MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY 9TH DECEMBER 2009, COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. I. Butterfield (Vice Chairman), Mrs. L. Allwood,
· Mr. P. Cockett, Mr. S. Featherstone, Mr. G. Payne, Mr. I. Swainston, Mr. G. Warrender.
· District Councillor Mrs. P. Schofield
· P.C. Brian Pyle
1. Public Participation - None.
2. To Receive Apologies - Received and accepted from Mrs. S. Platts.
3. Declarations of Personal and Prejudicial Interests – Mr. Payne declared a personal interest in Item
No. 14 (To consider giving a donation towards the Youth Club).
4. To Approve Minutes of the Meeting Held on 11th November 2009
The minutes were approved and accepted as a true record.
5. Matters Arising from the Above Minutes
a) Flower Tubs at Eastfield Lane – The tubs have been planted with flowers.
b)
aware that the compliance date has now been achieved and the building is still in the same condition.
He has recently spoken to a Planning Officer regarding the site and a possible planning application
which is to be submitted soon. He is unable to enforce the Notice further by way of a Direct Action
to remove the building and charge the owner, as there are insufficient funds to carry out such events
in the current financial year. He is hopeful that the planning application may resolve the problem.
RESOLVED – The Clerk to point out that part of the roof is missing, and ask if there anything the
Authority can do to hasten this on. A reminder to be sent to David Smith of Peel re. ownership of site
a)
Path Along River – The owner of the
b) Public Inquiry Re. Sandhill Rise Path – DMBC’s Footpaths Officer advises that the confirmation of
the Order is now printed in the press and will soon be posted at the site. Mr. Harker has offered to write a press notice informing the public of this path once the 6 week’s grace has elapsed.
RESOLVED – Council agreed this would be very helpful.
c) Overgrown Hedges - The owners, Urban-i, have advised Community First that the works have been completed and they are not prepared to undertake any further action. CF Officers confirm the work has been done, but Urban-i will not reduce the height of the hedges.
d) Non-Functioning Pedestrian Crossing – Highways Officer advises the crossing is the responsibility of
the Airport and DMBC does not maintain these signals. He has contacted the Airport requesting the signals be made operational as soon as possible.
e)
Bricks Left On Pavement,
subsequently the bricks were removed.
f)
Collapsible Bollard at
Access to
g) Wheelie Bins – Sita apologises for bins being left overnight – this was due to vehicle breakdowns.
h) Roundabout at Gatehouse/Hayfield Junction – Highways Dept are making enquiries to see whether Peel owns the roundabout and why it is not being maintained.
i) Fishing Signs on Riverbank – Gavin Holloway of Environment Agency has asked the Clerk to mark where the signs are situated on a plan of the riverbank. This has been done and sent back to E.A.
6, Community Police Report
P.C. Pyle reported the following incidents have occurred in Auckley over the past month:
Theft of a ‘Sat. Nav.’ from vehicle
Theft of trailer from garage
Damaged vehicle
Possible attempted burglary
P.C. Pyle was informed that motorists continue to park on the double yellow lines in front of the shops at
Ellers Lane. The Clerk to write to the Neighbourhood Manager to enquire whether traffic wardens are
able to enforce
restrictions at this location.
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7. District Councillor’s Report
Mrs. Schofield reported on the following:
Willow Farm – Complaints have been
received from residents of
workings at the site. There also appears to be some dispute between the resident and the Environment Agency regarding a Flood Assessment of the site.
RESOLVED
– A letter to be sent to Planning Dept. asking when this project is likely to
be resolved.
Highway
Repairs – Highway repairs will commence in early January 2010 at
Road, Branton
Budget – The Mayor will present his budget in December and DMBC’s official budget will be announced
in February 2010.
8. To Consider Council’s Budget
The Clerk reported cash in the bank plus Treasury Reserve on 1st December 2009 was £48,095.48
Predicted expenditure 1st April 2009 to 31st March 2010 £29,057.00
Predicted income 1st April 2009 to 31st March 2010 £27,283.00
RESOLVED – It was agreed that Council’s main project for 2010/2011 was the provision of new play
equipment at
the ‘Playbuilding’ Scheme with Council’s proposed project as outlined by ‘Record’ Play Equipment.
9. To Decide Council’s Precept for 2010/2011
RESOLVED – Following discussion it was agreed to increase the precept to allow for inflation and also
give additional funds for the purchase of new play equipment. A small increase would mean a negligible
increase in the Parish Rate for householders as this would be offset by additional dwellings recently built
in the Parish. Mr. Featherstone proposed that Council precept for the sum of £28,000.00. Mr. Butterfield
seconded the proposal, and the motion was carried.
10.To Consider Quotations to Trim Trees at Sandhill Rise
‘Need a Hand’ submits a quotation of £565.00 to substantially trim the height of 3 trees
Mr. Barrass submits a quotation of £300.00 + VAT to fell and remove one willow tree, plus
substantial pollarding and trimming of up to 5 other trees.
RESOLVED – Following discussion Mr. Featherstone proposed that the lower quotation from
Mr. Barrass be accepted. The proposal was seconded by Mrs. Allwood, and the motion was carried.
11.To
Consider Quotation to Undertake Annual Inspection of Trees at
No reply received from DMBC’s Tree Officer. It was agreed to invite Mr. Barrass to submit a quote.
12.To Consider Quotation to Provide New Cover for Christmas Tree Socket
Mr. Winder of DMBC has contacted Highways and Lighting Dept. to ask their advice on this matter. He
has given an approximate quotation of £386.70 to undertake the work.
RESOLVED – Mr. Featherstone proposed that if the official quote is similar to the one given by
Mr. Winder then the Clerk can accept the quote without waiting until the next meeting. Mrs. Allwood
seconded this proposal, and the motion was carried.
13.To Consider Quotation to Replace Windows of BT Phone Kiosk
‘Need A Hand’ submits a quotation in the sum of £95.00 to supply and fit Perspex-type glass and
construct 2 frames to fit telephone box.
RESOLVED – Mr. Featherstone proposed that Council accept the quotation. Mrs. Allwood seconded
the proposal, and the motion was carried.
14.To
Consider Donation Towards New Youth Club at
Mr. Payne has met with the Neighbourhood Manager to discuss the establishment of a new Youth Club
which will hopefully be up and running in January to be based at the Hayfield Lane Adult Education
Centre. The Youth Club should be self-funding once subscriptions start coming in, but the Public
Liability Insurance costs £535, and a cabinet is required in order to lock up some equipment.
RESOLVED – Following discussion, Mr. Featherstone proposed that a donation of £750.00 be given,
with the proviso that the Youth Club may come back to the Parish Council if they find that more is
required.
Mr. Butterfield seconded the proposal, and the motion was carried. The donation is made under
Section 137 of the Local Government Act 1972.
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15. To Receive Report on Encroachment of Recreation Ground
On 26th November Council’s solicitor wrote to advise it had not been possible to have the Consent
Order signed and released to the Court in time for the hearing on 27th November, and an adjournment
had been requested. He had also received a message that the resident was seeking a period of 21 days to
clear the trees, rather than the 14 days previously suggested, and members of Council reluctantly agreed
to the extension with the proviso that no further concessions were made. Council’s solicitor is now
awaiting the signed Consent Order from the resident’s solicitor.
16. Report of Site Meeting with Agent for Play Equipment
Three Members of Council and the Clerk met with Debbie Chambers, an agent for ‘Record’ Play
Equipment, who suggested it might be possible to combine Council’s proposed scheme with the natural
play scheme funded by Government scheduled for 2010/2011 (Playbuilding Scheme). Mrs. Worthington
is to speak to the Neighbourhood Manager regarding this matter. Record will send some posters of
various items of equipment and local children can then attach stickers to the ones they would prefer.
17. To Invite Members to Undertake Quarterly Internal Audit
Mr. Warrender has agreed to undertake the Quarterly Audit from the October/December 2009 period.
18. To Discuss Highway Matters
It was reported that one of the ‘Stop’ red lights is not functioning on traffic lights at the entrance to the
Airport on the approach from
19. To Discuss Recreation Matters
a) Storing of Parish Plan Model - Mr. Helliwell asks whether Members of Council have any suggestions
for storing the plan as he no longer has room. Mrs. Allwood is to speak with him re. this matter.
b) Christmas Carol Singing - Members will take a collection and give out carol sheets. Unfortunately
it has not been possible to find anyone to take on the role of Santa.
20. To Make Comments on Draft Supplementary Planning Document
The Clerk will confirm ownership of
21. To Make Comments on the Joint Charter
Mr. Duncan Wright, Vice Chairman of the PCJCC has written to all Parish Councils to ask whether they
have any issues they wish to be discussed by the PCJCC.
Members of Council noted his letter, but have no specific issues to raise at the present time.
22. Reports of Meetings
a) Meeting of Charity Trustees – The Chairman reported that the tenants of all 3 areas of land have
accepted a rise in rent for 2011. Bank mandate forms have been signed to change the name of the
2 Charity accounts from ‘Auckley Parish Council’ to ‘The Charity of Richard Metcalfe and Others’.
b)
- Mr. Swainston reported that the committee has made a number of
applications for funds from a basic recreation scheme to a business bid. There is pressure from Ward
Members to make the field suitable for use, but there are concerns regarding funding for maintenance
of the grounds. The option of small business units on part of the ground might offset costs. It is
hoped that Hill House will remain involved with the project.
c) Airport Consultative Sub-Committee – The Master Plan will be ready for printing in March/April.
The development around the airport was
discussed and litter at
to block off the road or issue fines. Some hangars are being used for training flight management and
painting aircraft. The management is looking
to attract RAF flights in the event of an RAF base closing in
d) PACT Meeting - Members of the public were warned not to leave unattended items on show in cars,
and drivers were also warned not to leave car keys on show near the door where they can be hooked
by a fishing rod through the letterbox. DMBC is looking into implementing a Gating Order for
Common Lane to prohibit unauthorised vehicles, due to the amount of litter deposited on the lane.
23. To Consider Planning Applications
a)
No. 09/02866/FUL – Erection of two storey pitched roof extension to
side and two storey pitched roof
extension to rear of detached
house following demolition of existing garage
Council had no objections or comments to make in respect of this development.
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23. To Consider Planning Applications (continued)
b) No.
09/02659/FUL – Erection of two storey pitched roof garage/residential extension
to side and
single storey pitched roof extension
to rear -
Council is not opposed in principle, providing the development does not affect neighbouring
properties. However, this is a very large extension which is very close to the adjacent property,
does not appear to be any windows on the adjoining wall. The extension may also affect the privacy
of the occupants of the property to the rear at Sandhill Rise.
c)
No. 09/02867/FUL – Erection
of physiotherapy practice (13.18m x 9.31m)
Formerly Club
Impact, Finningley Estate,
Council has
concerns regarding safety due to the fact that the car park is situated very
close to the junction of
24. To Report Decisions of DMBC’s Planning Committee
The following planning applications have all been approved by the Planning Committee:
a) No. 09/01346/FUL – Installation of roller shutters, fluorescent lighting and signage to front
elevation of hot food takeaway and installation of extraction system
Adjacent Post
Office,
b) No. 09/01674/FUL – Erection of conservatory extension to rear of dwelling
26 Nene Grove, Auckley
c) No. 09/02393/FUL – Erection of single storey pitched roof extension to side of house following
demolition
of existing conservatory -
25. To Sign Cheques
Cheque no. 002074 – Veolia ES (
Cheque no. 002075 – Veolia ES (
Cheque no. 002076 – G & P Plevey (Deliver, erect and remove 1 Christmas tree) £563.50
Cheque no. 002077 - Yorkshire Water (Pavilion water rates) £27.71
Cheque no. 002078 - Yorkshire Water (Allotments water rates) £14.45
Cheque no. 002079 - Arrow Publications (Parish news in newsletter) £55.00
Cheque no. 002080 - Auckley Gardens & Allotments (Supply plants, compost) £33.40
Cheque no. 002081 – Auckley Parish Centre (Hire room for December meeting) £24.00
Cheque no. 002084 - N Power (Pavilion electricity charge) £50.15
Cheque no. 002085 - Vulcan Youth Club (Donation towards insurance & cupboard) £750.00
26. To Receive Corresposdence
a) Clerks & Councils Direct
b) Local Council Review
c)
Bus Services – A Vision for
27. To
Confirm Date and Time of Next Meeting
The next meeting will be held on Wednesday, 13th January 2010, commencing at 7.00 p.m. at the
Auckley Parish Centre.
Chairperson ……………………………….