MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL

HELD ON WEDNESDAY 14TH DECEMBER  2011, COMMENCING AT 7.00 P.M.

AT THE AUCKLEY PARISH CENTRE

 

·       Present: -  Mrs. J. Worthington (Chairperson), Mr. I Butterfield, Mr. G. Payne, Mrs. S. Platts,

·       Mrs. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender

·       One member of the public.

1.   Public Participation

      a)    Sand Deposits  A resident expressed concerns regarding sand blocking drains which in turn leads

             to flooding of the highway at Hurst Lane.  It was agreed to write to the Area Officer ask him to

             monitor and clarify whether the inlets in the road are in fact soakaways.

b)     Rubbish at Common Lane - Council was informed that a considerable amount of rubbish has been dumped at Sandwith Hill and on the bend leading to Thorne Road.  In addition a mattress has been thrown into the dyke near the small brick bridge.  This to be reported to Area Officer.    

c)     Request for New Village Signs – A resident suggested that more decorative “Auckley” signs on the three approaches to the village would be aesthetically pleasant, and he intimated there may be some funds available to be used for the village. 

2.   To Receive Apologies  - Received and accepted from Mr. Featherstone and Mr. Fletcher.

3.   Declarations of Personal and Prejudicial Interests – None declared.

4.   To Approve Minutes of the Meeting Held on 9th November 2011

      The minutes were approved and signed as a true record.

5.   Community Police Report – No Police Officer was present.

6.   District Councillor’s Report – The District Councillor was unable to attend.

7.   Matters Arising from the November Meeting

      a)   Dangerous Wet Leaves on Pavement Near The Paddocks - These have now been cleared.

      b)   Request for Collapsible Bollard, Rear of Church Close – The St. Leger Homes Estate Officer advises

            that the parking matter has now been resolved and therefore it is not necessary to install a barrier. 

            The Area Officer will monitor the situation and contact the Estates Officer if the problem re-occurs.

d)     Parking Problems Outside School and Shops – Council is to ask the Traffic Enforcement Team to

monitor parking outside the Auckley School and Ellers Lane shops

e)     Barrier, Spey Drive Play Area  - A reminder to be sent to Area Officer.

f)      Footpath No. 7 – Mrs. Schofield to be reminded of this matter.

g)     Advertisement Boards, Hurst Lane – It was reported that the boards have been removed, but the

posts are still in situ.

h)     Removal of Hedges, Bell Butts Lane – The Clerk to ask the Enforcement Officer to contact the

current landowner because it is possible he may have encroached on the footpath land, and there is concern more might taken.    The Footpaths Officer is also to be made aware of the situation.

i)      Village Planters – Members wondered whether the Gardens & Allotments could plant some pansies or similar to give a dash of colour, now that the summer flowers have been removed.  There are

bulbs underneath, but they will take some time to emerge.  The Clerk to speak with the Chairman.

Landscaping Rear of Supermarket Extension – Mrs. Woodcock will investigate after Christmas.

j)      Dumped Rubbish, Eastfield Lane – The Clerk reported that the Handyman has removed a large

amount of broken concrete dumped in the hedgerow adjacent to the school and this material has been taken to the ‘Dumpit’ Site.

8.   To Consider Council’s Budget 2011/2012

      Predicted expenditure for 2011/2012 is £120,507.00 - this includes the cost of the play equipment and

      bus shelter, and predicted income is £91,944.00.    Predicted expenditure for 2012/2013 is £28,093.

9.   To Decide Precept for 2012/2013

      Council predicted that expenditure for the next financial year would be on a more moderate scale as there are no major projects planned for 2012/2013.      

      RESOLVED  -  Following discussion, Mr. Payne proposed that the precept for 2012/2013 remains at

      £28,000.00.  Mrs. Staniforth seconded the proposal, and the motion was carried.

 

 

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10. To Receive Update on Installation of Play Equipment

      It was reported that the installation is now in its third week, all concreting of bases has been completed and some of the metal structures installed.   Members of Council, Clerk and Mr. Snowden met with one of the Site Managers on12 December to look round the site and see what progress had been made. 

      RESOLVED – Members of Council ratified a decision made earlier at the site meeting that the equipment be examined by an independent ROSPA inspector on completion of the installation.

11. To Decide Person/s To Officially Open Play Park

      Mr. Butterfield proposed that Council contacts the Head teachers of all 4 schools in Auckley Parish to

      invite pupils to suggest a name for the new play park.  The child who chooses the winning name and the

      runners-up will be able to participate in the opening ceremony. 

      Mr. Payne proposed an amendment, that the area retains its original name of Riverside Park. There was

      no seconder for the proposal and therefore the amendment fell.

      Mr. Butterfield’s original proposal was then seconded by Mr. Swainston, and the motion was carried

      by a majority.

12. To Consider Publishing Architect’s Report on Play Equipment in Newsletter

      It was agreed to publish the report.

13. To Receive Progress Report Regarding Bus Shelter

      It was reported that the base and walls of the shelter have been constructed.  The concrete roof has to be

      made in one piece and left to set for 10 days before being hoisted into place, and it is unlikely that this

      will take place before Christmas.

      RESOLVED  - Members were grateful to Mr. and Mrs. Hagan for kindly allowing the builders to site

      a skip, concrete mixer, etc. on their garden during the building work which must have caused them some

      inconvenience, and it was agreed to send a flower arrangement costing up to £35.00, funded from the

      Chairman’s allowance. aH

 

14. Members to Suggest Suitable Schemes for Funding From Flexible Budget

      The following schemes were suggested by Members:

a)     An illuminated traffic sign which records a driver’s speed and flashes “Please Slow Down” if he/she

is over the speed limit.    

b)     Decorative “Auckley” signs on the 3 approaches to the village.

c)     Provision of seats on Riverside Park near to the new play equipment.

15. To Discuss Aggregates Quarry, Hurst Lane

      It was agreed to write and ask for an update regarding the plant.

16. To Consider Purchase of New Printer for Clerk’s Use

      RESOLVED – Members agreed to the purchase of a Hewlett Packard printer which will be capable of

      simultaneously printing both sides of A4 paper and also be more economical in the use of cartridges. 

      This is necessary as more printing now has to be undertaken – particularly in respect of planning

      applications.   It was agreed to set a maximum purchase price of £300.00.

17. To Discuss Arrangements for Christmas Carol Singing

      Mr. Warrender reported that the electrician who connected the Christmas tree lights has run the wires

      over the ground to the tree instead of using the trench he had earlier constructed, and members of the

      public could risk tripping up over the wiring.  He will attempt to correct this oversight.

      The Clerk reported that the Armthorpe Elmfield Band has been booked and Santa will make an

      appearance.   Members and Clerk contributed money towards the purchase of sweets for Santa to

      distribute to the children. 

18. To Consider N Power’s Response Regarding Christmas Lights and BT Telephone Kiosk

      Council is still awaiting a reply from N Power regarding this matter.

19. To Discuss Application to Make The Eagle and Child a Listed Building

      The Clerk reported only one response had been received following an item in the ‘Arrow’ Newsletter

      asking for photographs or memorabilia connected with the building.  Members are to make further

      enquiries.

 

 

 

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20. To Discuss Charity Land

      A reply regarding the tenancy agreement is awaited from YLCA.

      One quotation has been obtained to replace the pipe, however it is likely that the Finningley Internal

      Drainage Board will need to be consulted to clarify the measurement of the pipe and work on the dyke.

21. To Consider Reply From Hatfield Open Prison Re. Work Undertaken by Prisoners

      Outwork Hatfield replies that they have a number of work parties varying from 2-15 people in size,

      depending what is needed or required.  A small work party up to 4 people has just been set up to do

      one-off jobs in the locality whereby a Parish Council or community requires help for one day up to two

      weeks.   Hatfield provides all the gardening tools and supervises the party themselves.   This group has

      been drawn from their award-winning garden staff, so have all the necessary training in place.

      Council identified the work required would be: infilling grass verges, grubbing back pavements,

      trimming of trees, general litter picking, and agreed that the small work party would probably be the

      best option.  It was agreed to meet with a member of the Outwork Department to discuss this matter.

22. To Discuss Highway Matters

      a) Remembrance Day Traffic Control – The Blaxton War Memorial is situated on Wroot Road near the

          Blue Bell public house and usually the road is closed off whilst the wreath-laying ceremony takes

          place, however in November 2011 the road was left open to traffic which created a hazardous situation

          for members of the public who attended the event. 

          It was agreed to write to Inspector Cowling with a request that the road is closed for the Remembrance

          ceremony in 2012.

      b) Traffic During Christmas Market – Council was informed there had been problems on Ellers Lane due

          to some drivers not realising the top of Common Lane was closed, this created congestion as drivers

          attempted to turn round on Ellers Lane with difficulty, due to large numbers of cars parked on the lane.

          RESOLVED – It was agreed to write to the organiser and ask whether next year the Highways Dept.

          could provide signs along Ellers Lane to indicate the closure of Common Lane.  

c) Traffic Lights, Hurst/Hayfield Lane Junction – Council to report that the traffic lights at the junction  

    require adjusting – i.e. the left-hand filter light at Hayfield Lane onto Hurst Lane is working

    intermittently.  In addition, when turning right from Hayfield Lane to Hurst Lane the lights change

    very quickly almost before motorists have time to manoeuvre round the corner.

23. To Discuss Recreation Matters

      a) Dog Fouling Training – DMBC Officer Mark Benton has provided information on dog fouling

          enforcement and advises that Parish Councillors and staff can attend a training day on 6th January 2012

          The information was noted.

      b) Public Rights of Way Meeting – The Public Rights of Way Forum held on 24th November reports that,

          following circulation of documentation describing options for the diversions necessary as a

          consequence of developing FARRS, Peter Haines and John Harker had requested a meeting.  None of

          the three affected Parish Councils had replied, and a meeting is to be arranged.arker requested a meetingH

      

          It was assumed that Auckley Council was one of the Councils mentioned, and the Clerk was instructed

          to write and advise that Auckley had not been consulted, but wished to be included in any further

          correspondence on this matter, together with neighbouring Parishes.

      c) Specifications for Grounds Maintenance Contract – Members agreed the draft specifications.

24. To Make Comments on Changes to Barnsley, Doncaster & Rotherham’s Joint Waste Plan

      The information was noted.

25. To Receive Report on Meetings:

      a)  Airport Community Sub-Committee – It was reported that a decision will be made in January on

           a possible merger of the Noise and Community Meetings.  

           The amount of business at the airport is stable, and they also wish to concentrate on freight.

           The airport depends on the construction of the FARRS road.

           It was reported there was litter on the Old Bawtry Road and some overgrown hedges at Finningley.

 

 

 

 

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25. To Receive Report on Meetings (continued)

b)     Meeting to Discuss Section 106 Funds in Relation to Auckley Parish

Mrs. Worthington and Mr. Swainston attended the meeting and were informed that Section 106 funds

in the sum of £22,254.00 from Annington Homes will be lost if not spent in the near future.

Mr. Swainston is to speak with Mrs. Woodcock and other Ward Members in the near future to discuss possible options.   

c)     Location of Grit Bins – Members who attended the above meeting were asked to suggest possible locations to site grit bins in Auckley Parish.  Council suggested the following: Outside the garage at Lidgett Crossroads, near the lights at the Mosham Road/Gatehouse Lane Junction, outside the Spar and Nisa Stores and outside the schools.   

            Members were informed that a skip will be provided each March in Auckley Parish.

26.  To Make Comments on Planning Decisions:

a)     No. 11/03177/FUL – Erection of single storey pitched roof extension to side of detached house

             9 Dursley Court, Auckley oH

             Council had no objections or comments to make in respect of this application

b)     No. 11/03222/FUL – Retrospective application for the siting of re-locatable building (10m x 3m)

for the use of fishing bait sales    The Hayfield, Hayfield Lane, Auckley

Council had no objections or comments to make.

c)     No. 11/ 02820/FUL  -  Erection of detached dormer bungalow on approx. 0.32 ha of land and

demolition of existing bungalow (being resubmission of application 11/00328/FUL refused on

31.03.11)       Hayfield Bungalow, Hayfield Lane, Auckley

Council was opposed to this development which will be totally out of character with the surrounding

dwellings in a rural setting.

27.  To Report Decisions Made by DMBC’s Planning Committee

       Planning permission granted for the following application:

       No. 11/02183/FUL – Erection of detached bungalow on approx. 0.03 ha of land (being resubmission of

       application 10/02296/FUL granted on 25.11.10)   2 Childers Drive, Auckley

28.  To Sign Cheques and Authorise Banking Transactions

       BACS no. 30 inv. 297         Mr. A. Snowden (Pre-commence play equipment meeting)                                                                                                                                         £100.00

       BACS no. 31  “    6004       Arrow Publications (Items published in newsletter)    £66.00

       BACS no. 33  “   Dec meet  Auckley Parish Centre (Hire for meeting)                     24.75

       BACS no. 34  “   8812         RJ Electrical & Security (Electrical test meter cubicle)                                                                                                                                           £72.00

       BACS no. 35  “  39146219  N Power (Pavilion electricity charges)                        £71.72

       BACS no. 36  “  083852      Broxap (Supply litter bin)                                          £321.54

       Cheque 002302   17955       South Anston Fire Extinguishers (Servicing extinguishers)                                                                                                                                           £42.00

       BACS no. 38  “    308          Mr. A. Snowden (Interim site meeting)                     £100.00

       BACS no. 39  “   1553         Plevey & Sons (Supply, erect and remove Christmas tree)                                                                                                                                         £612.00

       BACS no. 40  “  1376749    Veolia ES (UK) (Supply and apply fertilizer to field)                                                                                                                                         £300.00

       BACS no. 42  “   13565       Came & Company (Insurance cover for play equipment)                                                                                                                                         £132.87

29.  To Receive Correspondence

       a) Review of Polling Districts and Stations – the Polling Stations in Auckley are considered satisfactory

           and no change is recommended. 

30.  To Confirm Date and Time of Next Meeting

       It was agreed to hold the next meeting on Wednesday, 11th January 2012, commencing at 7.00 p.m.

       at the Auckley Parish Centre.           

 

 

 

 

                                                                                                        Chairperson ………………………….