MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 11TH FEBRUARY 2009 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. I. Butterfield (Vice Chairperson),
· Mrs. L. Allwood, Mr. P. Cockett, Mr. S. Featherstone, Mr. G. Payne, Mr. I. Swainston,
· Mr. G. Warrender
· Community Constable Brian Pyle
· One member of the public
1. Public
Participation – A resident expressed concern regarding the dreadful
state of the road adjacent to the Mosham Quarry which
is regularly covered in sludge, and
2. To Co-Opt a New Parish Councillor
One letter of application has been received from Mrs. Sue Platts, a resident of Auckley.
Mr. Butterfield proposed that Mrs. Platts be co-opted onto the Council, this was seconded by
Mr. Warrender, and the motion was carried.
3. To Receive Apologies – None..
4. To Receive Declarations of Personal and Prejudicial Interest – None received.
5. To Approve Minutes of the Meeting Held on 14th January 2009
The minutes were approved and signed as a true record.
6. Matters Arising From the Above Minutes
a) Drainage Problems – Severn Trent confirms that a blockage was cleared on 12 January on a
section of sewer between the bend on
Drive. As part of the work involved in clearing the flooding they would have inspected the
manhole near the car park next to the fast food establishment. An extensive sewer cleanse has
been arranged for 24th January which will cleanse the system
from The Green, down
to the
cleanse then leaflets will be issued to advise what should and should not be deposited into the
sewerage system.
b) Encroachment Onto Recreation Ground - Council’s solicitor has heard nothing from the resident
and will therefore refer this matter to their litigation department.
c) Entrance to Public Footpath No. 2 - A reminder to be sent to DMBC’s Footpath Officer.
d) Path at Sandhill Rise – The firm of Robin Carr Associates has been instructed by DMBC to refer the Definitive Map Modification Order to the Secretary of State/Planning Inspectorate for determination. DMBC has decided to adopt a neutral stance and it is the usual practice under these circumstances to ask the applicants (Parish Council) whether they would be prepared to present the case in support of the Order.
RESOLVED – Council agreed to present the case. Consent given for inspector to access land.
e) Modification of Access Gate to River – Cantley with Branton Council has written to Environment
Agency and asked them to instruct the adjacent landowner to remove his fence.
RESOLVED – It was agreed that Auckley would also write in support of Cantley with Branton
and ask the Environment Agency to persuade the landowner to remove the fence. If not, could
EA remove it because residents are enquiring when they will be able to walk the riverbank.
f) Fouling by Dogs – Community First Neighbourhood Manager has been out to look at specific
areas identified by Council, and the signage and stencilling will be renewed. On 4 February
four Enforcement Officers were in the village and surrounding areas all day to issue fixed penalty notices to any offenders caught dropping litter or allowing dogs to foul areas.
g)
Dilapidated Building,
regarding the continued untidy condition of the unit and requested a specific period for the works to be completed. If there is no change he has stated that a formal 215 notice will be served and possible direct action taken should the notice not be complied with.
Page 2
6. Matters Arising (continued)
h) Christmas Tree Electricity Charges - YLCA has forwarded Council’s enquiry to N Power but is
still awaiting a response. The Association is finding it increasingly difficult to obtain a response
from the representative they previously met. A reminder has been sent.
i) Funding Bid to Provide Play Equipment – No reply received. Mr. Hawley to be invited to attend
the next Council meeting to give an update.
j) Adoption of BT Telephone Kiosk – The Clerk has now obtained the required MPAN number
required by BT before they will transfer the kiosk.
k) Donation Towards Speed Gun – Council was informed that a contribution from the Ward
Members’ flexible budget is to be made towards the purchase of the gun. The Clerk to enquire
what sum has been allocated from the budget.
l) PCJCC Meeting – Mrs. Worthington reported that the Charter has now been adopted.
m)
Traffic Lights at
n)
Unauthorised Trading at
7. Community Police Report
P.C. Pyle reported that the crime figures from 1st January – 11th February were as follows:
1 burglary dwelling
2 thefts of motor vehicles (Hayfield area)
1 theft from vehicle (fog lights)
1 damage of wall at Myrtle Grove
5 assaults – domestic and scuffles
P.C. Pyle was given the names and addresses of 2 people who are permitting their dogs to foul the
streets and not cleaning up after them. He was also informed that horses grazing on land adjacent to
Public Footpath No. 2 are sometimes nipping members of the public on their arms and shoulders when they walk the footpath near Auckley Plantation. Council to inform DMBC Footpaths Officer.
8. District Councillor’s Report
Mrs. P. Schofield was unable to attend the meeting and sent her apologies.
9. To Receive Quarterly Internal Audit
The two delegated members of Council have checked the audit and signed it as correct. Council
accepted the audit.
10.
To Consider Tenders To Carry Out
Maintenance Contract at
Three tenders received to carry out grounds maintenance to include grass cutting, strimming,
removal, storage, painting and re-instatement of goal posts, renovation of goal mouths, marking of pitch and chemical spray.
DMBC quotes the sum of £7,207.00
Plevey’s quotes the sum of £6,809.40
Veolia ES (UK) quotes the sum of £1,978.64
RESOLVED Following discussion, Mr. Featherstone proposed that Council accept the lowest
quotation supplied by Veolia. Mr. Payne seconded the proposal, and the motion was carried.
11. To Discuss Provision of a Race Equality Scheme
Council has compiled a scheme which celebrates diversity in the community and aims to develop a
culture of responsibility which will support everyone. Council’s ambition is for all our community to
respect and appreciate the values and backgrounds of all cultures and ensure that those with a
disability, different religions and faiths, and of different sexual orientation are able to participate in
the democratic process.
RESOLVED – The scheme was adopted unanimously.
12. To
Consider and Make Comments on
Council was asked its views on a number of questions relating to the Draft Airport Master Plan
and agreed with the majority of questions asked with the following exceptions:
Q3. Council supports in principle
the associated
job creation, providing the infrastructure is first in place.
Q6. Council does not think the Airport is doing enough to address environmental impacts associated
with its growth.
Q8. Council does not feel that enough publicity has been given to the consultation.
Page 3
13. To
Discuss Untidy Land at
The solicitor acting for the landowner advises that the Council has no authority to enter onto the land,
and should anyone attempt to remove the fencing this will involve trespass.
RESOLVED – The Clerk to reply that, in view of the fact that Members of Council are denied
access, they are unable to maintain the fencing, and therefore assume that the owner will take over
the responsibility for it and keep it in good condition. Bearing in mind that the land is located in a
prominent position at the centre of the village, it will hopefully be maintained in a reasonable state.
14. To Discuss Condition of Roads Adjacent to Auckley Quarries
a) Mosham Quarry – DMBC Highways Officer writes that, following further problems with mud
being spread on the road, the quarry owner has been cautioned by the Police and Highway
Enforcement with regard to quarry operations. A wheel wash facility has now been moved nearer
to the entrance, and the quarry has been instructed to reduce the number of lorries to the site if
weather conditions deteriorate. Instructions have also been given that if the road becomes caked
in mud then all operations must cease until the road is classed as acceptable for road users.
DMBC has investigated the problem of water ponding at the entrance to the plant and an order
has been raised to create 2 dykes at the rear of the verge area either side of the entrance and a
ditch created to drain water away to the dykes.
RESOLVED – It was agreed to write to the Police concerning the ongoing problems occurring
on the road which are putting motorists at risk.
b)
surface water gullies being blocked with sand.
RESOLVED – It was agreed to write to Highways regarding this matter and also make a request for the gullies to be jetted.
High Verges - The Neighbourhood Manager advises there has been a slight hold-up with the Capital Funding to reduce the high verges, this has now been resolved and she will let Council know when a commencement date is obtained.
15. To Discuss Highway Matters
a) Highway Potholes – It was reported that following the frost and snow a number of potholes have
appeared on the surface of roads in the Parish. Community First to be informed.
b)
Molehills on Village Green – This grassed area is currently covered with molehills. DMBC to be
asked whether it would be able to take action to eradicate the moles.
c)
Missing ‘Myrtle Grove’ Sign -
Teenagers have removed the nameplate from the sign. The Community First Officer has informed the
relevant department and the sign will be either repaired or replaced, depending
on its condition.
d)
currently problems concerning the private land on which the bus stop opposite
16. To Discuss Recreation Matters
a) Pavilion Repairs – It was agreed to ask ‘Need A Hand’ to repair the hole in the pavilion ceiling
as soon as possible.
17. Report of Charity Trustees’ Meeting
The trustees have approved a constitution which sets out procedures for meetings and will be
additional to the Will of 1672 which is the charity’s Governing Document. The Parish Council, as
corporate trustee, is asked to endorse the constitution and it will then be sent to the Charity
Commission for acceptance.
RESOLUTION – Council agreed to endorse the constitution.
18. Report
of
Mr. Swainston reported that the committee now has a draft business plan and is involved with
‘Sport for
i.e. indoor cricket, five-a-side football, hockey, etc. The planning brief runs out this year so some
decisions will have to be made in the near future.
Page 4
19. To
Consider Planning Applications:
a)
No. 09/00117/FUL – Erection of ground floor conservatory extension to
rear of semi-detached
house - 15 Nene Grove, Auckley
Council had no objections to make in respect of this application
b)
No. 09/00039/FUL – Erection
of brick building to replace existing timber structure, merger of
proposed
structure with existing masonry building with monolithic pitch roof to cover
existing
and
proposed, erection of single storey storage building (5.95m x 8.76m) and
formation of new
pedestrian
access to
No objections raised.
c)
No. 08/03481/OUTM – Erection of 750 homes, roads, footpaths, cycle
routes, landscaping, open
areas and play facilities on
approx. 18.6 ha of land
Land Off
Council expressed serious concerns regarding the application for the following reasons:
An additional 750 dwellings will have an adverse effect on already over-stretched local services
such as schools, doctors’ surgeries, etc.
Problems with the old inefficient sewerage system will be exacerbated.
The road infrastructure system
needs to considerably improved, and
there is no footpath on
Lane from the site to the A638.
Public Footpath No. 7 may be put at risk
Council feels that sufficient parking space should be allocated to proposed new properties to
eliminate the need for residents to park on roads and footways.
d) No.
08/03469/CON – Consultation by
under
Section 106 of Town and Country Planning Act 1990 to upgrade night noise
provisions and
alter
restrictions on night cargo including: 1.
Introduction of Quota Count 4 aircraft at night
2. Introduction of a new 0.25 Quota Counct Control
3. Prohibition of use of airport
at night by
Quota Count 8 and 16 aircraft
Council expressed serious concerns regarding the application for the following reasons:
Residents’ sleep patterns will be interrupted if night flying times are extended.
The infrastructure is not in place to cope with additional HGV’s carrying freight.
There will be noise associated with loading and unloading, and from increased traffic.
A number of other airports do not operate flying between 23.30 and 0600. Why should
e)
No. 09/00186/REMM – Details
of siting, design, external appearance and means of
access for
14 detached houses on approx. 0.37 ha
of land (being matters reserved to outline granted under
reference 07/00276/OUTM on
15.10.07)
Land Off
Council had concerns regarding the following:
The development will have an adverse effect on local over-stretched services
Additional traffic will be generated.
Problems with the old inefficient sewerage system will be increased.
20. To Report Decisions of DMBC’s Planning Committee
a) The following applications have been granted planning permission:
No. 08/03498/FUL – Erection of detached house with double garage on approx. 0.02 ha of land
and formation of/alterations to vehicular access to
b) No. 08/03313/FUL – Conversion of caretaker’s bungalow to children’s centre including erection
of covered pram storage area (2.3m x 1.0m) with new disabled access ramp to front and creation
of 6 no. additional parking spaces to existing school parking area
Caretaker’s Bungalow,
Page 5
21. To Sign Cheques
Cheque no. 001961 – Rotherham Doncaster, South Humber Trust (Connect tree lights) £143.75
Cheque no. 001962 – Rotherham Doncaster, South Humber Trust (Take down lights) £103.50
Cheque no. 001963 - Arrow Publications (Items published in newsletter) £55.00
Cheque no. 001964 - Neat Ideas (Supply stationery) £58.81
Cheque no. 001965 - Yorkshire Water (Allotments water rates) £27.77
Cheque no. 001966 - Yorkshire Water (Pavilion water rates) £16.18
Cheque no. 001967 - CPRE (Annual membership) £29.00
Cheque no. 001969 - Auckley Parish Centre (Hire room for meeting) £24.00
22. To Receive Correspondence
DMBC’s Sustainable Borough Strategy
b) ‘Tell Us About Your Neighbourhood’ Consultation - Members to complete forms to return to
Community First.
23. To Confirm Date and Time of Next Meeting
It was agreed to hold the Annual Parish Meeting on Wednesday, 11th March 2009, commencing at
7.00 p.m. at the Auckley Parish Centre. This will be followed by the Parish Council Meeting at
approximately 7.30 p.m.
Chairperson ………………………………