MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
10TH FEBRUARY 2010 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. S. Featherstone, Mr. G. Payne, Mr. I. Swainston,
· Mr. G. Warrender.
· Community Policeman Brian Pyle
· One member of the public.
1. Public Participation
a) Speeding
- A resident enquired whether action is being taken with regard to speeding on
and was advised that Council is currently in correspondence with the Mayor concerning speed limits.
b) Christmas Celebrations – The same resident referred to Council’s article in the recent ‘Arrow’ newsletter asking for volunteers to take on the role of Father Christmas during the ‘Carols round the Tree’ event. He suggested that the Doncaster Lions could stage a Santa’s grotto and collect for Council’s preferred charity. This item is to be discussed at the next meeting.
2. To Receive Apologies - Received and accepted from Mr. I. Butterfield and Mrs. S. Platts.
3. Declarations of Interest – Mr. Payne declared a personal interest in No. 11 (Application for donation towards new youth club)
4. To Approve Minutes of the Meeting Held on13th January 2010
The minutes were approved and accepted as a true record.
5. Resignation of Parish Councillor
Council has received a letter of resignation from Mr. P. Cockett who has served for a number of years on the Council. Members paid tribute to Mr. Cockett’s efforts and commitment to the Council and local community.
6. Matters Arising from the Previous Meeting
a)
the landowner have been received and sent to the Environment Agency, and it is up to the E.A. how
it responds to this information The matter now has to go to the Planning Dept, whether or not the E.A.
agrees with the technical details and analysis.
b) BT Telephone Kiosk – ‘Need A Hand’ will paint the floor of the kiosk when dryer conditions prevail.
c) Provision of Cover and Chamber for
Christmas Tree - Some work has been carried out by DMBC but
it is awaiting completion. The invoice is to be paid when the work is finished.
d) Provision of New Play Equipment at
informed that Mr. Swainston is Council’s nominated officer to serve on the ‘Play Builder’ team,
The Manager advises that ‘Record’ Play Equipment is no longer on DMBC’s preferred list – these are
SMP and Wickstead.
e) New Access Road to Airport – Community First advises that DMBC has not adopted the road yet
because there are some outstanding issues. Hopefully the road will be adopted later this year.
f) Request for 20 mph Zones - Pending.
g)
h) Double Yellow Lines – Pending.
i) Fishing Signs on Riverbank – Pending.
j) Listed Buildings – Pending.
7. Community Police Report
P.C. Pyle reported the following crimes were committed in the Parish since 1 January 2010:
1 drugs offence
1 burglary at
1 burglary from farm plus theft of motor vehicle – later recovered.
1 damage to window from air rifle pellet
Theft of scrap metal from garden
Theft of conifers in ceramic pots
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7.
Community Police Report (continued)
Operation of Speed Gun - Weather conditions during the last 2 months were mostly unsuitable for
operating the speed gun. It was only deployed 4 hours in December and all motorists were found to be
adhering to the limits. When conditions improved the gun was operated for 1.5 hours and 9 warning
letters were given out.
Police
Operations - Police have conducted an operation on
patrols per day monitoring the situation. Several cars were stopped and drugs and other items found.
Police have also run a farm watch system to
detect poaching and other crimes - 26 offences detected.
Items Reported By Council - It was reported that parked vehicles at Dart Grove are preventing the flow of through traffic at various times. Last week DMBC staff were unable to drive along the street to empty wheelie bins due to this congestion and had to return later in the day.
It was also mentioned that some school buses are carrying far too many children for safety.
P.C. Pyle informed Council that he has received complaints re. this matter and is monitoring the situation.
8. District Councillor’s Report - Mrs. P. Schofield was unable to attend the meeting and sent her apologies
9. To Approve Quarterly Internal Audit
The audit has been checked and signed as correct by Mr. Warrender, the delegated Council Member.
Council approved the audit.
10. To Consider Quotations
to Carry Out Grounds Maintenance at
Three firms were invited to submit quotes to carry out grass cutting x 14, strimming round trees, bollards, etc. and around the whole of the perimeter of the field x 6, chemical treatment of the ground, removal, storage, painting and re-erection of goal posts and renovation of goal mouths
Two quotations have been received as follows:
North Notts Landscapes quotes - £5,675.00
Veolia ES (
RESOLVED – Following discussion Mr. Payne proposed that the lower quote from Veolia be accepted.
Mr. Featherstone seconded the proposal, and the motion was carried.
11. To
Consider Application for Donation Towards New
Council was informed that funds are being obtained from the Ward Members’ flexible budget to provide
a secure cupboard required for equipment. However, a further £150 - £200 is still needed to set up the
the tuck shop and provide craft materials.
RESOLVED – Following discussion, Mr. Featherstone proposed that Council give an additional
donation of £200 for these items. Mr. Warrender seconded the proposal, and the motion was carried.
The donation is made under Section 137 of the Local Government Act 1972.
12. To
Consider Quotation to Undertake Inspection of Trees at
Two quotations have been submitted to supply a written report on the status of all the trees/copses on
and recommend any action to be taken.
Mr. Barrass submits a quotation in the sum of : £550.00 + VAT
Mr. Hargreaves (‘Need a Hand’) submits a quotation in the sum of: £375.00
RESOLVED – Following discussion, Mr. Featherstone proposed that Council accept the lower quotation
from Mr. Hargreaves, also bearing in mind his experience and the standard of earlier work that he has
undertaken for Council. The proposal was seconded by Mr. Warrender, and the motion was carried.
13. Sandhill Rise Footpath – Consultation on Possible Site for Waymarking Sign
DMBC’s Footpath Officer advises that a public footpath now legally exists along the route between
Nos. 29 and 31 Sandhill Rise. The resident has been asked to remove all obstructions from the footpath
and failure to comply will lead to a notice being served once the 42 days have elapsed. The Officer
considers the best option is to fix a ‘Waymark’ post at the field end of the footpath rather than erecting
a signpost in an already overcrowded cul-de-sac.
RESOLVED – Council was agreeable to a ‘Waymark’ post being sited on the recreation ground, but also
suggested there should be some sign on the street, e.g. a notice attached or stencilled to the lamp post.
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14. To Receive Updated
Report on Encroachment of Recreation Ground
Council’s solicitor reports that he has finally received the Consent Order from the County Court
confirming terms of agreement which requires the resident to remove all trees, fencing and other items placed on the said land by 23 February 2010. The solicitor to be informed if there is no compliance by that date.
15. Proposed Gating of
Neighbourhood Officer
has arranged a meeting of all interested landowners for 15 February 2010 to
discuss the proposal to gate off part of
16. Response to
Questionnaire Regarding Date of Next Carol Singing
The Clerk reported there has only been a small response to the questionnaire published in the ‘Arrow’ newsletter asking whether residents wished the ‘Carols Round the Tree’ to continue to be held on the same evening as the Christmas Market, or whether they would prefer this event to be held on a separate evening. To be discussed at the March meeting.
17. To Discuss Highway Matters
a) Query Regarding Riverbank Footpath – DMBC Footpaths Officer reports that the Authority has
recently developed a walking map of the Borough which addresses where the public can go. He
understands that the footpath alongside the river upstream from Auckley bridge on the Branton side
may be a permissive footpath that the Parish Council has negotiated with the landowner, and wonders
whether Council would be willing for him to add this path to the map.
RESOLVED - The Clerk to reply with details of the history of the path and enquire whether this
could be categorized as a permissive footpath.
Litter
Picking,
writes to enquire whether
Council’s Handyman could be deployed on the estate to pick up litter because
there is a considerable amount of rubbish being dropped by pupils from the
RESOLVED – Council is to write to the Headteacher and ask whether he would speak to pupils about this problem. It was also suggested that the resident who highlighted this problem might wish to write to the school to reinforce the message. With regard to Council’s Handyman – he is employed to keep tidy and maintain Parish Council land.
Damage to Grass Verge – It was reported that the grass verge has been churned up by building
machines outside
Rubbish Outside Nisa Store – Council was informed that rubbish is accumulating in the passageway
that runs between the Cambrian Homes development and the Nisa Store, and the litter bin usually sited there has been removed. Community First to be informed.
18. To Approve Purchase of ‘Standing Orders’
It was agreed to purchase a new copy of NALC’s ‘Standing Orders’ at a cost of £25 plus postage and
package.
19. Report of Meetings:
a) Parish Centre Trustees’ Meeting – Council was informed that Mr. Cockett has resigned from the
committee. Mr. Warrender indicated that he would be willing to serve on the committee, and
Council agreed to nominate him.
PCJCC Meeting – Mrs. Worthington reported on the following:
Mayor Davies – The Mayor attended the meeting and answered questions on a number of issues
including road repairs, aims to reduce the DMBC budget, an increase in town traffic and plans to
improve the image and reputation of the Authority.
106 Agreements
A long debate took place, resulting in an unanimous agreement that Parish/Town Councils should rank alongside Neighbourhood Managers when dealing with 106 procedures, and that information relating to these procedures should be made available to Parish Councils as an elected body, rather than channelled through the Neighbourhood Managers.
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20. To Consider Planning Applications:
a) No. 09/03104/FUL – Erection of single
storey extension to rear of Post Office and takeaway
Post Office,
Council had no objections or comments to make in respect of this application.
No.
10/00182/FUL – Erection of part two storey/part single storey pitched roof
extension to side and
rear including ground floor
conservatory to rear of detached house
Council had no objections or comments to make in respect of this application.
No.
10/00099/FUL – Erection of two storey pitched roof extension to side of
semi-detached house
Council considered the foul soil stack should be fitted internally, rather than externally as shown on the plan.
21. To Report Decisions of DMBC’s Planning Committee
The following planning applications have been approved by the committee:
No. 09/02867/FUL – Erection of single storey detached building (13.18m x 9.31m) for use as
Physiotherapy Practice (D1)
Formerly Club
Impact Gym, Finningley Estate,
b) No. 09/02866/FUL – Erection of two storey pitched roof extension to side and two storey pitched
roof extension to rear of a detached house and conversion of the existing garage
22. To Sign Cheques
Cheque no. 002097 - DMBC (Emptying dog bins Sept - Dec) £141.45
Cheque no. 002098 - South Anston Fire Extinguishers (Servicing extinguishers) £41.23
Cheque no. 002099 - ‘Need a Hand’ (Supply & fit glass & frames to BT kiosk) £95.00
Cheque no. 002100 - Armthorpe Elmfield Band (Donation) £150.00
Cheque no. 002101 - Auckley Parish Centre (Hire room for February meeting) £24.00
Cheque no. 002103 - Vulcan Youth Club (Donation) £200.00
Cheque no. 002104 - DMBC (Install access, ducting & cover for Christmas lights) £494.91
23. To Receive Correspondence
a) The Neighbourhood Manager has written to inform Council that either herself or someone from the
Department will attend Council meetings on a quarterly basis.
b) Agenda of YLCA’s South Branch meeting for 20 February.
24. To Confirm Date and Time of Next Meeting
It was agreed to hold the Annual Parish Meeting on Wednesday, 10th March 2010, commencing
at 7.00 p.m. at the Auckley Parish Centre. The Parish Council meeting will follow at approx. 7.30 p.m.
Chairperson ………………………….