MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY
10TH DECEMBER 2008 COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: - Mrs. J. Worthington (Chairperson), Mr. I. Butterfield (Vice Chairperson),
· Mrs. L. Allwood, Mr. G. Payne, Mr. I. Swainston, Mr. G. Warrender
· Community Constable Brian Pyle, PCSO Maria Pratt
· One member of the public.
1. Public Participation
A resident reported finding rubbish dumped along
asked them to remove the material. He was full of praise for the Christmas Market which is now
in its fourth year.
2. To Receive Apologies for Absence - Received and accepted from Mr. Cockett and Mr. Featherstone
3. Declarations of Interest – None declared.
4. To Approve Minutes of the Previous Meeting
The minutes to be amended to include an addition to Item No. 3 (Declarations of Interest).
Mr. Warrender declared a personal interest in planning application no. 08/02982/FUL – Erection of
extension
to
5. Matters Arising from the Above Minutes
a) Casual Vacancy on Council – The Returning Officer reports that no request has been received
for the vacancy to be filled by poll. Accordingly the Parish Council is free to fill the vacancy
by co-option at its January meeting. Notices will be posted in shops and on notice boards, and any
interested person should contact the Clerk before the 14th January 2009.
b)
Village Drainage – Following a letter from a
resident expressing concern about the lack of drain cleansing, the
Neighbourhood Manager has made further enquiries into the matter and reports
that all gullies within the
c)
Unauthorised Trading,
d) Encroachment Onto Recreation Ground – Council’s solicitor has advised the Clerk it is unlikely
that anyone will impose the covenant now that Auckley Homes have been dissolved.
RESOLVED – Following discussion, Mrs. Allwood proposed that it is now time for Council to take action to have the land re-instated and to request the resident vacates the land within 28 days, otherwise further action will be taken. The proposal was seconded by Mr. Butterfield, and the motion was carried. Council’s solicitor to be advised accordingly.
e) Traffic Lights at Airport Entrance - Highways Officer advises that a review of the signal timings
has been carried out, and the traffic signal engineer has identified that this junction requires re-
configuring. A configuration has been sent to the manufacturers of this equipment and it will be
installed and commissioned shortly.
f)
Gypsy Horses on
i) arrange for a contractor to move them,
ii) apply to the County Court for a civil trespass order,
iii) speak to the owner and come to some agreement.
RESOLVED – It was agreed to contact Clare McBride of Animal Welfare and ask whether the
horses have a passport. Members to monitor the land and report to the next meeting.
g) Entrance to Public Footpath No. 2 – A reminder to be sent to Foopaths Officer.
h)
Dilapidated Building,
i)
Blocked Manhole,
j) Purchase of Megaphone – Mr. Cockett to be asked for advice regarding a suitable model.
k) Path at Sandhill Rise – The Footpaths Officer to be asked for an update.
l)
Unauthorised Advertising
Signs on
m)
Request for Improvements to
n) Bags of Rubbish at Building Site – Pending.
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6. Community Police Report
P.C. Pyle reported that crime figures for the past month were as follows:
Two minor assaults,
Eight thefts – miscellaneous
Two damages
Four burglaries (including scout hut)
Speed Gun – The cost of purchasing the speed gun was discussed and Council was informed that
there is a shortfall in the funds available. Council has already agreed to contribute the sum of £300
towards the speed gun, and it was agreed in principle to increase this amount. The matter is to be
discussed at the January meeting.
7. District Councillor’s Report
No District Councillor was available to attend the meeting.
8. To Consider Quotation to Modify Access Gate
The Environment Agency has approved the drawing submitted by Brindley Engineering. The firm
has supplied an estimated cost of £1,140.00 + VAT to modify the gate - this is based on current steel
prices. Cantley with Branton Parish Council has agreed to pay half the cost of the work.
RESOLVED - Following discussion, Mrs. Allwood proposed that Auckley Council pay the other
half of the cost. The proposal was seconded by Mr. Warrender, and the motion was carried.
Once the gate has been modified and re-hung, the Environment Agency is to be asked to direct the
adjacent landowner to remove the fencing across the access to the riverbank.
9. To Consider Providing Additional Christmas Lighting
The Christmas Market organiser has asked whether Council would consider providing illuminated
Christmas Motifs mounted on lamp posts at The Green in time for the next Christmas Market.
DMBC’s Senior Electrical Engineer has advised that he would only authorise column-mounted motifs
if the columns are surveyed and found to be satisfactory. The cost of each motif is from £250
upwards, plus cost of installing and removing – therefore a motif costing £250 to hire would cost
£560 for the first year per column, and £450 for each subsequent year, plus energy costs.
RESOLVED – It was agreed to write and ask if the Clerk of Armthorpe Council could provide
the Council with further information on this matter.
10. To Discuss Electricity Charges for Christmas Trees
Council has received a letter from N Power advising that the outstanding amount of £210.68 for
administration costs relating to Christmas tree lights has been referred to their legal team, and they ask
for payment within 7 days. Council has already paid the charge for electricity used, but has received
no explanation as to why the administration costs are so high in relation to the cost of the electricity.
RESOLVED – It was agreed to write to YLCA to ask for a break-down of the administration costs.
11. To Discuss BT’s Adopt a Kiosk Scheme
BT has requested its local team to remove the telephone equipment from the kiosk. The Clerk to
ask BT to supply a repair manual.
12. To
Discuss Untidy Land at
The landowner’s solicitor reports that the purpose of suggesting a “nominal annual rent of £100”
was to effectively pass the land to Council in its current condition. Unless Council is prepared to
take responsibility for the land in its current condition then his client would obviously be seeking to
obtain a commercial rent for the use of the land. Since it appears in May that Council was only
concerned about arranging for the vegetation to be trimmed, he does not see why his client should
undertake wholesale rotavating of the land at her expense.
RESOLVED - Following discussion Mr. Payne proposed that the solicitor be informed that Council
is not willing to take responsibility for the land unless the owner is prepared to grant a fifty year lease
with no break clause. Anything less would not be a viable proposition. The proposal was seconded
by Mr. Swainston, and the motion was carried.
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13. To Discuss Highway Matters
a) Unlit Street Lamps – Community
First to be advised of three unlit lamps on
b) Demolished Seat - Council was informed that the seat situated at
the
junction was completely demolished recently when a car careered off the road and smashed into it.
14. To Discuss Recreation Matters
a) Pavilion Repairs – Following water damage to the ceiling Mr. Hargreaves of ‘Need A Hand’has
inspected the roof and replaced a number of broken tiles which have obviously allowed rainwater
to trickle in and damage part of the ceiling plasterboard. Mr. Cockett’s advice is to leave the
ceiling to dry out until after Christmas before repairs are carried out.
b)
Dog Fouling – It was reported that dog fouling is particularly bad along
15. To Discuss Application for Play Equipment Funding
Council’s application is to be considered by WREN in December and a response is awaited.
16. To
Consider
It was agreed to discuss the Plan at the next Airport Consultative Meeting.
17. To Consider Draft Neighbourhood Charter
Comments invited on the Draft Neighbourhood Charter which is an agreement between DMBC,
its partners and residents to work together to deliver excellent services and sets out the priorities for
the Borough and where changes and improvements are needed. A comprehensive list of services
proposed includes engaging with the community, dealing with anti-social behaviour, keeping the
streets clean, dealing with litter and grafitti, etc.
RESOLVED – Members of Council were impressed with the number of community-based services
that feature in the Charter which will enable members of the public to access and receive the
services they require.
18. To Receive Reports of Meetings:
a) Hayfield Lane Recreation Project
Mr. Swainston reported that DMBC Councillors are taking an interest in the project.
The Business Plan needs to be sustainable and is being worked on.
Plans are being obtained for teenage shelters
b) Airport Consultative Sub-Committee Meeting
Mr. Peter Nears talked through the draft Airport Master Plan with the sub-committee.
A sum of £2,000 is left in the Community Fund.
No complaints relating to aircraft noise have been received in recent times.
19. To Consider Planning Applications:
a)
No. 08/03214/FUL – Erection of 2 no. dormer windows to rear elevation
in connection with
rooms in roofspace created and
new roof over existing conservatory to rear of semi-detached
house
-
Council had no objections to make in respect of the above.
b) No.
08/03313/FUL – Conversion of caretaker’s bungalow to children’s centre
including erection
of covered pram storage area (2.3m x
1.0m) with new disabled access ramp to front and creation of 6 no. additional parking spaces to existing school parking
area (being application under Regulation 3 Town and Country Planning (General)
Regulation 1992)
Caretaker’s Bungalow, Hayfield Lane
Primary School, Hayfield Lane, Auckley
Council had no objections to make in respect of the above application.
20. To Report Decisions Made by DMBC’s Planning Committee:
a)
No. 07/03033/COU – Change of
use from newsagent (Class A1 – Shops) to hot food takeaway
Class A5 – Hot Food Takeaways)
The application is finally disposed of.
b)
No. 08/02968/FUL – Erection of pitched roof porch extension to front,
single storey pitched
roof extension to side and two storey
pitched roof extension following demolition of existing to rear of detached
house -
Planning permission granted
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20. To Report Decisions Made by DMBC’S Planning Committee (continued)
c)
No. 08/02768/FUL – Internal/external alterations and extensions in
connection with
conversion of existing hangar
to provide engineering workshop, spray paint shop and
design studio (being
re-submission of previous application granted under ref: 08/01510/FUL on
10.09.08) -
Hangar 2,
Planning permission granted.
d) No. 08/00761/FUL – Erection of detached house on approx. 0.03 ha of land following demolition
of existing store and
garage -
Land to Rear of The Little Manor House,
Planning permission granted.
21. To Sign Cheques
Cheque no. 001944 - Auckley New Parish Centre (Hire hall for meeting) £24.00
Cheque no. 001945 - SLCC (Annual membership) £105.00
Cheque no. 001946 - N Power (Pavilion electricity charges) £51.27
Cheque no. 001947 - Veolia ES (UK) Ltd ( Grounds maintenance) £74.57
Cheque no. 001948 - Need a Hand (Cleaning of shower heads) £60.00
Cheque no. 001949 - Need a Hand (Emergency repairs to replace roof tiles) £155.00
Cheque no. 001950 - G&P Plevey (Supply, deliver, erect and remove 2no trees) £1,128.00
Cheque no. 001951 - Arrow Publications (items published in newsletter) £55.00
Cheque no. 001952 - Mr. H. Baker (Purchase wheelbarrow) £32.29
22. To Receive Correspondence
a) List of forthcoming Public Rights of Way Meetings
b) Information from SYPTE on bus services over the festive period.
23. To Confirm Date and Time of Next Parish Council Meeting
It was agreed to hold the next meeting on Wednesday, 14th January 2009, commencing at 7.00 p.m.
at the Auckley Parish Centre.
Chairperson …………………………….