue, Auckley

  d)     Erection of detached bungalow on approx. 0.03 ha of land 

          Land Adjacent 2 Childers Drive, Auckley

  e)     Erection of detached house on approx. 0.01 ha of land following demolition of existing garage

    3 Lilac Grove, Auckley

        f)     Erection of single storey pitched roof extension to rear of detached bungalow, following

                demolition of existing conservatory   -   23 Norwood Avenue, Auckley

  g)     Erection of first floor pitched roof extension above existing garage to side and single storey pitched

         roof extension to front of detached house  -  6 River Way, Auckley

h)           Erection of no. 1 detached dwelling with integral double garage

        Stonehaven, Gatehouse Lane, Auckley.

i)             Installation of 3 no. metal gates and soil bunding in order to restrict vehicular access (being application under Regulation 3 Town & Country Planning (General) Regulation 1992)

Common Lane, Auckley

22.  To Sign Cheques

       Cheque no. 002208 –  Doncaster Hospitals Charitable Fund (Christmas collection)                  £52.34

       Cheque no. 002209 -  Veolia ES (UK) Ltd.  (Grounds maintenance)                                       £78.34

       Cheque no. 002210 -  Auckley Parish Centre (Hire room for January meeting)                         £24.00

       Cheque no. 002211 – Yorkshire Water (Allotments water rates)                                            £124.73

       Cheque no. 002213 -  HM Revenue & Customs (Employees’ tax, employer’s N.I.)               £292.32

       Cheque no. 002214 -  DMBC (Emptying of canine  and litter bins)                                         £247.93

       Cheque no. 002215 -  Yorkshire Water (Pavilion water rates)                                                  £21.85

23.  To Receive Correspondence

       a)   Contract for hiring Auckley Parish Centre signed.

       b)   SYPTE  - Changes to bus services.

24.  To Confirm Date and Time of Next Meeting

       It was agreed to hold the next meeting on Wednesday, 9th February, commencing at 7.00 p.m. at

       The Auckley Parish Centre.

 

 

 

 

 

 

                                                                                                            Chairperson ………………………….